Form W-4 must be completed by each employee at UTEP in order for the Payroll department to determine how much income tax to withhold from each paycheck.
It's important to note that, in accordance with the IRS, if the W-4 is not completed in a timely manner, is completed incorrectly or is altered in any way, the tax withheld must be based on a single filing status with NO allowances.
When Should I Change My Form W-4?
- If you had to pay additional taxes when you filed your Form 1040 last year and expect similar circumstances this year.
- If you had a marital or dependent status change (please notify Human Resource Services immediately to ensure appropriate insurance coverage).
- If you got a substantial refund from the IRS last year and expect similar circumstances this year.
- If you expect a lump-sum check for consultant work, and you don't want the marginal tax rate to apply for that pay. Note: If you change your W-4 for that purpose, don't forget to change it back.
How do I change my W-4 status?
Employees have the ability to change their W-4 filing status at any time through the Employee Self-Service Module in PeopleSoft.
Once you are logged into PeopleSoft, you can view the Homepage. Under the Employee Self Service section you will find Payroll & Compensation. Click on W-4 Tax Information. You have the option to view or change any information and it electronically feeds into the UTEP payroll system.