Inventory Sweep

Inventory sweep taking place October 25 – November 19

The university will be undergoing an inventory sweep conducted by a third party vendor, HCA Management.  This sweep will encompass the following:

• Identify and scan all inventory
• Add tags to inventory with no tag number
• Add a second tag to inventory purchased with federal funds
• Add a second tag to agency assets (non-federally sponsored and/or loaned)
• Identify location of inventory (building and room number)

As a recipient of Federal Grants and Contracts UTEP may be subject to the Program Control System Analysis (PCSA) audits from the Department of Defense.  One of the corresponding requirements of such audit is to properly tag Government Owned assets and to have a sound asset tracking system. 

Failure to comply includes and is not limited to the following consequences:

• Disallowances and fines or penalties
• Misrepresentation of UTEP’s financial position
• Suspension of UTEP’s ability to acquire future equipment
• Repayment of cost of equipment purchased on a sponsored award

HCA Management group will be conducting inventory sweeps from October 25 – November 19.  If you have any concerns in providing access to your space, please contact Daniel Dominguez at 915-747-5083.

Links:

• Town Hall Presentation
• Schedule - Week of 10/25
• Schedule - Week of 11/01
• Schedule - Week of 11/08