cash management Frequently Asked Questions

In Cash Management, we are responsible for managing the invoicing, payment application, collections, refunds, and supplier registration processes with the agencies. Our main responsibilities include:

• Sending invoices: We send invoices to the agencies based on the specifications and requirements outlined in each contract.

• Applying payments: We apply payments received from the agencies to the corresponding invoices.

• Collections: We follow up with the agencies regarding any outstanding balances on invoices that have been issued and work to ensure timely payment.

• Processing refunds: We process refunds to the agencies when a project has a credit balance at the end of the project period.

• Supplier registration: We complete and maintain supplier registrations with the agencies to ensure they have our most up-to-date information. This helps ensure that payments are sent to the correct mailing address or deposited into the correct bank account.

If you receive a check related to a Grant, please:

• Send an email to gma-cashmgmt@utep.edu to notify Grant Management Accounting about the payment.

• Deliver all Grant-related checks to:

                   Kelly Hall – 6th Floor

                   Attention: Grant Management Accounting