1.     This mechanism is for purchases of consumable office supplies less than $100.

2.     The purchaser buys the item and submits their receipt to the internal accounting department.

3.     The internal accounting department prepares the petty cash voucher, enters into PeachTree,
        and obtains signature from individual who incurred the expense. Document is then routed to
        PI of the account for signature, and copies are made for files.

4.     Department the document was initiated to encumbers funds.

5.     If the petty cash voucher is being charged to a 26 account, it is routed to Contracts and
        Grants and will call the originating department when the document is ready to be picked up.
        The document is hand carried directly to Bursar's.

6.     All accounts other than 26 accounts are hand carried directly to Bursar's. Bursar's keeps the
        petty cash voucher and submits cash for the amount of the voucher and a receipt to the
        individual hand carrying the document.

8.     The internal accounting department gives the money to the purchaser and obtains signature
        on copy of petty cash voucher to confirm individual received reimbursement.

9.     The receipt submitted by Bursar's is attached to department copy of the petty cash voucher
        and the file is closed.