Hosting a Youth Program or Camp at UTEP
Professional and Public Programs (P3) assists with planning, organizing, and coordinating youth programs and camps. University divisions and departments contract with P3 to ensure that all youth programs and camps are set up and are run in compliance with the University’s business procedures and risk management practices.
Youth programs/camps may be:
- Public service (free to participants)
- Grant-funded
- Paid via purchase requisition
- Funded through a participant registration fee
The following procedures may apply to all programs/camps (must meet certain criteria):
- Child Protection Training
- Criminal background checks
- Child Protection Training
- Processing criminal background checks
- Processing the hiring of UTEP employees and contracting consultants
- Monitoring registration
- Cash/check/credit card handling
- Providing insurance
- Administering release/liability forms
- Purchasing supplies and incentives
- Conducting reconciliations
- Processing payroll, refunds, consultant/vendor payments
Other services (including marketing) are also available at an additional cost.
To notify P3 of a youth program or camp
Camp coordinators (i.e. the UTEP faculty or staff member(s) responsible for conducting the youth program/camp) must submit a Youth Program/Camp Notification form for EACH program/camp. Forms are accepted all year and must be received a minimum of 3 months before the start date of EACH youth program/camp.
Fill out and submit the notification form online
Youth Programs and Camps Guidebook
UTEP Professional and Public Programs provides a comprehensive guide for conducting a youth program/camp on campus. Camp coordinators are responsible for compliance with the UTEP P3 Youth Programs and Camps Guide at all times.
Please download the UTEP Youth Programs and Camps Guidebook using the link below. If you have questions or need more information, you may contact us at 915-747-5142.
Download PDF: UTEP P3 Youth Programs and Camps Guide
Youth Programs and Camps Communication and Emergency Plan
Youth Programs and Camps Communication and Emergency Plans are intended to provide all designated individuals with information about what to do and how to contact parents/guardians in case of an emergency. Please download and fill out the form below with information about the emergency action plan and communications for your camp/program and provide it to designated individuals for use when needed.
Download PDF: Communication & Emergency Action Plan Fillable Form
