Onboarding Resources
Welcome to UTEP! We're happy to have you as part of our talented, dedicated team. The menus above will provide you with some resources to help you transition smoothly into your role as a faculty member.
Welcome Program Opening Session (synchronous session)
August 17, 2020
9 a.m. - 10:30 a.m.
Join us for an engaging, virtual seminar where participants will learn more about the University’s mission, listen to the voices of our student body, and get insight on UTEP’s path to becoming a national model University by serving the Paso del Notre region. The program will commence with welcome remarks from President Heather Wilson and Provost John Wiebe. This session will be held synchronously with the opportunity for faculty to engage with presenters via a virtual setting.
Benefits Forum
Recorded Session
Participants will receive a comprehensive overview of the UTEP benefits package to include optional coverages and other programs extended by the UT System.
New Instructor Workshop
Recorded Session
This workshop will offer new UTEP faculty essential tools, resources, and guidance on how to provide top-quality instruction to UTEP students. The topics include best practices of online course delivery, teaching at a minority-serving institution, balancing teaching and research, enhancing learning with instructional technologies, and community engaged learning. The workshop will be asynchronous; all content will be pre-recorded.
Technology Support Sessions
Recorded Session
This session focuses on the technology services and tools available for UTEP faculty such as Blackboard, iClicker, eExams, Library Services and other available software.
Informational Session with Office of Research and Sponsored Projects (synchronous session)
August 20, 2020
10 a.m. - 11 a.m.
This session will provide an opportunity for new faculty to connect with colleagues from the Office of Research and Sponsored Projects to inquire on any questions regarding contracts and grants management, cross-institutional transfer of funding, and the grants submission process.
Human Processing
Before your arrival on campus, you should complete the documents in your new hire packet and return them to the Office of Human Resources (HR).
Within three working days of your hire date, you must deliver appropriate documentation to HR to complete the Federal I-9 form (see the reverse side of the form for examples of such documentation). Documentation can also be sent via e-mail in a password-protected attached document. The password should be sent in a separate email. HR will also assist with any visa-related questions. Click here to download the Federal I-9 form and other new hire paperwork
Following your visit to HR, your chair, department administrative support staff, and College Administrative Officer (CAO) are your best information resources. For additional New Employee Information, visit the HR Transaction Center’s website.
The Office of Human Resources is located in the Administration Building, Room 216. Office hours are Monday - Friday from 8 a.m.- 5 p.m.
Phone: (915) 747-5202
Email: benefits@utep.edu
Office of Human Resources Website
Faculty Computer Policy
A. Full-Time Tenure-Track, and Tenured Faculty Members
New laptops will be provided by the University to newComputers issued to these faculty members become the property of the hiring department, except in cases where the faculty member leaves UTEP within three years of his/her hire date. In these cases, the computer must be returned to Technology Support for repair, re-imaging, and re-distribution.
Standard computer packages will be provided to incoming new Tenure/Tenure Track faculty at no cost to the hiring department up to a maximum of $1,500. Additional enhancements or add-ons to the standard computer package in excess of the $1,500, will be covered by the faculty member’s respective department.
If damage occurs to the equipment the faculty member will be responsible for bringing the equipment to Technology Support for assessment of damages. Damages will be repaired if the equipment is still under warranty, which may require shipment to the manufacturer. If laptop damage is beyond repair, the laptop will be replaced only if covered by the warranty. If
B. Full-Time Non-Tenure-Track Faculty Members
All new non-tenure-track faculty members, appointed to at least 50% time are eligible for a laptop through the Laptop Check-out Program facilitated by Technology Support (unless a hiring department wishes to provide a computer at its own cost). This Program makes the laptop available to faculty in one-year terms. At the end of the
Whenever a non-tenure-track individual leaves UTEP, his/her computer must be returned to the laptop pool, for repair, re-imaging, and re-distribution. If a non-tenure-track faculty member converts to a tenure-track position, they have the option of keeping their laptop or returning it for a newer desktop or laptop computer package.
