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ELIGIBILITY

Only works of art and design completed UTEP Department of Art course (Art Ed or Studio) between April 2024 – April 2025 by undergraduate majors or minors are eligible. Selection of work for exhibition and awards will be at the sole discretion of the jurors.

 

HOW TO ENTER

1. Between Monday, March 17 and Friday, April 4, 2025, by 11:45 pm

 
Follow the QR code or visit https://forms.office.com/r/St6twr6DXL to enter your artwork. The final deadline to submit your entries online is
Friday, April 4, 2025 by 11:45 pm MT.
  

Submission Requirements

Each student may submit up to five (5) entries in either Graphic Design or Fine Arts.

Personal Information:

  • Full Name
  • Email Address
  • Phone Number
  • Student ID (800 number)

You must provide the following details for each artwork:

  • Title
  • Medium
  • Dimensions
  • Year of creation
  • Insurance Value
  • DoArt course the work was created in
  • Category (Fine Arts or Graphic Design)
  • Additional Comments (in case you have additional instructions on your piece)
  • A small image of each artwork is required for identification purposes only (low resolution is fine).

Submission Process:

  • Once you submit the form, be sure to check the box to receive a copy of your responses by email. This will allow you to review and edit your submission at any time until April 4. If you need to make changes, simply use the "Edit response" link in your email confirmation.

For any questions, please email us at rubincenter@utep.edu.

2. On Friday, April 25 from 9 am – 2 pm

Pay for your entries - Visit the 3rd floor reception desk of the Rubin Center to pay for your entries and receive an official label for the jurying process.  Payment can be made by cash or credit/debit card.  Each entry costs $4.00.  Unpaid entries will not be considered by the jurors. All entries must have been previously submitted by the April 4 deadline using the online form.  No new entries will be accepted on this date.

Set up your artwork for jurying in the designated areas.  You can check in either with your studio professors or the Rubin Center staff to confirm where your artworks should be displayed.  Be sure that your official label is visible directly adjacent to the work on display.

SPECIAL NOTE FOR GRAPHIC DESIGN STUDENTS

 Logo Designs: Logos can be prepared for jurying by printing and mounting them. If your logo is selected, you may be asked to provide a vector file so it can be printed on vinyl for exhibition.

 Posters: Posters will be mounted in the gallery using magnets or clips. Please consult with your graphic design professors regarding ideal poster dimensions for display. If you are presenting a poster for jurying at a smaller size than its intended exhibition size, be sure to indicate the final desired dimensions on the label.

 Website & Animation Design: Website and animation projects will be displayed on computers in the exhibition space. Please bring a USB drive with your files to the Rubin Center.

 Augmented Reality (AR) Animations: If your design includes an AR animation, specify this in the comments section. When submitting your piece for jurying, include:

  1. The animated GIF file.
  2. A still, non-animated version of your poster as a JPG on a USB drive.
  3. A printed poster that contains a scannable QR code linking to the animated GIF file.
  4. A connection to an Artivive animation that activates when viewed through the Artivive app.

 If you have any additional questions about preparing your posters, stationery, branding projects, or other graphic design entries, please consult your professors or reach out to the Rubin Center staff.

ANNOUNCEMENT OF JUROR'S SELECTIONS AND PICKUP OF ARTWORK THAT WAS NOT SELECTED

The Rubin Center will post a list of selected works at 4 pm on Tuesday, April 29 in the following places:

  • On the Rubin Center Facebook & Instagram.
  • In person on the front doors of the Rubin Center for the Visual Arts.
  • In person on the bulletin board to the left of the Art Department Office FFA 350
  • Emailed to all studio faculty.

***Works that are not selected must be picked up at point of installation by end of day on Wednesday, April 30.

 

DELIVERY OF SELECTED ARTWORK

If your work is selected for the exhibition, you will be required to deliver it to the Rubin Center, with all necessary hardware ready to hang, during the following days and times:

Thursday, May 01 | 10 am - 7 pm

Friday, May 02 | 10 am - 5 pm

If you cannot deliver your work during these times or if you have other issues or questions related to delivery or display, please contact Rubin Center Exhibitions Coordinator Jose Krapp no later than 5 pm on Friday, May 02. You can reach him by email at jekrapp@utep.edu or by phone at 917-664-3846. 

OPENING RECEPTION

 Friday, May 16, 2025 from 5 - 7:30 pm. (Awards announced at 6 pm)

AWARDS 

  • Arlene Smith McKinnon Endowment Purchase Award for Overall Best of Show - $1000
  • Sarah and Tom Lea Purchase Award for Best Life Drawing or Life Painting - $1000
  • Best Ceramic Work - $250.00
  • Best Drawing - $250.00
  • Best New Media/Conceptual - $250
  • Best Piece of Jewelry/Small Scale Metal - $250.00
  • Best Painting - $250.00
  • Best Print - $250.00
  • Best Sculpture - $250.00
  • Best Video/Animation - $250
  • Best Graphic Design $1000.00
  • Second Graphic Design $250.00
  • Third Graphic Design $100.00

PICKUP OF ARTWORK AT EXHIBITION CLOSE

All artwork included in the exhibition must be picked up between July 29 - August 01 between 10 am – 4 pm. We will send a reminder email at that time. If you are unable to pick up your work during that time period, please make arrangements with Rubin Center staff in advance. Works that are not claimed are subject to disposal at the discretion of Rubin Center staff.

QUESTIONS 

Call or e-mail Rubin Center at 915-747-6151 or rubincenter@utep.edu