Frequently Asked Questions
University leadership is continually working on how we will return and increase operations on campus. The variety of functions and work settings on campus makes a single, prescriptive instruction unlikely to be appropriate or effective. While we will continue to monitor a variety of factors with respect to resuming campus operations, the most important ones relate to the local transmission of disease and impact on El Paso’s health care system.
Our return to campus will be guided by our mission as a comprehensive public research university that is increasing access to excellent higher education, advancing discovery of public value, and positively impacting the health, culture, education, and economy of the community we serve.
- CARES Act Emergency Assistance Grants
- Remote Teaching and Learning (Faculty: End of Fall 2020 Semester)
- Remote Teaching and Learning (Faculty: Preparing for Spring 2021)
- Student, Faculty and Staff Services
- Advising, Registration and Enrollment
- International Students
- Tuition, Fees, Refunds and Finances
CARES Act Emergency Assistance Grants
Where can a student go to request financial help?
Students should contact their Student Financial Services adviser in the Office of Student Financial Aid to determine if they may qualify for other types of funding.
What other assistance options are available for students?
Students who need food are encouraged to visit the UTEP Food Pantry that is open from 10 a.m. to 3 p.m. Monday through Friday in Memorial Gym. Students will need to show their UTEP ID. Those who need to use the pantry outside the normal business hours should contact the Dean of Students Office at 915-747-5648 or DOS@utep.edu.
Remote Teaching and Learning (Faculty: End of Fall 2020 Semester)
What should I do if one of my students tests positive for COVID-19
Advise the student to self-report using the screening app. Contact covidaction@utep.edu to let the University know.
What happens after UTEP is notified that a student tested positive for COVID-19?
Students who test positive will receive a letter that provides guidance on coursework/research, on-campus employment, health and wellbeing and personal feelings. Students who test positive area also assigned to case management through the Office of the Dean of Students. Case managers contact students daily and make sure that their needs are met. They encourage students to work with their instructors to manage coursework. If students become too ill to contact their instructors, case managers may interact with faculty directly.
How should faculty handle requests from students who are unable to attend class or need extensions for medical reasons of their own or their family members?
Students who are ill should stay home. If they are unable to attend class — either in-person or online — for health reasons, they should be granted a reasonable extension on the work. If the student falls too far behind, faculty should encourage the student to request an “Incomplete” and submit the missing work as soon as possible. If a student needs access to a Blackboard shell after the course has ended, the faculty member can request access from the Technology Support Help Desk by providing the student’s name and ID number along with the length of time access should be granted.
Should I contact CASS if a student has tested positive for COVID-19?
The UTEP Center for Accommodations and Support Services (CASS) is not typically involved with accommodations for acute illnesses, focusing instead of student who live with longer-term disabilities.
One of my students is experiencing difficulties in their personal life, behavior, and/or in the classroom. Do I have to report this?
Yes, if there is no immediate risk to health or safety, please fill out a Student of Concern form here: https://cm.maxient.com/reportingform.php?UnivofTexasElPaso&layout_id=3
The current drop deadline for the spring 2021 semester is April 1.
How will we sign thesis defense forms if we have defense meetings remotely?
The University will utilize electronic signatures. The easiest way is to route an email through all committee members that clearly indicates the date of your defense. Each committee member should clearly indicate their approval for both the defense and the document. Once this email chain is complete and has all the required information, you can forward it to gradschoolgraduation@utep.edu. You do not need to attach the document’s signature page.
You may also send the traditional scanned defense forms, or PDFs with electronic signatures – signature images – as attachments to gradschoolgraduation@utep.edu. Please make sure that all scanned documents are legible.
Where can I get tips and best practices for effective online teaching?
The Grab-n-Go Series by the Support for Teaching Online (Sol) group provides a number of resources on their website. Please also see the Sol workshops on the Campus Edge.
What can I do to help student finish these challenging semesters?
We encourage you to think about a meaningful way to close out the semester, a culminating assignment or event to celebrate students’ learning and accomplishments under challenging circumstances. Students appreciate hearing from you, so the best thing you can do is maintain regular communication until the end of the semester.
Do I still need to complete the screening app before coming to campus?
