Education (Faculty Credentialing)
Information in this screen is used for:
- Accreditation reporting (SACSCOC)
- Faculty credentialing
- Faculty web pages
- Expertise Connector profiles
Capturing degree information in Faculty Success helps in a few different ways. Departments, colleges, and the Office of the Provost use it to verify and credential assigned instructors of record (IOR) to teach courses in the University curriculum. This helps UTEP keep up with accreditation reporting needs (SACSCOC).
There are 5 sections in this screen, some of which can be updated by the faculty members themselves. In many cases, during the hiring process, administrative roles can also enter the necessary information on behalf of the faculty member being credentialed. These sections are aligned to the overall faculty credentialing process, available at the Office of the Provost website. Click here to find out more.
Authorized users can manage faculty activity data for other users. This access can be limited to the department, program, or the college level, depending on who is accessing the data. For example, Department Chairs will only have access to manage data for their own departmental faculty members.
Managing data is very common in processes like credentialing, where faculty administrators such as Chairs, Program Directors, Associate Deans, or Deans, are asked to verify the qualifications for a faculty member. Some administrative personnel also have this type of access when helping entering data for others into the system. This has to be approved by the department or college.
To manage data for others:
- Click on the "Manage Data" link in the top menu.
- Keeping the "Enabled" selection, use the second drop-down menu to find the faculty member you wish to manage data for.
- Click "Continue"
To confirm you are managing data for the specific faculty member's activities, a dark grey bar will display the faculty member's name.
Any degree you want to document, or use for credentialing purposes, needs to be added first. Once this is done, click on it to complete the corresponding sections.
Educational Information
This section can be updated by faculty members themselves, as well as administrative roles authorized to manage data for faculty. Required fields will be marked with the red star/asterisk * symbol. A Note is included at the top of the screen, indicating starred items that are used in your Expertise Connector profile.
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Select your Degree from the drop-down list. If not listed, temporarily select Other and enter the degree information in the "Other" field and let your Faculty Success campus administrator know to add it to the list (facultysuccess@utep.edu).
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If the degree is pending, be sure to select the correct option at the time of the credentialing process. Whether it is In-Progress, or ABD (All But Dissertation), be sure to come back and update this information when you have completed your degree. This includes providing an updated and official copy of your transcripts to your department so they can update any information on their end, as well.
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Type the name of the degree-granting institution. Use their official name (e.g. The University of Texas at El Paso).
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Enter the location of the institution.
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If in the U.S., enter city and state (e.g. El Paso, Texas or El Paso, TX).
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If not in the U.S., enter the city and country (e.g. Ciudad Juárez, México | Toronto, Canada | Nanjing, China)
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You have the option of entering the information of your advisor(s). However, this is not a requirement for credentialing purposes.
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Enter your degree's emphasis or major. This must match your transcripts (e.g. Biological Sciences, Electrical Engineering, History)
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Supporting areas of emphasis can be added, as well as your dissertation or thesis title.
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You can specify if you received your degree with honors. Select from the available items in the list. This is, also, not a requirement for credentialing purposes.
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Specify if this is the highest degree you have earned. Only the highest one should have a "Yes".
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Enter the year you completed your degree (year should match transcripts). If pending, provide expected year of completion. Be sure to come back and update once you have officially completed it.
Supportive Graduate Semester Hours
For faculty members being credentialed on an ongoing degree, please enter coursework information the instructor of record has completed, that justifies credentialing them to teach in the discipline. Keep in mind this is necessary only if they do not have a masters or terminal degree in the teaching discipline they are being credentialed for.
This section can be updated by faculty members themselves, but it is recommended that administrative roles authorized to manage data for faculty complete this section.
A minimum of 18 graduate semester hours in the teaching discipline must be provided as follows
- Institution
- Course Number and Title
- Number of Hours
Overall Assessment Statement
This section can only be completed by an administrative role, who will notice a red "R" appear next to the instructions (faculty will only see a small lock symbol).
In most, if not all cases, the department chair or program director provides an overall assessment summarizing the experience and knowledge that supports the qualifications of the instructor of record. This information needs to accurately represent the knowledge and skills necessary to teach effectively.
The overall statement may be left blank if there is a direct correlation between the degree and the courses/field an instructor of record is being credentialed for.
More information on how to complete this section can be found in the Faculty Credentialing Process guide.
List of Disciplines/Courses Qualified to Teach
This section can only be completed by an administrative role, who will notice a red "R" appear next to the instructions (faculty will only see a small lock symbol).
First, enter the courses that the instructor of record will teach once credentials are verified. Course information needs to include:
- Course Prefix
- Course Number
- Course Level
In the case the faculty member will teach several courses with the same prefix, leave the course number blank.
Second, upload the transcript file related to this degree. At this stage, the instructor of record should have requested the degree-granting institution an official copy of their transcripts to be sent to the UTEP hiring/credentialing department/program. More information on transcript requirements for credentialing are available in the Faculty Credentialing Process guide.
If UTEP is the degree-granting institution, hiring departments/programs can request an official copy to the UTEP Registration and Records Office at transcripts@utep.edu. Indicate the request is for hiring purposes, and include the following information in your request:
- Faculty full name
- Faculty date of birth
- Department contact to whom the transcripts will be addressed
Note on eTranscripts: Many universities (including UTEP) now have the ability to provide official electronic transcripts. Keep in mind the same applies when hired faculty members make an eTranscript request to their degree-granting institution: it must be sent directly to the UTEP hiring department (Department Chair or assigned administrative personnel).
Also, since these come with security protocols, we recommend whomever is the intended recipient at the hiring department to download the official document and take one of the following steps:
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As you enter the necessary information in Faculty Success, upload the official document with the accompanying cover letter to its corresponding degree. The Office of the Provost will use that file for archiving. Make sure it is the original electronic document, and not a scan or copy displaying security watermarks (e.g. VOID or COPY).
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After uploading the official document with the accompanying cover letter to its corresponding degree in Faculty Success, send an email to facultysuccess@utep.edu with the attached transcript. In the email subject, include the name of the person and the document you are sending (e.g. Veronica Miner – Department of Geology - Official eTranscripts). Having a back up step will help ensure no transcript is lost.
Third, upload any additional licensure or certification scan (if applicable), as well as the most recent version of the faculty member's CV at the time. Keep in mind this CV copy is only for credentialing records. Recurring CV updates of the faculty member's CV should be uploaded in the Personal and Contact Information screen (under Personal Vita or Personal Vita URL).
Note: any fields that include forms no longer applicable for fall 2011 should not be used. These are only useful for reporting data entered prior to such term.
Chair/Program Director and Dean Approvals
This section can only be completed by specific administrative roles, who will notice a red "R" appear next to the instructions (faculty will only see a small lock symbol). The verification process is completed in sequence by the Chair/Program Director, College Dean, and finally the Office of the Provost, whom will enter the final review date in their corresponding date field.
The Office of the Provost may require additional verification, and deem the process as pending until all requirements have been met. In some cases, it may be just a reminder note to follow up in case the instructor's degree is in progress.