New Internal Proposal Deadline Policy
Subject: New Internal Proposal Deadline Policy
Message Sent: 8/17/2010 11:52:21 PM
To: Faculty and Staff
From: Roberto Osegueda, Vice President for Research
One of the most important activities in the Office of Research & Sponsored Projects (ORSP) is the timely and thorough review of proposals prior to submission to the sponsor. It is critical that all proposals being submitted by the University undergo a two-stage review process: 1) to check that the proposal description addresses the specific request and 2) to check adherence to the sponsor's submission guidelines. To adequately address stage one, it is highly recommended that proposals undergo both internal review by the ORSP Proposal Development Team or by senior faculty and staff in the PI's department or college, and external review by experts in the field. In order to provide ORSP with sufficient time to ensure that the proposal adheres to submission guidelines, the following policy has been set.
Effective September 1, 2010, the Principal Investigator must do the following: 1) complete the Intent to Apply form (https://research.utep.edu/noi) at least 10 full working days prior to the submission deadline date, and 2) submit a copy of the complete proposal accompanied by a signed Transmittal Form to the ORSP at least 5 full working days in advance of the sponsor's submission deadline date.
Proposals submitted with fewer than five days lead time will require written approval, which can be sent electronically, from the Dean or Director of your organizational unit to the VP of Research with the assigned Research Administrator copied. Changes to the proposal will be permitted during the five days leading to submission. ORSP cannot guarantee that proposals submitted without adequate lead time will meet the sponsor's requirements and guidelines.
The five-day lead time will allow for compliance review but does not include the time required for full internal and external review of the proposal. As a reminder, ORSP's proposal development team is available to provide full-review services with 10 working days notice.