Yes, please complete the questions at screening@utep.edu prior to coming to campus. Your direct supervisor is notified that you will be on campus.
Does the University offer childcare for employees?
The YWCA Cares Program is located on campus. Please visit ywcaelpaso.org or call 915-747-6000.
What type of health, wellness, and counseling services does the University offer faculty?
Faculty are encouraged to make use of the Employee Assistance Program (EAP) (https://www.utep.edu/human-resources/services/benefits/EAP%20Brochure.pdf) for free and confidential assessments, short-term counseling, prevention, and education services – including services for dependents. Additional services provided to all UTEP faculty can be found at the resources below:
- Deer Oaks website: https://www.deeroakseap.com/
- Therapy Assistance Online (TAO): https://www.utep.edu/student-affairs/counsel/counseling-services/tao-online-self-help.html
- CampusEdge Health and Wellness: https://campusedge.utep.edu/browse-by-category/health-wellness
Remote Teaching and Learning (Faculty: Preparing for Spring 2021)
How long will employees be working and teaching remotely?
The plan is for most UTEP employees to work from home through the end of spring 2020, but that timeline depends on data-driven decisions by UTEP administration and guidance from El Paso’s health and elected officials. In any case, we encourage all faculty to have a backup plan to deliver curriculum remotely. Please visit https://www.utep.edu/resuming-campus-operations/recovery-level.html to stay up to date on the current campus recovery level.
How will spring classes be impacted during this pandemic?
The University will offer online, hybrid, and in-person classes with limited capacity.
Where can I get assistance with transitioning my face-to-face class to an online format?
The University continues to offer extensive training for faculty to transition their courses to distance or hybrid format. A list of available resources and scheduled training sessions can be found at Support for Online Learning here. Beth Brunk-Chavez, Ph.D., dean of UTEP’s Extended University, offers some additional tips here. Additionally, the Center for Instructional Design offers the Teaching Online Academy, and the Teaching Hybrid Academy to all instructors. Faculty and graduate students may register here.
Where can faculty receive support to use Blackboard?
Faculty who need technical support with Blackboard should contact the UTEP Help Desk. Technology Support is available to help faculty with the instructional tools within Blackboard such as how to send messages, upload assignments, and create discussion boards. The Center for Instructional Design offers online course development and assistance to all UTEP faculty to maximize their students’ learning experiences.
How can I get a template to organize my online course in Blackboard?
The Center for Instructional Design has developed a template to help faculty organize their course. Here is an example of the new template. This template provides faculty with a solid framework for courses in a weekly format including placeholders for learning objectives, readings, videos, and discussions. Templates can easily be modified to best fit your course material. To request Blackboard course template for your upcoming course email your assigned instructional designer or contact instructionaldesign@utep.edu.
I don’t have the appropriate resources that I need to teach my class such as a second computer or a reliable Wi-Fi connection; what can I do?
Faculty may checkout hotspots and laptops by contacting helpdesk@utep.edu. A list of all technology resources for faculty and staff can be found here: https://www.utep.edu/technologysupport/ServiceCatalog/FacultyStaff_Services.html
I will be teaching online courses, should I plan to have synchronous or asynchronous online class activities?
Please visit the webpage below for institutional instructional guidelines. https://www.utep.edu/provost/policies-and-procedures/policy-resources.html
Can I access Banner off campus?
Yes, is available remotely without having to log in to the campus VPN.
How should I conduct my face-to-face, team-based assignments virtually?
Many team projects can be completed online. Faculty are encouraged to learn about Blackboard tools that can facilitate this. Students should be provided with the opportunity to participate online without penalty. Students are advised to speak with their faculty as soon as possible to make arrangements if needed. To learn more about Blackboard tools to achieve traditional and/or non-traditional assignments, please contact UTEP Technology Support at https://www.utep.edu/technologysupport/ServiceCatalog/BB_Faculty.html
How will faculty facilitate office hours?
Faculty are encouraged to hold virtual office hours. If a course is conducted face to face, faculty will determine what portion of office hours are feasible in that particular situation. Some faculty offices will not accommodate distancing requirements, so other arrangements may need to be made. Those arrangements should be clearly stated in the course syllabus.
