Conflict of Interest
Conflict of Interest (COI) Disclosure Season
COI Season occurs annually from January through March
- Disclosures and No Activity are always reported for activities performed/not performed for the previous calendar year
- Outside Activity should go through a Request/Approval process before submitting a Disclosure
For assistance or questions, please call 747-8841 or email email@example.com
The policy at the University of Texas at El Paso governs the disclosure of individual significant financial interests and the management and reporting of an individual financial conflict of interest in research performed at the University.
While the University encourages interactions between its faculty and business entities, these interactions and relationships can create professional conflicts of interest. The University has policy and procedures to ensure that these potential or actual conflicts of interest are managed.
Outside Activity and Disclosure Portal
- The policy is intended to protect the credibility and reputation of the U.T. System Administration of UTEP and their employees, by providing a framework to address conflicts of interest, conflicts of commitment, and outside activities.
- The policy applies to all UTEP, employees including Executive Officers, Employees involved in Procurement Activities, and employees involved in contract management.
- UTEP employees may not have a direct or indirect interest, including financial and other interests, or engage in a business transaction or professional activity, or incur any obligation of any nature that is in substantial conflict with the proper discharge of the employee's duties to their institution.
- Activities on behalf of outside entities or individuals must not interfere with a UTEP employee's fulfillment of his/her duties and responsibilities to UTEP. Such conflicts of commitment may arise regardless of the location of these activities, the type of outside entity, or the level of compensation.
- Non-Compliance with this policy may subject one to discipline in accordance with applicable procedures up to and including termination of employment.
- Click in the following link in order to read the complete policy: Disclosure of Significant Financial Interest and Management and Reporting of Financial Conflict of Interest in Research Policy
Make a Disclosure
- A Disclosure is for an activity that has occurred (in the past) or is occurring. It is also more comprehensive, covering outside activities and interests such as substantial interest in a business entity or gifts over $ 250 , which may be a conflict of interest.
- a disclosure also covers family members
- any substantial interest in a business entity should be disclosed no later than 30 days after acquiring the interest.
- When in doubt in determining whether an activity or interest should be disclosed, the individual should resolve the doubt in favor of disclosure.
- Disclosures must be made using the Outside Activity Portal and completed and submitted for activity that took place the year prior to Disclosure Season.
- Disclosure Season occurs annually from January through March; however disclosures can be submitted at any time.
- The following is a training document available for the completion of disclosures: Quick Steps Guide.
Athena Fester, MS
Director of Regulatory Assurances
University of Texas at El Paso
Office of Research & Sponsored Projects
Kelly Hall, Room 703