2.    The secretary calls the travel agency and makes reservations for the traveler. The secretary
        writes all details on the "Travel Information Sheet" which lists destinations, dates, times,
        conference registrations, and car and hotel reservations. If there are any changes in the travel
        plans, the secretary will inform the travel agency to revise the flight arrangements. The travel
        details are placed in a personal file that the secretary creates for the traveler.

 3.    The secretary fills out a "Travel Authorization" (TA) form which lists the name of the
        traveler, dates and destination of the trip, estimated costs, the name of the account, the
        account number, and a justification that verifies if the trip is in compliance with the contract
        or grant and department mission.

 4.    The TA is approved by the accounting department to verify that there is appropriate funds
        in the account, and is directed afterwards to the traveler for their signature.

 5.    The TA is routed to the PI of the account for their approval, copies are made, then is sent to
        OSP.

 6.    The IM3 secretary requests that the copy made of the TA be stamped by OSP and dated
        as proof that their department received the document. The document is returned to the IM3
        secretary and is placed in the traveler's file.

 7.    The TA will be routed to VPAA and to the President's office for final approval. A copy of
        the TA will be sent to the originating department once it is fully approved and is filed in the
        traveler's file.

 8.    Once the traveler returns from the trip, he/she submits all travel receipts to the secretary.
        The secretary has the individual fill out a "Travel Worksheet" itemizing all expenditures that
        were incurred and has the traveler sign the form. The secretary submits the traveler's file,
        travel worksheet, and receipts to the internal accounting department.

 9.    The internal accounting department begins by filling out a travel worksheet on Excel
        designed for internal use to summarize the expenditures that were incurred. This spreadsheet
        facilitates duties in preparing the travel voucher.

10.   Using the spreadsheet, the internal accounting department prepares the travel voucher,
        enters the document into Peachtree, and routes the voucher to the traveler for signature.

11.   Document is then routed to PI of the account for signature, copies are made for files, then is
        sent to appropriate departments.

12.   Department the document was routed to encumbers funds.

13.   If the travel voucher is being charged from a 26 account, the document is sent to Contracts
        & Grants. Once it is approved, it is routed to Accounts Payable. The Accounts Payable
        department process checks and call the originating department to pick them up along with a
        copy of the travel voucher. All accounts other than 26 accounts are directly routed to
        Accounts Payable.

14.   The internal accounting department makes a copy of the check and obtains signature on the
        copy of the travel voucher of the individual who incurred the travel expenses in order to
        confirm the individual received reimbursement. The check is given to the individual.

15.  The copy of the check and signed copy of the travel voucher are filed and closed out.