Lectures that are delivered via Blackboard Collaborate should be recorded, captioned, and then made available through Blackboard. Lectures in some hybrid “hyflex” courses will also be routinely recorded. Those face-to-face courses that do not routinely record will have alternative course delivery available for students via the learning management system.
Will there be fewer seats offered for in-person classes?
In most cases, in-person courses were moved to larger classrooms to accommodate social distancing requirements. In others, the course has been altered to bring only subsets of students together in the classroom, to assure distancing.
What is the capacity for face-to-face classes?
New capacities were determined for every classroom, based upon the 6-foot distancing guidelines, as well as circulation of students before and after class periods. No in-person course will exceed 50 students meeting on campus at the same time, even in the largest auditorium spaces on campus. Courses have been moved to appropriate classrooms to meet the distancing requirements.
If I have a face-to-face class, what percentage of the students can be in the classroom?
The number of students who will be in the classroom at any one time will be determined by the social-distance capacity of that classroom. All courses with an in-person component were moved to appropriately sized classrooms for the mode and capacity that the instructor selected.
Will my course's workload be the same?
Faculty will be expected to meet the same learning objectives, regardless of the mode of the course.
How can graduate students best serve the University during this time?
The best thing graduate students can do after taking care of themselves is to continue with their classes and related activities to the best of their abilities and adhere to the local and University guidelines concerning COVID-19. This might be a good time to use remote library research for ongoing projects. At the same time, grad students should consider how to use technology within research and writing communities.
UTEP officials ask that graduate students remain flexible, considerate, and keep an open mind. To the extent that you can, work with faculty and your classmates to help the University through this situation as well as to achieve our overarching goals. For grad students who are TAs (teaching assistants), communicate with your supervisor(s) and help them as they work to translate their courses into an online format.
Having said that, University leaders also encourage students to make social connections with their peers. These friendly checks could lead to ideas or questions that you could tackle together, or with the help of faculty or Graduate School administrators. These kinds of connections are important to student health and the health of the University. In this way, we take care of ourselves, each other and advance our intellectual work. We can balance newfound constraints with opportunities for creative possibilities.
Student, Faculty and Staff Services
What about all of the on-campus fees students are charged? Will they be reimbursed?
The deadlines to request reimbursements have passed. If you have a concern with on-campus housing, send your message to housing@utep.edu. For specific questions about fees, please contact Student Business Services at sbs@utep.edu.
Can I receive a refund for my parking permit since I will no longer need to come to campus?
Students who purchase a 2020-2021 parking permit have the option of returning it for a full refund before Aug. 31, 2020. For more information, contact Parking@utep.edu or 915-747-5724.
Will UTEP continue to offer daycare services?
The University Heights YWCA Early Learning Academy is open. Click here for more information.
What dining services are available on campus?
The Texas Western Café will be open from 8 a.m. to 2 p.m. Dec. 14-18, 2020, and from Jan. 4-15, 2021. Sodexo officials continue to work with University leaders to create a campus food service plan for the spring 2021 semester.
What access will students/researchers have to Special Collections in the University Library?
The University Library discontinued all researcher appointments to Special Collections and the Media and Microforms area in October 2020. Officials continue to consider the policy for the spring 2021 semester. Please visit the C.L. Sonnichsen Special Collections Department website for the most up-to-date information.
Is Central Receiving still in operation?
UTEP’s Central Receiving Department will be closed from Dec. 23, 2020, through Jan. 1, 2021, for the holidays but will be open during the spring 2021 semester.
What about computer access at the Campbell Building?
The Campbell Building’s computer lab will be closed for winter break and during the spring 2021 semester.
Will requests for transcripts still be processed? If so, what is the estimated delay on them?
For the safety of its staff, the Office of Registration & Records staff is working off campus under a directive from the City of El Paso. The office continues to process requests that are sent to transcripts@utep.edu, but transcripts can also be ordered online here. People should expect a response to their request within one business day.
Is the Math Resource Center for Students still open?
The Math Resource Center for Students (MaRCS) is closed during the winter break, but will reopen Jan. 19, 2021, for the spring semester. The center will provide online tutoring from 9 a.m. to 6 p.m. Monday-Thursday, and from 9 a.m. to 3 p.m. Friday. Students can send their questions via email to marcs@utep.edu. Students enrolled in Pre-Calculus to Calculus II can find help through Blackboard Collaborate at the following link. For Calculus III or higher, help is available at this link.