Computers issued to non-tenure-track faculty members remain the property of Technology Support.
Part-time faculty members appointed to less than 50% time are not eligible for this Program. These faculty members should contact their departmental Technology Implementation Manager to make plans for use of equipment, on a case-by-case basis.
Parking and Transportation
Purchasing a Parking Permit
Once your appointment has been processed and your employment credentials have been created, you will be able to purchase a parking permit. To do so, visit Parking and Transportation Services or go to
Temporary Parking Passes
If you need to be on campus and don't have a permanent parking pass, you can get a day pass at the guard booth located at University Avenue and Sunbowl Drive, across from the Campus Store. To secure a complimentary 30-day parking permit, present a copy of your offer letter to Parking and Transportation Services. Parking citations can be paid or appealed by contacting Parking and Transportation Services.
Parking and Transportation Services is located in the Mike Loya Academic Services Building (ASB), Room 216, at 1601 Hawthorne Street. Office hours are Monday - Friday from 8:00 a.m. - 5:00 p.m. and can be reached at the following phone numbers: (915) 747-5724 / (915) 747-6161 / (915) 747-5800.
Parking and Transporation Website
Campus Map
Faculty Profiles
Faculty
DM enables faculty to capture service, research
Digital Measures Website
Research Start Up Funding
Start-up funds are defined as funds that are committed to a select group of new faculty members at the point of hiring. These funds are meant to assist in obtaining necessary research equipment and/or instrumentation, laboratory supplies, and other items required to initiate a competitive research/scholarly activity that will generate externally funded grants and/or contracts. While these financial resources may be helpful in the development of a new research facility, new faculty members must ensure to abide by the specified policies and procedures.
Before start-up account information can be released, the Office of Research and Sponsored Projects (ORSP) Research Administrator (RA) assigned to your college will be contacting you prior to your arrival on campus. If this is not possible, they will contact you shortly after you arrive on campus.
Your RA will help you prepare a budget summary and a research plan, using the prescribed templates below. Both of these documents will be forwarded, by the RA, to your Department Chair and Dean for review and approval. Once the Dean has approved, your RA will secure approval from the Provost and VP for Research.
Upon approval, your CAO will forward you your start-up account information to begin making use of the funds. The links below provide helpful documentation that will explain start-up procedures along with specific constraints surrounding these funds and the responsibilities that need to be met.
Quick Links, Guidelines
Office of Research and Sponsored Projects Website
Research
The Office of Research and Sponsored Projects (ORSP) provides support at various stages of the proposal development process. The Proposal Development Team (DevT) and Research Administrators (RA) will collaborate with you to submit a competitive proposal. The DevT can provide assistance with matching to funding opportunities, proposal planning and development, proposal reviews and addressing reviewers’ comments. The RA's can provide help with reviewing RFA/RFP guidelines and restrictions, budget drafts, finalizing a budget and submitting a proposal. To learn more, contact ORSP at 915-747-5680 or visit them in the Administration Building, Room 209.
Quick Links:
Office of Research and Sponsored Projects Website
Frequently Asked Questions
Get quick answers to some of the most commonly asked questions about payroll, benefits, parking, technology
Before your arrival on campus, you should complete the documents in your new hire packet and return them to the Office of Human Resources (HR).
Within three working days of your hire date, you must deliver appropriate documentation to HR to complete the Federal I-9 form (see the reverse side of the form for examples of such documentation). Documentation can also be sent via e-mail in a password-protected attached document. The password should be sent in a separate email. HR will also assist with any visa-related questions.
Following your visit to HR, your chair, department administrative support staff, and College Administrative Officer (CAO) are your best information resources. For additional New Employee Information, visit the HR Transaction Center’s website or contact your CAO.
The Office of Human Resources is located in the Administration Building (Admin), Room 216. Office hours are Monday - Friday from 8 a.m.- 5 p.m.
