Business Center

Our business center is a single source for faculty, staff, and students to arrange for any business transaction. Transactions could include any of the listed categories:

• Additional Pay Request Form

  Instructional Teaching/Course Development

  Temporary Additional Duties

  Communication Device Allowance

  Recognition

  Minimester

  The Additional Pay Request form is used when requesting payment to full time faculty or staff for additional duties performed outside their full time job function.  Policy
  
  

• Affiliate Credential Request Form

  Extend Existing Affiliate

  Student Program Participant

  University Business Affiliate

  800 Spriden ID

  Non-appointed, non-paid, non-benefit eligible professionals who may be remunerated by an external third party source outside of UTEP who utilize UTEP systems and/or facilities ( e.g., buildings, laboratories, offices, etc.) upon designation as an affiliate.
  
  

• Appointments/Separations:     PDF (send it to colabc@utep.edu) 

  Used for New Appointments, Appointment modifications, re-appointments, and separations for faculty, staff and students.
  
  

• • Position Funding Change:     PDF

    Position Funding Change is used to update the funding source for a position within your department. The funding may be split between multiple funding sources.
    
    

• Authorization for Personal Services (APS)

  Form to pay for professional services, contracted services, guest lectures, and other services. Please make sure too attached Resume/CV with form. Can’t be used for UTEP employees.
  
  

• Background Check Form

  Initiates the background check process.  Policy
  
  

  Faculty

  Staff

  Student

  Youth Camp Participant/Affiliate/Volunteer

• Off-Cycle Request Form

  Request for earnings that were due to be paid on a prior scheduled payroll run but were not processed due to incomplete records and/or appointments.  Policy
  
  

• Position Request & Modifications

  Position request

  Position Data Update

  Position Working Title Change

  Position FTE

  Request a new position and Request an update to a position due to working title changes, position transfers, reorganizations, changes in full time equivalent (FTE) status, changes in Reports-To information, etc.
  
  

• Purchase Order (PO)

  Used to request purchases through MinerMall for items such supplies, computers, printers, business cards, etc. If you have access to create carts in MinerMall, please create the cart and assign it to your representative in the Business Center.
  
  

• Reclassification of Expenses

  Transfer an expense from one cost center or grant to another.
  
  

• Reimbursement and Non-PO Vouchers

  Request reimbursements for any expenses. Please make sure to add Entertainment Form for reimbursements such food, flowers, gift cards, decorations etc. For any Travel reimbursement please submit all the receipts showing method of payment.
  
  Non-PO Vouchers: Payments directly to Vendors. Don’t forget to attach the invoice.
  
  

• Student Notice of Awards (SNOAs)

  Student support (stipend) as tuition, scholarships, or participant support.
  
  

• Transfers

  Move funds from one cost center to another one (Remember you can only move funds between cost center with the same type of funding).
  
  Move funds from one budgetary account to another (A1000, A2000, A3000, A4000) or for grant accounts.
  
  

• Travel Authorization

  Please include an approved “Internal Travel Authorization” form with your request.