Information for Managers and Department Heads
UTEP staff are vital to the university’s function and elevate its research and educational mission. Essential campus operations have continued while most of us worked remotely. In addition, over the last few weeks, we have taken steps to open a few areas and will continue this gradual testing and learning in the coming weeks to help us refine our plans and operations.
Things You Need to Know
Updated: September 03, 2020
- Addressing COVID-related compliance requirements involving face coverings and social distancing: This helpful guide is intended to assist the UTEP community in achieving compliance and supporting a safe and healthy environment.
- Frequently review your On-Campus Employee Density Survey that will show how many of your employees are needed to work on campus in order to maintain the progress of our students toward their degrees, advance discovery and keep the university operating. For your convenience, detailed instructions on how to use the survey application can be found here .
- Signs and fliers can be downloaded here for posting in building and other facilities.
- Will you be on campus this fall semester? Consent today for free, on-campus COVID testing program at consent.utep.edu.
- The UTEP Plan for Instructional Activities document is intended to help instructors structure and offer courses in ways that will prioritize health and safety and provide a learning environment that will enable students to succeed. A sample syllabus template with can also be found here.
- The Recovery Task Force has created a PowerPoint for you to use with your team to cover these topics. You can access it at this link. You might want to share the PowerPoint with your team in advance of doing your own in-person training so that people can think about their questions in advance.
- Students have also produced a training video that all students are required to watch before coming to campus. It covers the same subjects and you should feel free to use it with your team, if you wish.
- To help us ensure that our campus is safe for those who cannot work or study remotely, we are also establishing a Temporary Health and Safety Policy. This temporary policy is effective immediately and will end when the University determines the threat of COVID-19 has subsided. One important part of the temporary health policy is a new health screening tool that is now available to all students, faculty, staff and visitors at screening.utep.edu.
- The university is taking actions— such as enhanced cleaning and classroom protocols, changes to foot-traffic flow through buildings and on campus pathways, and much more—to ensure all campus spaces and buildings support the health and safety of our students, faculty and staff.
- For nearly all on-campus course activities to be permitted, the UTEP Recovery Level will have to be Low Density or better, which allows groups of 50 (see Recovery Matrix).
- There are three types of Work/Safety plans. Managers and Department Heads are required to submit a plan to reopen their office, department or unit by submitting an Administrative/Non-Academic/Non-Research Work/Safety Plan. Department Chairs and other leaders of academic units should submit their Work/Safety Plan using the Academic Work/Safety Plan option. Faculty members who are responsible for physical spaces used for research purposes should select the Research Work/Safety Plan option. ( Related: Memorandum for Campus Leaders - Guidance for Resuming Campus Operations from President Wilson).
- Managers and department heads should report positive cases or issues related to COVID-19 to screening.utep.edu. Staff stands ready to assist you with support and resources needed.
The fall plan is continually evolving, and some of our planning may change as new information becomes available. We recommend that you return to this website often, in the event that pertinent updates have been communicated.
Training for Faculty and Staff
Share the following PowerPoint Presentation with your team in advance of doing your own in-person training.
Protect Others, Report Illness
Use screening.utep.edu to comply with reporting and screening requirements before coming to campus.
Remote Work Policy
We encourage all supervisors to review the responsibilities of their work unit and, when feasible, allow their employees to work remotely when the mission of the unit can be accomplished without being physically present in the workplace.
All Work/Safety Plans must address training required for employees. At a minimum, every employee working on campus must receive training on: Symptoms of COVID-19, how the virus spreads, how to protect yourself and others, and cleaning and disinfection.
UTEP CARE Packages
All departments will be receiving a UTEP CARE Package . General distribution to departments is expected to take place in August. Pickup of refill supplies will be coordinated through the departments and the Facilities Services Warehouse.