Information for Managers and Department Heads
UTEP staff are vital to the University’s function and elevate its research and educational mission. Essential campus operations have continued while most of us worked remotely. The well-being of faculty is absolutely vital to our continued success.
Things You Need to Know
Updated: Jan. 19, 2021
- UTEP has been approved as a COVID-19 vaccine provider under the Texas vaccination program. Vaccines will be administered to current UTEP faculty, staff and students based on risk, following CDC and state guidelines. In order to be vaccinated at UTEP, you must first complete the vaccine questionnaire and consent form at this link. When a vaccine is available for you, you will receive instructions in your UTEP email about how to register and schedule an appointment to receive the first dose of the vaccine.
- University-sponsored international and domestic travel is currently suspended, with the exception of travel to and from Juárez, Mexico. Travel requests for Juárez, Mexico, will continue to require prior approval from the International Oversight Committee (IOC). All other exceptions to this policy for faculty or staff conducting research-related or mission-critical functions will require approval from the supervising vice president. Student exceptions will require additional approval by the Dean of Students. Any questions may be directed to the UTEP Travel Office by calling 915-747-5171. Questions related to student travel may be directed to the Dean of Students Office at firstname.lastname@example.org or 915-747-5648.
- Are you on campus this semester? UTEP’s free, on-campus walk-up COVID-19 testing program is available to students, faculty and staff who must be on campus during the fall semester. For hours and locations, visit utep.edu/covidtesting. Miners who are not on campus or are showing symptoms may use the dedicated UTEP line at the state COVID-19 testing site in the Schuster 3 parking lot at Schuster Avenue and Lawton Drive. You will need to show your UTEP Miner Gold Card to access the UTEP line.
- Addressing COVID-related compliance requirements involving face coverings and social distancing: This helpful guide is intended to assist the UTEP community in achieving compliance and supporting a safe and healthy environment.
- Frequently review your On-Campus Employee Density Survey that will show how many of your employees are needed to work on campus in order to maintain the progress of our students toward their degrees, advance discovery and keep the university operating. For your convenience, detailed instructions on how to use the survey application can be found here.
- A PowerPoint is available for you to use with your team to cover on-campus safety topics. You can access it at this link. You might want to share the PowerPoint with your team in advance of doing your own in-person training so that people can think about their questions in advance.
- Students have also produced a training video that all students are required to watch before coming to campus. It covers the same subjects and you should feel free to use it with your team, if you wish.
- Signs and fliers can be downloaded here for posting in buildings and other facilities.
- There are three types of Work/Safety plans. Managers and Department Heads are required to submit a plan to reopen their office, department or unit by submitting an Administrative/Non-Academic/Non-Research Work/Safety Plan. Department Chairs and other leaders of academic units should submit their Work/Safety Plan using the Academic Work/Safety Plan option. Faculty members who are responsible for physical spaces used for research purposes should select the Research Work/Safety Plan option. ( Related: Memorandum for Campus Leaders - Guidance for Resuming Campus Operations from President Wilson).
- We are asking the UTEP community to take the Miners Pledge and make a commitment to help fight COVID-19. Visit utep.edu/minerspledge to make your pledge, and tell us why you’re doing it. Include a photo or video of yourself taking the pledge or showing what you’re doing to stop the spread.
- UTEP offers resources and assistance to help faculty and staff enhance mental well-being. To learn more about the resources available to you and your employees, click here.
- The Student Recreation Center is open with modified hours of operation and safety protocols. The facility is open by reservation only. For more information, click here.
The semester plan is continually evolving, and some of our planning may change as new information becomes available. We recommend that you return to this website often, in the event that pertinent updates have been communicated.
Training for Faculty and Staff
Share the following PowerPoint Presentation with your team in advance of doing your own in-person training.
Protect Others, Report Illness
Use screening.utep.edu to comply with reporting and screening requirements before coming to campus.
Remote Work Policy
We encourage all supervisors to review the responsibilities of their work unit and, when feasible, allow their employees to work remotely when the mission of the unit can be accomplished without being physically present in the workplace.
All Work/Safety Plans must address training required for employees. At a minimum, every employee working on campus must receive training on: Symptoms of COVID-19, how the virus spreads, how to protect yourself and others, and cleaning and disinfection.
UTEP CARE Packages
All departments will be receiving a UTEP CARE Package. General distribution to departments is expected to take place in August. Pickup of refill supplies will be coordinated through the departments and the Facilities Services Warehouse.