Hiring Process for Student, Staff and Faculty
Step by step process for New Hires
Congratulations on your new position with the University of Texas at El Paso (UTEP).
Welcome to UTEP an emerging institution and workplace of choice. Below is a step-by-step guide that will assist you as you begin to work at the university.
Keep in mind student hires are not permitted to work until their new hire documents and criminal background check (CBC) have cleared:
The student hire should complete the following steps prior to the start date. Failure to do so may result in unnecessary delays in appointment.
Step-by-step student new hire onboarding responsibility
- Complete the New Hire Packet sent via email from DocuSign.
- Complete the background check questionnaire sent via email from Record Pros.
- Complete the electronic I-9 here.
- Schedule a virtual I-9 appointment by clicking here.
- A list of acceptable I-9 identification documents can be found here.
- Please have your documents ready for submission during the appointment.
- Complete onboarding module upon notification of assignment.
Please schedule an appointment prior to visiting Human Resources Office.
Keep in mind staff hires are not permitted to work until their new hire documents and criminal background check (CBC) have cleared:
The staff hire should complete the following steps prior to start date. Failure to do so may result in unnecessary delays in processing.
Step-by-step staff new hire onboarding responsibility:
- Complete the New Hire Packet sent via email from DocuSign.
- Complete the background check questionnaire sent from Record Pros.
- Complete the electronic I-9 here.
- Schedule a virtual I-9 appointment by clicking here.
- A list of acceptable I-9 Identification documents can be found here.
- Please have your documents ready for submission during your appointment.
- Complete Onboarding Module upon notification of assignment.
Please schedule an appointment prior to visiting Human Resources Office.
Keep in mind faculty hires are not permitted to work until their new hire documents and criminal background check (CBC) have cleared
The faculty hires should complete the following steps prior to start date. Failure to do so may result in unnecessary delays in processing.
Step-by-step Faculty new hire onboarding responsibility:
- Complete the New Hire Packet sent via email from DocuSign.
- Complete the background check questionnaire sent from Record Pros.
- Complete the electronic I-9 here.
- Schedule a virtual I-9 appointment by clicking here.
- A list of acceptable I-9 identification documents can be found here.
- Please have your documents ready for submission during the appointment.
- Complete the onboarding module upon notification of assignment.
Once the job record is active, faculty hires will then complete the onboarding module within 48 hours of its assignment notification from Human Resources. The module will require you to upload employment information, including direct deposit to avoid payroll delays.
- International hires are required to complete a Glacier Tax form. For access to the Glacier tax form, please email HRonboarding@utep.edu.
- Schedule a virtual I-9 appointment by clicking here to submit both I-9 documents and the Glacier Tax form. Kindly have your documents ready for submission during the appointment. Please note that walk-ins are always welcome, however wait time in the Office of Human Resources for document presentation may vary.
If you would like to download a printable Social Security Number Checklist, please click here.
