Library Classroom Policy

About 

The primary function of the University Library’s classrooms (204A and 204B) are to provide information literacy sessions to UTEP students, faculty, and staff. Librarians provide over 250 sessions per semester. For the library to remain responsive to these instruction requests, use of the library classroom for librarian-led sessions will take precedence over non-library related sessions.   

Classroom Request Limitations 

For academic classes that do not require a librarian present, the classroom may be scheduled for no more than 3 sessions per semester.  

When reserving a classroom, please ensure that the request is made at least 3 business days prior to the date needed.  

The library classrooms cannot be reserved by and/or for the following reasons: 

• UTEP students  

• Individuals or groups not affiliated with the university 

• Repeated meetings or regularly scheduled class sessions   

• Student group or club organization meetings  

• Open study room without a faculty or staff member present  

Exceptions to these guidelines will be considered on a case-by-case basis.  

How to Reserve a Classroom  

If you would like to reserve one of the library classrooms (204A or 204B), please fill out the Library Classroom Request form.  

Please allow up to 2 business days for your request to be reviewed. 

You will be notified via email either approving or denying your request.  

Classroom Usage 

On the day of your classroom reservation, if the classroom is locked, please notify a staff member at the Access Services Desk. 

Please adhere to the following policies and procedures when using the library classrooms: 

• Use of the internet within the classroom must comply with University policies.  

• The individual or group responsible for reserving the classroom will be responsible for returning the room to its original condition.  

• Turn off the projector and log out of all computers before leaving the classroom.  

• Do not worry about turning lights off. Lights will automatically turn off.  

• Please ensure that all personal belongings are removed before leaving the classroom. The library is not responsible for any personal belongings that are left unattended.   

Contact Information 

For questions about scheduling or room availability, please contact Kristin Perales at krperales@utep.edu or infoliteracy@utep.edu. 

KP, 12/2025 

Approved 12/2025, HC