Phone: (915) 747-5202
Email: benefits@utep.edu
Human Resources Benefits website: https://www.utep.edu/human-resources/services/benefits/index.html
You will need to request official transcripts from each institution where you earned a degree and have them sent directly to your Department Chair or the hiring official for your program. These need to be issued to the university, rather than to you. In addition, please provide an updated version of your CV and any relevant documentation of licensures or certificates related to your area of teaching.
The link to information that needs to be provided to your hiring department for credentialing purposes is in the Faculty Credentialing Process.
The link to information that should be entered in order to create your faculty profile is in the Faculty Profile and Digital Measures Reference Guide.
Once you arrive at UTEP, you will receive training in how to complete your personal file in Digital Measures, so that you can create your faculty profile.
Faculty Computer
A New Faculty Technology Orientation is held the week prior to the beginning of classes. During this orientation, you will receive your new faculty computer and information about other technology services available to you.
Email Account
Your email account will be generated once your new hire packet is submitted and fully processed by Human Resources (HR). If you need access prior to coming to campus, your departmental administrative support staff or CAO will work with HR to process a request to grant pre-employment start date access to University resources, including email access.
Campus Computers
Once your new hire packet has been submitted and fully processed by Human Resources, you can access computers and online services on campus using your login credentials.
Technical Support
Contact your Technology Implementation Manager (TIM) or CAO for additional information. For issues with your email account, please contact the Technology Support Help Desk.
The Technology Support Help Desk is located in the Library, Room 300.
Email: helpdesk@utep.edu
On-campus phone: (915) 747-4357 (HELP)
Off-campus phone: (915)-747-5257
Helpful Links:
Technology Support Help Desk Website
Start a service request
Your departmental administrative support staff or CAO will contact the Technology Support Help Desk to have a telephone extension assigned to you. You personally have to set up your password-protected voicemail box due to security requirements. For questions with your telephone, including voicemail, contact the Technology Support Help Desk at helpdesk@utep.edu, extension 4357 (HELP), or 915-747-5257.
Yes, you can opt out of the UTEP directory. To do so, contact Human Resources by emailing directory@utep.edu. Your department's main office number will still be published so that other faculty, staff, and students can reach you by phone.
Digital Measures (DM) is an Internet-based information management system specifically designed to help faculty members record their professional accomplishments in a single location. Visit the DM website to learn more.
Digital Measures Website
The academic year begins in late August and ends in early May. You will receive your first paycheck on October 1 and your last paycheck for the academic year on June 1.
Payroll Website
Parking and Transportation Services is located in the Mike Loya Academic Services Building (ASB), Room 216, at 1601 Hawthorne Street. Office hours are Monday - Friday from 8:00 a.m. - 5:00 p.m. and can be reached at the following phone numbers: (915) 747-5724 / (915) 747-6161 / (915) 747-5800.
Parking and Transportation Website
Campus Map
Contact your CAO as soon as possible so that the Purchasing and General Services Department can work directly with you in securing a moving company. This will eliminate or significantly reduce any out-of-pocket expenses.
If you do incur out-of-pocket expenses, submit all original receipts to your departmental administrative support staff or your CAO. Your CAO will submit a reimbursement request to the Provost's Office, for processing by Payroll. Once your request has been received by the Payroll Office, you should receive your reimbursement in your next paycheck, as long as you are appointed in PeopleSoft. Please contact your CAO for appointment confirmation.
For examples of taxable and non-taxable moving expenses, please contact the Payroll Department, at 915-747-5171. The Payroll Department is located at 1900 North Oregon, University Towers, Suite 100.
Payroll Website
Purchasing and General Services Department Website
The Office of Human Resources offers many benefits in addition to online resources. Please visit their website to learn more or contact HR at (915)
Helpful Links:
Employee Benefits
UTEP Employee & Family Care Center
Retiree Benefits and Services
Video Library
Holiday Schedule
Contact the Office of Research and Sponsored Projects (ORSP) at 915-747-5680 or visit them in the Administration Building, Room 209.