Is the University Writing Center still open?
The University Writing Center will be closed for the winter break, but will reopen virtually Jan. 4 to serve Wintermester students. The center will continue to offer remote assistance during the spring 2021 semester. Please visit the center’s website for the most up-to-date service information.
Is the Miner Learning Center open?
The Miner Learning Center offers online support in a variety of subjects from 9 a.m. to 6 p.m. Monday through Thursday, 9 a.m. to 1 p.m. Friday, and noon to 5 p.m. Sunday. Students may request one-on-one help or sign up for group review sessions. The center also offers online study tools. For schedule information, please visit utep.edu/mlc, or you can contact the center at mlctutor@utep.edu with any questions.
I am an essential employee who needs to be on campus. During this situation with fewer people on campus, may I park closer to my office, or must I still park in my designated lot for the rest of the semester?
The Office of Parking and Transportation Services has instituted a temporary cross-parking plan through Jan. 18, 2021, because of the current COVID-19 situation. However, the University asks employees to display their current parking permit and to respect the ADA parking spaces, yellow (loading) zones, fire (red) zones and reserved (numbered) parking spaces. The regular parking plan will resume Jan. 19, 2021, which is the first day of the spring 2021 semester.
Is there a way for students who might not have computers or devices to connect to Blackboard at home to “check out” or borrow devices from campus? If these programs are available, are they income-driven or open to everyone?
Students can contact the Technology Support Center to request tools for distance learning such as hotspots and laptops. These items are available to any student.
Are computer labs open on campus for students to access?
The Collaborative Learning Center on the second floor of the University Library is open ONLY to UTEP students, faculty and staff. For hours of operation, click here. If needed, University leaders will reopen additional computer labs. The labs will follow COVID-19 social distancing and disinfecting guidelines.
How do I get my textbooks for the semester?
Many course materials, such as digital textbooks, can be purchased and then accessed inside Blackboard. Other materials can be ordered online and delivered to your address.
Will my advisor be available on campus?
Advising and student services will continue to be delivered virtually, but the Academic Advising Center will be open to accommodate limited in-person student services, when necessary. In-person visitors will be required to schedule appointments to ensure compliance with small group gatherings and to maintain social distancing guidelines.
What should I do if I have difficulty contacting my advisor by email or telephone?
Advisors will meet regularly with students and be available as needed. If you are unable to reach your advisors, please call 915-747-5290 or contact the Student Success Helpdesk at studentsuccess@utep.edu.
How will the Miner Metro shuttles operate?
The Miner Metro Shuttles will not operate during winter break 2020, but will resume Jan. 19, 2021, for the spring semester. The shuttle will run a single route between the University and the Miner Canyon housing complex. UTEP’s Parking and Transportation Services will announce the schedule when the semester begins.
I do not have child care and my child is learning from home. What options do I have?
More than 75% of fall 2020 classes will be offered online. Please contact your adviser for help identifying online classes that fulfill your degree requirements.
Advising, Registration and Enrollment
How will students be advised through the fall 2020 semester?
Academic Advising Center
In the interest of the health and safety of everyone, and to minimize community spread, the Academic Advising Center will continue advising virtually. Students can contact their adviser to schedule a virtual or call the advising center at 915-747-5290.
College of Business Administration (COBA)
The College of Business Administration Undergraduate Advising Office continues to work remotely. You can contact us at coba_advising@utep.edu or at 915-747-5174 with your questions or contact your advisor directly via email. Please allow your advisor two business days to respond to your inquiry. We also provide constant updates to your UTEP account, so please check your email.
College of Education
The College of Education’s (COE) Center for Student Success can assist students by phone and email. We strongly encourage our students to schedule a phone appointment to speak with Teacher Preparation advisers or personnel here.
