Time Reporting
UTEP official business hours are Monday - Friday 8 a.m. to 5 p.m. Managers may approve adjusted work schedules as needed for business purposes and/or to provide flexible work schedules if there is sufficient staffing to conduct business during official operating hours.
Electronic Timesheet FAQs
Non-Exempt employees
- Timesheets must be submitted and approved on a weekly basis and within 90-days of the timesheet date.
- Access the timesheet in PeopleSoft.
- Hours worked must be reported in quarter hour increments.
- Ex: 8 a.m. to 5:15 p.m. = 8.25 hours with one-hour lunch
- Contact your Department Timekeeper with time reporting questions.
- Note the Payroll Schedule and Holiday Schedule.
- Review the policies and procedures below.
Hourly employees
Hourly employees are paid twice a month for time worked the 1st - 15th and the 16th - 31st. Your timesheets must be submitted and approved in accordance with the Payroll schedule. Timesheets must be submitted and approved in accordance with the Payroll Schedule for timely payment.
Training Resources
Salaried employees
Salaried employees are paid once a month. Planned absences must be requested in advance. Check with your manager for their preferred method of notification (e.g., email, calendar invite, etc.).
Employees are required to record absences via the employee self-service on PeopleSoft, Time and Attendance title, using the appropriate leave type. Visit us at Absence Management for more information. For extended absences, please contact HR Leave Admin for more information
Training Resources
managers
Please ensure timesheets are submitted and approved within 90-days of the timesheet date.
Timekeepers
Timekeepers provide valuable support to their office by helping to ensure compliance with laws and policy. They provide assistance to employees and managers in the areas of time reporting and leave balances.
Timekeepers assist departments by:
- Ensuring timesheets are submitted and approved within 90-days
- Ensuring hourly staff timesheets are submitted and approved in accordance with the Payroll Schedule
- Review timesheets to help ensure compliance with policies
- Training new employees on leave request & time reporting requirements and systems
- Assisting employees and managers with time reporting and leave balance matters
