Student Employment Guidelines – Graduate Students
The following Student Employment Guidelines have been written in order to clarify requirements concerning expectations for graduate student employment.
Graduate students interested in employment should contact their departments about available positions and to request an application.
- Students must be admitted into a program of study at UTEP with a Plan of Study on file in the Graduate School. The Graduate School is located in the Mike Loya Academic Services Building, Room 223. They can be reached by calling 915-747-5491 or emailing firstname.lastname@example.org.
- Students must maintain good academic standing (overall GPA of 3.0 or better) at UTEP.
- Students must be enrolled in course work that meets degree requirements and be enrolled during the semester of the student appointment.
- Students must be enrolled on a full-time basis. This typically includes a minimum of nine (9) semester credit hours during the fall and spring semesters or three (3) semester credit hours during the dissertation phase.
- Students must complete a criminal background check. All student employment positions are subject to criminal background check clearance.
- Summer Enrollment:
- Graduate students are eligible for summer employment as long as they are enrolled at UTEP in three (3) semester credit hours during one of the summer semesters. They do not need to be enrolled in each summer session to be eligible for employment the entire summer.
- Graduate students who are enrolled in at least three (3) semester credit hours in the summer are eligible for employment at the University for up to 40 hours/week.
Maximum weekly employment hour limits for graduate student employment:
- A 19-hour per week limit applies to the Master’s Assistant job title. These positions are non-benefit eligible and paid on an hourly basis.
- A 20-hour per week limit applies to all other master’s and doctoral job titles. These positions are eligible for employee insurance coverage, in-state tuition and are paid on a salary basis.
On rare occasions, graduate student employees may work in excess of the hours noted above but only after prior approval has been secured from the Graduate School. Students are no longer eligible for graduate student employment after graduating.
International students may not work past the last day of their final semester (defined at UTEP as the day of their last final exam) or past the expiration date on their I-20 form, whichever is earlier.