Use of Blumberg Auditorium, Room 309 and Room 410

Conditions of Use

The Blumberg Auditorium, Room 309, and Room 410 may be used by University affiliated groups  for the following purposes:

1. Cultural events such as lectures for the general public.
2. Academic programs such as lectures by visiting scholars.
3. University business (workshops, administrative forums, etc.).
4. Student Organizations must be currently registered with the Student Engagement and Leadership Center (SELC).

These rooms are NOT available for non-UTEP sponsored groups, regular University classes or on-going regularly scheduled meetings.

The University Library, which uses these rooms frequently for library instruction, staff meetings, and other purposes, has priority of use.

Reservations

Requests to use the Auditorium, Room 309 and Room 410 should be submitted at least five work-days in advance to the Library Administration Office  (Room 316, Phone 747-5683), Monday - Friday, 8:15 AM to 4:45 PM.

• Room reservation form   ( Acrobat reader)

Capacity

The Blumberg Auditorium, located on the first floor, has a maximum capacity of 99 people; reservations cannot be made for groups expected to exceed that number. Groups of thirty persons or less should request Rooms 309 or 410.

Hours of Availability

Blumberg Auditorium, Room 309 and Room 410 are available one half (½) hour after the Library opens through one (1) hour before closing. No meetings will start before 9:30 a.m. on Saturdays to allow time for set-up. Exceptions to this policy are rare and must have approval of the Director of the Library.

Room Arrangements

Requesting party is responsible for all room set-ups and must return to its original arrangement immediately after the event. Standard room set-up: Blumberg is set up Theater Style; Meeting Room 309 is set up in Classroom Style and Room 410 is set up in Board Room Style. If you have additional requirements other than those stated, please contact, Sebastian Diaz at 747-6721 or sdiaz@utep.edu. Changes in the room set-up must be requested at the time of the Reservation. If you have additional requirements, moving tables or chairs or other than those stated, please contact Facilities Services two weeks in advance. They charge a fee for their services (915) 747-7187. Groups using the rooms are responsible for the physical arrangement of chairs, tables, and the return of furnishings to their original places immediately following the event/meeting.

Additional/Optional AV Equipment Needs

An account name and number will be provided to the Library for charging any equipment damaged or missing, damage to the room, furniture, or to the carpeting during your use of the meeting room. The Blumberg Auditorium has self-service equipment as follows: a podium, USB ports, Windows Computer, Speakers & microphone, Dual projectors/screens, and Interface cables for laptop connectivity. Other aids are also available, see reservation form.  Groups needing special equipment must indicate this at the time of the request. The Library Administration accepts no responsibility for setting up equipment if this information is not included on the form. Non-functioning equipment should be reported immediately to the Access Services Desk on the main floor.

Technology needs

Contact: Alex Fierro, (915) 747-6712 / aefierro2@utep.edu, or the main line at (915) 747-5391.

Refreshments

Food and Drinks must have prior approval, including water pitchers and cups, and can ONLY be provided through the Campus Food Services (Campus Catering at (915) 747-7460). Groups are responsible for leaving the Auditorium in clean condition. Alcoholic Beverages MUST be pre-approved by the President’s Office. Cost of repairing stains or damage to the furniture, carpeting, or Library Collections, will be charged to the group/department and must be reported immediately to the Access Services Desk on the main floor.

 

Access to the Meeting Rooms

The rooms will be opened/unlocked 30-minutes prior to scheduled time, so please include preparation time in your request. If the room is not open, please check with a staff person at the Access Services Desk on the main floor. Access Services staff must be notified at the conclusion of the meeting that the room is vacant and ready to be secured.

[RLS: rev. 10/26/15]