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Circulation Policies


Term Definitions

BrowsingNew/popular browsing collection
Children's CollectionChildren's literature collection
Circulating Item can be checked out and taken outside the library
DocumentsGovernment documents collection
H.E.P.High School Equivalency Program participants
JournalsPrint periodicals/journals
Main StacksGeneral circulating book collection
MicroformsMicrofilm and microfiche materials — in-library use only
Non-CircNon-circulating — for in-library use only; cannot be checked out
OLLIOsher Lifelong Learning Institute members
Reference CollectionReference materials (encyclopedias, indexes, etc.) — in-library use only
Special CollectionsSpecial Collections & Archives materials — in-library use only
TexShareTexas State Library TexShare card holders
Video/CD/DVDAudiovisual media

Non-Circulating Items

The following items are available for in-library use only and cannot be checked out. They do not appear in the loan period tables below.

Non-Circulating for All Users

Items that are non-circulating for all user groups
Item Type Notes
Special Collections For in-library use only. Advanced appointments for research projects are encouraged.
Reference Collection For in-library use only. Includes encyclopedias, indexes, and similar reference materials.
Microforms Microfilm and microfiche. For in-library use only.

Non-Circulating for Specific User Groups

Items that are non-circulating for specific user groups
Item Type Non-Circulating For Circulating For
Journals UTEP Undergrad, UTEP Staff, NMSU Undergrad, Alumni / Friends / Community (Free), Community Users (Paid), OLLI, H.E.P., TexShare UTEP Graduate, UTEP Faculty, NMSU Graduate, NMSU Faculty
Video / CD / DVD Alumni / Friends / Community (Free), Community Users (Paid), OLLI, H.E.P., TexShare UTEP Undergrad, UTEP Graduate, UTEP Faculty, UTEP Staff, NMSU Undergrad, NMSU Graduate, NMSU Faculty
Children's Collection Community Users (Paid), OLLI, H.E.P., TexShare UTEP Undergrad, UTEP Graduate, UTEP Faculty, UTEP Staff, NMSU Undergrad, NMSU Graduate, NMSU Faculty, Alumni / Friends / Community (Free)
Browsing Collection Alumni / Friends / Community (Free), H.E.P., TexShare UTEP Undergrad, UTEP Graduate, UTEP Faculty, UTEP Staff, NMSU Undergrad, NMSU Graduate, NMSU Faculty, Community Users (Paid), OLLI

UTEP Users

UTEP Undergraduate Students

UTEP Undergraduate Students – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 28 days 3 renewals (may renew online) Max 25 books $0.25/day

Lost item (billed after 28 days overdue): $25.00 replacement fee + cost of item
Browsing 28 days
Children's 14 days
Documents 28 days
Video / CD / DVD 5 days Max 5 videos/CDs/DVDs

Borrowing Privileges Suspended When:

  • 3 or more items are overdue
  • Fines exceed $25.00

UTEP Graduate Students

UTEP Graduate Students – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 105 days 3 renewals (may renew online) Max 50 books $0.25/day

Lost item (billed after 28 days overdue): $25.00 replacement fee + cost of item
Browsing 28 days
Children's 14 days Max 50 books
Documents 105 days
Journals 2 hours Max 2 journals
Video / CD / DVD 5 days Max 5 videos/CDs/DVDs

Borrowing Privileges Suspended When:

  • 3 or more items are overdue
  • Fines exceed $25.00

UTEP Faculty

UTEP Faculty – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 1 year 1 renewal (limited online renewals) Max 99 books Lost item (billed after 28 days overdue): $25.00 replacement fee + cost of item
Browsing 28 days (may renew online)
Children's 14 days (may renew online)
Documents Semester
Journals 3 days Max 3 journals
Video / CD / DVD 5 days 1 renewal Max 5 videos/CDs/DVDs

Borrowing Privileges Suspended When:

  • 3 or more items are overdue
  • Fines exceed $100.00

UTEP Staff

UTEP Staff – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 28 days 3 renewals (may renew online) Max 25 books $0.25/day

