The University of Texas at El Paso’s (UTEP) Career Center is a centralized function that is responsible for employer recruitment activities for the colleges of: Business Administration, Education, Engineering, Health Science, Liberal Arts, Science, the School of Nursing, the School of Pharmacy, and the Graduate School. The Career Center works to connect students and alumni with employers who have bona-fide employment opportunities. Employers who wish to recruit at UTEP must register with the University Career Center and abide by the policies, rules and regulations governing the recruitment of students. Employers who fail to do so may be barred from conducting future recruitment activity. This responsibility is detailed in the University’s Handbook of Operating Procedures, Section II, Chapter 8. See more...
The following are not considered “employers” and, therefore, are not eligible to participate in career fairs, job listings, on-campus interviewing, resume referrals, employment presentations, or sponsorships for on-campus recruitment activities: network or affiliate marketing agencies, multi-level marketing agencies, home-based business franchises, and third party agencies such as search firms and placement services that are not considered the employer of record.
The Career Center subscribes to the National Association of Colleges and Employers (NACE) guidelines for ethical practice. For additional information see NACE Principles for Ethical Professional Practice. In addition, the Career Center adheres to the Family Education Rights and Privacy Act (FERPA). For information about FERPA as it relates to the disclosure of student information, visit FERPA Primer: The Basics and Beyond.
Employers are expected to maintain a collaborative working relationship with the Career Center staff. That includes meeting necessary deadlines to ensure smooth operation of on-campus interview visits, providing the job/company information and job descriptions, and providing hire data as requested.
Employer representatives are expected to support Career Center policies in all interactions with students. Employers that are unable to comply with these policies may wish to use other recruiting resources, such as newspaper advertisements through the UTEP Prospector, commercial job boards, or third-party agencies.
Employers are asked to provide hiring information on UTEP students and recent graduates. The information will be used by the institution for continuous improvement.
The employer guidelines noted below support policies set by the Career Center with regards to job listings, career fair/events, on-campus interviews, information tables, and résumé referrals.
UTEP Student Job Offer Policy
Organizations extending job offers to students from The University of Texas at El Paso (UTEP) are asked to provide students with a minimum of two weeks to consider and respond to an internship or
- position title
- anticipated/expected starting date
- any other pertinent information
Organizations are responsible for all representations and
We encourage employers and students to be familiar with and abide by the widely-accepted National Association of Colleges and Employers (NACE) Guidelines:
Job listings are posted in our online database called JOB
Direct-hire employers who have actual or anticipated
Experiential learning opportunities (internships, co-operative education, etc.) must be paid or
The Career Center will NOT post a position if:
- The full-time/part-time jobs or internships do not provide transferable skills related to a degree or field.
- The position is non-paid and fails to meet the Department of Labor’s Rules governing unpaid internships (see https://www.dol.gov/whd/regs/compliance/whdfs71.pdf )
- The position is non-paid and offers no experiential learning opportunity for the student
- The position is sponsored by individuals or organizations to set up the student’s own business for the purpose of selling products or services, and/or the recruiting of other individuals to set up their own businesses
- Postings whose application processes ask students to use their social media profiles or release information associated with their social media profiles (e.g. number of friends on Facebook, number of followers on Twitter)
- The position is compensated in the form of straight commission, fees from others under their sponsorship in the organization, and/or a percentage of sales generated by others
- The position involves on-campus solicitation or on-campus sales. Solicitation of any kind is prohibited by the Board of Regents Rules. “Solicitation” includes selling, marketing, or promoting outside products or services on the campus
- The organization requires an initial payment or investment, or account balance, or similar fiscal requirements with the organization itself serving as an umbrella or parent corporation. Investments may include, but are not limited to:
requirementto attend unpaid orientation,or training sessions; direct payment of a fixed fee; payment to attend orientation or training sessions; and/or purchase, rent, or place a deposit on a starter kit, sales kit, samples, or presentation supplies
- Housing is the sole form of compensation offered in exchange for work
- The work assignment interferes with or negatively affects the academic progress of the student, or requires or encourages a student to discontinue his/her academic program of study
- The position is posted by a third party and is not the employer of record
- The position is of a nature that is not appropriate for the student body or that has previously not been in compliance with the office’s rules, policies or procedures
- The information provided by the employer is insufficient, incomplete, or unverifiable
Other positions that fall under the service industry, and that are not considered professional, student, or post-graduate employment opportunities (i.e. babysitting, caregiver, nanny, landscaping, bartender, housekeeper, etc.) will be reviewed and considered on a case-by-case basis depending upon the type of position and requirements expected.
The Career Center does not provide Background Checks on students and does not set any conditions of qualifications of the candidates. We recommend due diligence in screening and onboarding new hires.
The Career Center reserves the right to deny or edit a job listing.
