How to Reserve
The process for reserving outdoor space varies based on which organization or entity you are a part of.
Read below for more details.
Registered Student Organizations
Registered Student Organizations (RSOs) reserve outdoor space by submitting an online Event Request Form through Mine Tracker. Login to minetracker.utep.edu and go to your RSO page in order to submit a request. All requests must be submitted with a minimum of 2 weeks advance notice. Large-scale events may require more advance notice.
Learn more information about Mine Tracker.
University Departments and Faculty/Staff (for a course)
University Departments may request space for events via e-mail. To inquire about an event and space availability please e-mail SELCevents@utep.edu with the following information:
- Event Name
- Date(s) requesting
- Location(s) requesting
- Time(s) requesting
- Event detailed description
- Set-up and/or logistical needs
- Special requests or event needs
- Anticipated attendee count
Our team will review your request and follow up with you via e-mail. For questions please contact us at SELCevents@utep.edu or 915-747-5670.
Off-campus entity/Community Partners
Any off-campus entity interested in reserving space must first seek permission through University Relations. Please contact them via e-mail (firstname.lastname@example.org) or via phone (915-747-5000) to inquire about holding an event on campus as a community partner/off-campus entity.