Inventory Transfers
Starting FY2020-21, all departmental transfers within the College of Liberal Arts will be processed by the Technology Personnel.
Whenever computing equipment is transferred between departments, a "Property Transfer" form must be completed, signed and submitted [electronically] to Inventory to reflect the change of ownership of said equipment.
Transfer into Department
If computing equipment is being transferred from an outside department INTO your department (INTO a 74XXXX Unit Code), the following apply:
Inventory Number | The six-digit tag number (starts with "1") of the item being transferred into your department. |
Description | Field to enter information about the item being transferred. The more complete, the better. |
Transfer From Unit Code | Unit Code number (a six-digit number) of the department "giving you" the item. |
Transfer To Unit Code | Your department's Unit Code (a six-digit number starting with "74"), receiving the item. |
New Location Building | Name of the building where the equipment being received will be located. |
New Location Room | Room number where the equipment being received will be located. |
Transferring Department | Name and signature of an authorized person from the department "giving you" the item. |
Receiving Department | Name and signature of an authorized person from your department, who is receiving the equipment. |
Personnel Transporting Equipment | Name and signature of the person responsible for physically transporting the item. |
Inventory Department | Name and signature of personnel from the UTEP Inventory department. (to be completed once the form has been submitted) |
Transfer out of Department
If computing equipment is being transferred OUT OF your department (from a 74XXXX Unit Code) into another department, the following apply:
Inventory Number | The six-digit tag number (starts with "1") of the item being transferred out of your department. |
Description | Field to enter information about the item being transferred. The more complete, the better. |
Transfer From Unit Code | Your department's Unit Code (a six-digit number starting with "74"). |
Transfer To Unit Code | Unit Code number (a six-digit number) of the department receiving the item from your department. |
New Location Building | Name of the building where the equipment being received will be located. |
New Location Room | Room number where the equipment being received will be located. |
Transferring Department | Name and signature of an authorized person from your department. |
Receiving Department | Name and signature of an authorized person from the department receiving the item from your department. |
Personnel Transporting Equipment | Name and signature of the person responsible for physically transporting the item. |
Inventory Department | Name and signature of personnel from the UTEP Inventory department. (to be completed once the form has been submitted) |