Proposal Submission Resources
All applications to funding agencies –including small, private grants -must be routed through the Office of Research and Sponsored Projects (ORSP). ORSP is the only office authorized by UTEP to sign grant and contract proposals for sponsored projects and accept awards on behalf of the University.
Our office is committed to submitting proposals in a timely manner that are compliant with all agency requirements. In order to achieve this goal, our office must have sufficient time to review the proposal and allow time for corrections.
This only happens if the proposal is submitted successfully –by the deadline, with all proposal requirements met and no technical issues problems that prevent us from meeting the deadline.
The Research Administrators in the Office of Research and Sponsored Projects (ORSP) are available to assist with the submission of your proposal. To ensure we are aware of your submission, please submit your Notice of Intent (NOI) to apply as early as possible at www.research.utep.edu/noi. All sponsored projects must go through our office for review internally before submission.
We will guide you throughout the process of submission and provide you with technical and submission support. Be sure to review all guidelines and checklists thoroughly and ask questions early. Be cognizant of submission requirements by reviewing and current formatting requirements by reviewing our reference materials early and often.
The sooner you meet with us, the more support we can provide you. We look forward to working with you!
To make the most of the services we have available, we request that you follow our best practices in submitting a proposal through ORSP:
||Due to ORSP
||3 weeks (15 business days) in advance|
||2 weeks (10 business days) in advance|
||1 week (5 business days) in advance|
||2 business days in advance|
||1 business day in advance|
In the cases where proposals are due outside normal business hours (8 a.m. - 5 p.m.), 5 p.m. of the day of the deadline should be considered the official submission deadline.
We understand that circumstances can occur that will affect your ability to meet the processing timeline. Every effort will be made to submit your proposal, but unfortunately, when multiple changes or delays are experienced at the last minute, it increases the risk or errors because there is no time to conduct a thorough review of the final proposal package before submission.
This timeline allows you to be confident that you submitted the most complete, high quality proposal possible. Our primary interest is that your proposal receives a positive review, and eventual funding!
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