- Center for Student Success (CSS): 915-747-5571 and CoeCss@utep.edu
- Diamond Martinez, COE program adviser (Students with last names that start with: A, E, H, J, K, L, O, Q, T, U, V, W, X): ddmartinez2@utep.edu
- Omar Guerrero, COE undergraduate (UG) program adviser (Students with last names that start with: B, D, F, I, N, P, R, Y, Z, Morales-MZ): oguerrero2@utep.edu
- Cris Napoles, COE UG program adviser (Students with last names that start with: C, G, S, MA-Mora): canapoles2@utep.edu
- Lilly Romo, COE/CSS assistant director for advising: lromo@utep.eduand 915-747-5408
- Joyce Asing Cashman, Ph.D., assistant dean for the Teacher Preparation Program: gasingcashman2@utep.edu and 915-747-8420
College of Engineering
Lower Division Engineering/Computer Science students are asked to:
- schedule a virtual advising appointment via MS Bookings
- complete the Lower Division Engineering Modules located on Blackboard
Engineering/Computer Science students already in their department are asked to check email for correspondence on advising or contact their department:
- CE and CEM majors – civilengineering@utep.edu
- CS majors – CSfrontdesk@utep.edu
- EE majors – ECEfrontdesk@utep.edu
- EL majors – Annie Kucskarrakucskar@utep.eduor Peter Golding, Ph.D., pgolding@utep.edu
- ISE majors – Eric Smith, Ph.D., esmith2@utep.edu or Jose Luis Alanis Molina jlalanismolina@utep.edu
- ME majors – MEadvising@utep.edu or Iliana Solis, itrevino2@utep.edu
- MME majors – Shalayna L. Smith, Ph.D., shalaynal@utep.edu or Chris Bradley, Ph.D., cbradley2@utep.edu
For registration information, contact the Engineering Edge Center at EngrEdge@utep.edu.
College of Health Sciences (CHS)
The CHS Student Support Center advisors are working remotely and are ready to help you! Please email your advisor (listed below) for assistance.
NOTE: All CHS students who have less than 46 credits are advised by the Academic Advising Center – contact them at 915-747-5290.
CHS Students with 46 or more cumulative credits:
- Kinesiology Majors: Alondra Miranda ajmiranda@utep.edu
- Clinical Lab Science, Health Promotion, Public Health, and Social Work Majors: Samantha Fernandez snfernandez@utep.edu
- Rehabilitation Science Majors: Denise Tovar datovar2@utep.edu
- Students on Academic Probation/Suspension: Denise Tovar datovar2@utep.edu
- Graduation Questions: Joy Olimpo jolimpo@utep.edu
College of Science
Contact your departmental or program adviser:
- Chemistry – contact by email at chem_advising@utep.edu
- Geology – contact by email at csanchez2@utep.edu
- Environmental Science – contact by email at csanchez2@utep.edu
- Mathematical Sciences – contact by email at tjohnson3@utep.edu
- Physics – contact by email at lbasurto3@utep.edu
For registration information, please contact the CORE at core@utep.edu.
School of Nursing
The School of Nursing will respond to questions by phone or at nursing@utep.edu during its normal business hours: 8 a.m. to 5 p.m. Monday through Friday.
To register for an advising session, please call or text: 915-302-0330, 915-302-0381 or 915-308-3735. These sessions are done via email.
How will New Student Orientation be conducted?
The Office of New Student Orientation will facilitate orientation programs online until further notice. Virtual programming will happen on the same day of your scheduled in-person program. Students are encouraged to check their emails regularly for detailed information on their upcoming orientation. We encourage you to contact us via email at orientation@utep.edu.
During these difficult times where people are losing their jobs and money is scarce, will I be able to register for the upcoming semester if there is an outstanding balance?
The best advice for students in your situation is to contact Student Business Services at sbs@utep.edu. The office is closed due to the "Stay Home, Work Safe" directive, but staff is working remotely, and an SBS staff member will contact you to discuss options. We understand that this is a challenging time but appreciate you and others like you who continue to make education their priority.
The course I need for my degree plan is not offered online. What can I do to change that?
With the exception of specific accredited programs that must meet in person, there will be accommodations for students who need online options. Faculty will have contingency plans for any students who are self-isolating, are in vulnerable groups, are caring for someone in a vulnerable group, or who otherwise do not feel they can safely attend.
If I already registered for a course that is moving to online or staying as a face-to-face course and that’s not what I wanted, how can I change my course selection?
