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  • General Regulations

  • Student Grievance

  • Discrimination

  • Student Educational

  • Student Educational Records

    1.- Family Educational Rights And Privacy Act (FERPA)
    2.- Directory Information
    3.- Access to File
    4.- Challenge to Record
    5.- Copies
    6.- Complaints

    3.- Access to File

    Upon written request, the University shall provide a student with access to his or her educational records. The University's Vice President for Finance and Administration has been designated by the institution to coordinate the inspection and review procedures for student education records, which include admissions files, academic files, and financial files. Students wishing to review their education records must make written requests to the Vice President for Finance and Administration listing the item or items of interest. Education records covered by the Act will be made available within 45 days of the request.

    A list of education records and those officials responsible for the records shall be maintained at the Office of the Vice President for Finance and Administration. This list includes:

    A. Academic Records

    • Admissions Office: Director
    • Office of Graduate Student Services: Director
    • Office of the Registrar/Records: Registrar
    • College, Division, Department and Faculty Offices

    B. Student Services Records

    • University Counseling Services: Director
    • Student Activities Center: Director
    • Student Services: Dean of Students

    C. Financial Records

    • Business Office: Vice President for Finance and Administration
    • Financial Aid Office: Director

    Educational records do not include:

    1. financial records of the student's parents or guardian;
    2. confidential letters of recommendation which were placed in the educational records of a student prior to January 1, 1975;
    3. records of instructional, administrative, and educational personnel which are kept in the sole possession of the maker and are not accessible or revealed to any other individual except a temporary substitute for the maker;
    4. records of law enforcement units;
    5. employment records related exclusively to an individual's employment capacity;
    6. medical and psychological records;
    7. thesis or research papers; or
    8. records that only contain information about an individual after the individual is no longer a student at the institution.

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    Revised: April 07, 1999