Appointments: New appointments, appointment change, and re-appointments for faculty, students, staff*
*If applicable, please be sure to request a Criminal Background Check (CBC) from your respective Business Center Specialist via email before submitting the appointment request.
In the email please include the following:
- Full Name, Email, Empl ID (600# or *800#) if applicable, Expected Start Date, Department, Position Title, Job Opening ID if applicable & Cost Center
- Please be aware the cost center/grant must have an A400 or G6140 associated to it.
Authorization for Personal Services (APS) : Authorization to engage and pay for professional services, contracted services, guest lecturers , and other temporary services. May not be used for current employees.
Reclassification of Expenditures : Move an expenditure from one account to another or make a correction within the same account
Reimbursements/Payments : Personal/travel reimbursements or direct vendor payments, uploaded into one file.
Please note all travel related reimbursements will require the following:
- Travel Reimbursement Worksheet
- Must show payment method
- Place in order of Travel Reimbursement Worksheet
- Approved Travel Authorization from PeopleSoft
- Approved Travel Request
- GSA Per Diem Rates
- Flight Itinerary (provided by Anthony Travel)
- E Invoice (provided by Anthony Travel)
- XE Travel Expense Calculator (if applicable)
Student Notices of Award : Student support (stipend) as tuition, scholarships, or participant support.
Please note for Participant Expenses funded from a Grant:
- Student must be set up as a vendor before payment can be issued. Please submit the Supplier Information Form.
Transfer of Funds : Move funds within an account between budget categories (usually grant accounts); or move funds between different accounts (must be of the same type -14, 19, 30)
Useful UTEP Forms & Resources
Each form below can be found under its respective department in the Forms Mine .
*Please send these forms to the Business Center before submitting to any central office on campus
- Accounts Payable Forms
- Mileage Reimbursement Log*
- Student Payee Information Form*
- Supplier Information Form
- Texas Hotel Occupancy Tax Exemption Certificate
- Human Resources Forms
- New Employee Information Sheet
- Payroll Forms
- Casual Labor/ Hourly/ Work Study Time Record*
- Travel Forms
- Office/Misc. Forms
- Purchase Requisition*