The Career Center seeks to provide employers with appropriate and timely services. Accordingly, employers are asked to follow these guidelines.
- Create an employer profile and read/acknowledge the Recruitment Policy Statement.
- Submit the request for on-campus interviews in Job Mine at utep.edu/careers.
- Provide advance notice of at least four weeks for an on-campus recruiting visit.
- Plan on-campus interviews with the following timeframes in mind:
- Fall: September through November
- Spring: February through April
- Employers are discouraged from visiting campus on “Dead Day,” Finals week, and Spring Break
University interview facilities are reserved for the use of interviewing UTEP students.
Information tables allow employers to promote the organization’s employment opportunities only. All campus recruiting events (i.e. class presentations, preliminary interviews, information session, tabling, drop-in/office hours) shall be coordinated through the Career Center. All requests must be submitted at least two weeks in advance.
- Recruiting (Tabling) will be restricted to designated areas to include the Student Union building and other sites as allowed no more than twice per month.
- Recruiting activities must not extend beyond twenty (20) feet of the assigned area. The assigned table cannot be relocated without prior approval from the Career Center.
- The tabling area perimeter (20 feet) must be cleared of all marketing materials prior to leaving.
- Jobs and internships must be posted in Job Mine, the Center’s online database.
- No product(s) will be brought onto the campus to solicit student purchases.
- Student Interns will not be required to pay a fee for any kit used for
- Rental fees may apply dependent
on campuslocation and needs.
According to UT System Regents Rules and Regulations, solicitation of products and services is prohibited on campus. Violation of the UTEP Solicitation Policy may result in the removal/ban of the organization from campus.
Organizations that request on-campus recruitment visits MUST be recruiting for
Table Cancellation/No Show Policy requires that an organization provide the Career Center with at least 24 hours advance notice of cancellation. If sufficient time is not given, and the organization is a “
The Career Center can help you develop a pool of candidates for specific positions, drawn from students registered in Job Mine. The pool is based on certain general criteria, identified by the employer as job-related, such as major, classification, academic level (Bachelors, Masters, Doctoral), and Grade Point Average (GPA). To ensure fairness to all students of similar qualifications, the Career Center will not rank or otherwise screen students within the pool. The employer is responsible for further refining the pool provided, according to job-specific criteria.
Résumés are educational records and are intended for the sole purpose of the position posted and cannot be released to other parties unless express written consent is given by the students.
In order to provide the greatest exposure to employers visiting campus and to keep UTEP students informed, employers must adhere to the following guidelines:
- Employers are welcome to bring literature or other handouts.
- An administrative fee (up to $50.00) will be added to the registration fee if the fee is not paid within three months of the day of the event.
- The Career Center reserves the right to deny participation to employers.
- The Career Center is not responsible for materials not picked up by carriers after an event, or not delivered to their next destination on time.
- Cancellation Policy -Submission of the
on-lineregistration acknowledges the organization’s financial obligation for all fees associated with this event. If payment is not received by the registration deadline, registration for the event is subject to cancellation. Special arrangements for cancellation and/or changes must be submitted in writing prior to the cancellation date. Outstanding balances may prevent the organization from future recruitment at this university.
Effective January 1, 2016, employers that have outstanding balances owed to the University Career Center will be not be allowed to recruit on campus until the outstanding balances are paid in full or arrangements are made for payment. Recruiting on campus includes career fair registration, job posting, on-campus interviews, information sessions, and résumé referrals.
Employers and their representatives must comply with UTEP’s nondiscrimination policy, and comply with all federal and Texas state affirmative action and equal employment regulations. Any organization that does not adhere to this policy can be denied use of our services. The Career Center reserves the right to deny an employer, agency, or recruiter access to our services.
The Career Center reserves the right to investigate complaints by students about employers or jobs posted through our office. If we determine that a complaint is justified, the Career Center may choose to deny services to the employer involved. The Director will notify the employer in writing should a situation result in this type of a decision.
The Career Center does not post job listings, refer résumés, allow participation in career fairs, or other on-campus recruitment events to third party employment services.
Definition: Third Party Employment Services (TPES) are agencies, organizations, or individuals recruiting candidates for employment opportunities for clients and receive compensation for placement of the candidate, either from the candidate or the employer. Two criteria further define
Common reasons for denying or revoking services include, but are not limited to:
- Misrepresentation or absence of information related to employment or internship positions, services or products offered, etc.
- Complaints by students, alumni, faculty, or staff
- Harassment of students, alumni, faculty, or staff
- Breach of confidential or protected information
- Failure to respond in a timely manner to office requests for information
- Failure to adhere to
officeor university policies or any violation of local, state, and/or federal laws
Employers who wish to conduct employment interviews with students on the University campus must register with The University Career Center and abide by the regulations governing the conduct of such interviews.