Goldmine scheduling is open and you may make adjustments to your schedule through the usual process. If you have questions or need help identifying course options in your preferred delivery method, please contact your adviser. You may also contact the Student Success Helpdesk at studentsuccess@utep.edu.
Does the shift affect the class size restrictions?
In some cases, course capacities have changed with change in course delivery method. Please check Goldmine to determine if there are open seats in the courses you prefer.
How will the University help me if I register for multiple online courses, which do not list the times of mandatory course activities, and later find out that the professors schedule these activities at the same time?
Enrollment Services has maintained the course days and times for all online courses that have requested mandatory synchronous meetings. If your course is listed as online, but has times and days, then you will need to be available for remote meetings at those times. These times should match the originally scheduled course times. If your course is listed as online, but does not have meeting days or times, then it will be delivered asynchronously. For those asynchronous courses, instructors may hold some office hours or optional sessions in a synchronous fashion, but these will not be required.
I have an underlying health condition. If the University offers my course in person, might it also offer the same course online?
Some courses may have sections offered online and sections offered in-person, so you may review Goldmine to determine if that is likely for your course. In most cases, however, all sections of a course will be offered in a similar mode. All instructors are building contingency plans to accommodate students who must self-isolate or are in vulnerable populations.
International Students
How are you supporting international students?
The University has created hybrid course options for its more than 1,400 international students affected by the Department of Homeland Security’s (DHS) decision in early July to modify the regulations related to online courses permitted by the Student Exchange and Visitor Program. UTEP will work with these students to ensure their course schedules meet the federal requirements for their F-1 visas.
The University’s Office of International Programs also offers the following support to students:
- Regular updates with guidance how to respond
- Tracking and updating immigration documents, as needed
- Providing letters of support for students returning to the U.S.
- Tracking and reporting of port-of-entry obstacles experienced by students
- Updates to U.S. Customs and Border Protection leadership provided by UTEP’s Chief of Police
- Notification of support funds aimed at international students from international and national organizations
- International Student Advocacy with DHS
- And more
Tuition, Fees, Refunds and Finances
How will the coronavirus affect my VA education benefits?
The Veterans Administration is aware of the situation and stated that all stipends would continue with no changes.
Will I have to pay the online class fee for classes I take in spring 2021 that had been face-to-face prior to the COVID-19 restrictions?
No, the University will continue to waive those fees.
Will the University continue to waive the late fees for students who pay tuition in installments?
Yes, the University will continue to waive those fees.
I have reached out to the Office of Financial Aid but I haven’t heard back. Is there another way to reach a representative?
Our financial aid staff can be reached at studentfinancialaid@utep.edu. Please give our staff up to 48 hours to get back to you. They're still experiencing a high volume of questions, but they want to be able to provide the individual attention our students deserve.
Will students receive a refund on the recreation fee?
No. Students voted in 2006 to pay the recreation fee to cover the cost of bonds to build the Student Recreation Center. The fee is $70 per semester. Even if you never use the Rec Center, you are charged the fee. If UTEP were to refund the recreation fee, we would need to take the money from somewhere else that matters to students in order to pay off the bonds.
I need to return a rented book to the University Bookstore. Where can I find out how to do it and could I be charged a late fee?
Please return books to the University Bookstore. Visit utepbookstore.com to learn store hours. Rentals may be returned in person or by mail at the student’s expense. Late fees will apply as per the rental agreement.
Will tuition be different for spring 2021?
If you registered for a face-to-face course that UTEP changed to online, we will not charge you the distance learning fee that our UTEP Connect online students are charged. For specific questions about your tuition and fees, please contact Student Business Services at sbs@utep.edu.
Will there be a tuition discount if in-person class changes mid-semester due to an uptick of COVID-19 cases in the spring?
No, there will not be a tuition discount.
What are my academic and financial options if I register for a course that is listed as face-to-face and then I decide to drop it because it is changed to online?
Students may withdraw from courses prior to the start of the term without financial penalty. For financial deadlines, please visit Student Business Services.
The spring semester is not what I expected. Can I receive a refund?
Students may withdraw from courses prior to the start of the term without financial penalty. For financial deadlines, please visit Student Business Services.