Information for Presenters and Chairs
- Talk slots will be 30 minutes long (20 minutes of presentation and 10 minutes of Q/A).
- Please, check that the authors’ names and the titles of your talks are accurate HERE
- There will be a PC in each classroom, so it would be easier if during the break presenters save their presentations on the computers provided.
- If presenters prefer to use your own laptops, there is HDMI connection but note that non-HDMI devices require adapters (please bring your own adapters).
- If there are any technical issues, the tech support can only help with university computers (not personal laptops).
- All classrooms have audio/visual equipment.
- Poster presentations are scheduled on Thursday, so presenters will need to have their posters ready on the first day of the conference.
- Please check the program to make sure that the authors’ names and the titles of your posters are accurate HERE
- Your poster may be 48 X 36 inches or 54 x 36 inches. Posters will be mounted on standing boards that are 70 x 40 inches.
The chairs for the sessions have been selected from the list of participants. Please, check to see if your name appears as chair of one of the sessions. As much as possible, we tried to match chairs’ specialties with the session they will be chairing.
Although most of you already have chair experience, we wanted to provide some guidelines to make sure we are all on the same page:
- Chairs should make sure that talks start and finish on time. If one of the presenters of a talk doesn’t show up, please DO NOT MOVE the next talk to fill in the time gap. People will be guiding themselves according to the scheduled program, so if you move a presentation they will miss it.
- Chairs will introduce speakers and their talks. So familiarize yourself with the names, and titles of the presentations in your session.
- Chairs should sit with the speakers in the front row of the audience so they are facing the presentation and can be seen by the speaker while keeping time.
- Number signs will be provided in each room. Please notify speakers when they have 10, 5 and 2 minutes remaining. And, of course, let them know when their time is up.
- If needed, chairs will organize the question section. If there are no volunteers for questions, the chairs will ask the first question.
- If there is no time left for questions, the chairs should recommend that those in attendance save their questions for after the session and/or during the break.
On behalf of the conference organization committee, we thank the participants and chairs for their attendance and support.