Lost item (billed after 28 days overdue): $25.00 replacement fee + cost of item
Browsing 28 days
Children's 14 days
Documents 28 days
Journals 2 hours Max 2 journals
Video / CD / DVD 5 days 3 renewals Max 5 videos/CDs/DVDs

Borrowing Privileges Suspended When:

  • 3 or more items are overdue
  • Fines exceed $25.00

NMSU Users

NMSU Undergraduate Students

NMSU Undergraduate Students – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 28 days No online renewals Max 25 books $0.25/day

Lost item (billed after 28 days overdue): $25.00 replacement fee + cost of item
Browsing 28 days
Children's 14 days
Documents 28 days
Video / CD / DVD 5 days Max 5 videos/CDs/DVDs

Borrowing Privileges Suspended When:

  • 3 or more items are overdue
  • Fines exceed $25.00

NMSU Graduate Students

NMSU Graduate Students – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 105 days No online renewals Max 50 books $0.25/day

Lost item (billed after 28 days overdue): $25.00 replacement fee + cost of item
Browsing 28 days
Children's 14 days
Documents 105 days
Journals 2 hours Max 2 journals
Video / CD / DVD 5 days Max 5 videos/CDs/DVDs

Borrowing Privileges Suspended When:

  • 3 or more items are overdue
  • Fines exceed $25.00

NMSU Faculty

NMSU Faculty – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks Semester No online renewals Max 99 books Lost item (billed after 28 days overdue): $25.00 replacement fee + cost of item
Browsing 28 days
Children's 14 days
Documents Semester
Journals 3 days Max 3 journals
Video / CD / DVD 5 days Max 5 videos/CDs/DVDs

Borrowing Privileges Suspended When:

  • 3 or more items are overdue
  • Fines exceed $25.00

Community & External Users

UTEP Alumni / Friends / Community Users (Free Card)

UTEP Alumni / Friends / Community Users (Free Card) – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 14 days 3 renewals — must be done in person Max 5 books $0.25/day

Lost item (billed after 28 days overdue): $25.00 replacement fee + cost of item
Documents 14 days

Borrowing Privileges Suspended When:

  • 1 or more items are overdue
  • Fines exceed $25.00

Community Users (Paid Card — $50.00 annual fee)

Community Users (Paid Card — $50.00 annual fee) – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 28 days 2 renewals — must be done in person Max 10 books $0.25/day

Lost item (billed after 1 day overdue for Main Stacks, Browsing, and Documents): $25.00 replacement fee + cost of item
Browsing 28 days
Documents 28 days

Borrowing Privileges Suspended When:

  • 1 or more items are overdue
  • Fines exceed $25.00

OLLI (Osher Lifelong Learning Institute)

OLLI (Osher Lifelong Learning Institute) – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 28 days 2 renewals — must be done in person Max 10 books $0.25/day

Lost item (billed after 1 day overdue for Main Stacks, Browsing, and Documents): $25.00 replacement fee + cost of item
Browsing 28 days
Documents 28 days

Borrowing Privileges Suspended When:

  • 1 or more items are overdue
  • Fines exceed $25.00

School Programs — H.E.P. (High School Equivalency Program)

School Programs — H.E.P. (High School Equivalency Program) – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 28 days No online renewals Max 5 books $0.25/day

Lost item (billed after 1 day overdue for Main Stacks and Documents): $25.00 replacement fee + cost of item
Documents 28 days

Borrowing Privileges Suspended When:

  • Any item is overdue
  • Fines exceed $25.00

TexShare Card Holders

TexShare Card Holders – Circulation Policy
Item Type Loan Period Renewals Checkout Limit Fines
Main Stacks 14 days 2 renewals — must be done in person Max 3 books $0.25/day

Lost item (billed at 7 days overdue for Main Stacks and Documents): $25.00 replacement fee + cost of item
Documents 14 days

Borrowing Privileges Suspended When:

  • 1 or more items are overdue
  • Fines exceed $25.00

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University Library
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El Paso, Texas 79968-0582
(915) 747-5672

Email: ask@utep.libanswers.com
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Text us: (915) 249-3383 (U.S. numbers only)
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