The Principal Investigator must complete the Notice of Intent (NOI) to apply
Purchasing and General Services oversees the various methods used to procure goods and services from ordering official UTEP business cards and letterhead to solicitation projects. Purchasing and General Services is also responsible for the Central Receiving and Records Management Departments.
Visit the Purchasing and General Services website, for a list of services, operating hours, and information on programs such as the HUB Program, Miner Mall (e-procurement) purchasing and Miner Mall training.
Purchasing and General Services Website
Academic Technologies (AT) has
Academic Technologies Website
Learning Environments Webpage
All classrooms with technology are equipped with a campus telephone that allows you to dial #701 for support. If this is not available, please contact the Technology Support Help Desk at helpdesk@utep.edu, extension 4357 (HELP), or 915-747-5257.
Prior to the start of the
University Relations (UR)
UR organizes a half-day orientation for new full-time faculty and professional staff. The conference-like program is held during Welcome Week.
Information Resources and Planning
New faculty
The Center for Faculty Leadership and Development (CFLD)
CFLD offers a half-day Instructor Retreat in August, in collaboration with a nationally-recognized scholar on teaching and learning. CFLD also holds a four-hour, New Instructor Training workshop tailored to faculty and graduate student instructors who are new to teaching at UTEP. Visit the CFLD website to view additional workshops held throughout the year.
Center for Faculty Leadership and Development Website
PeopleSoft
If you have administrative or research responsibilities, you may need to attend training sessions for PeopleSoft, UTEP's financial and human resource software system. For questions about PeopleSoft, contact the Technology Support Help Desk at helpdesk@utep.edu, extension 4357 (HELP), or 915-747-5257.
Campus Edge
The Campus Edge Professional Development Platform serves as a centralized location to view and register for workshops and
Campus Edge Website
Academic Technologies (AT) is committed to fostering student access and success by working alongside students, faculty and staff to create a synergistic approach for instructional and curriculum development, to design new learning environments, and to harness the power of technology in order to achieve academic and research excellence. Also, the Information Research and Planning
Academic Technologies Website
Information Research and Planning Website
The Center for Faculty Leadership and Development (CFLD) offers conferences, awards,
The Academic Technologies
Extended University, the distance learning arm of UTEP, also has resources for those teaching online.
Faculty mentoring occurs both formally and informally at the department, college, and institutional levels. Some of
El Paso County is a highly livable, bi-cultural community of more than 800,000 people, with affordable homes and attractive neighborhoods. El Paso is regularly ranked among the safest large cities in the United States. Located in the Chihuahuan desert, El Paso is shielded by the Franklin Mountains, and the city experiences more than 300 days of sunshine annually and a dry climate, making it possible to enjoy outdoor activities year-round. The city of El Paso is adjacent to both the state of New Mexico and the country of Mexico, making it a leading area for cultural diversity and border health research. El Paso comprises 248 square miles and is the sixth largest city in Texas and 19th largest in the United States (http://visitelpaso.com/). The international and multicultural characteristics of the Paso del Norte region provide faculty with unique opportunities to address the border region's most challenging health issues. Please visit the following
QUICK LINKS:
Destination El Paso: https://visitelpaso.com/
Visit El Paso: https://www.youtube.com/user/visitelpaso
City of El Paso: https://www.elpasotexas.gov/
SunMetro: www.sunmetro.net
City of El Paso Museum and Cultural Affairs: http://mcad.elpasotexas.gov/
Business trips require approval from senior administration.
Parts of Mexico are on the US Department of State Travel
For information on any international travel, contact the Office of the VP for Business Affairs at (915) 747-5113 and the UTEP Travel Office at (915) 747-5171.
Business Affairs Website
Travel Office Website
