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Institutional Agreements for Business

 

Step 2. Expand the section > Download the checklist for the agreement type:

For the following list of agreements, you are only required to upload a template along with the form if NOT using a UTEP Standard Template.

Contract Type

Definition

Additional Information

 
Business Agreement of Cooperation (MOU) Establish a general cooperative relationship between the University and a partner organization.

This agreement includes an english/spanish version.

 Business MOU Checklist
Business General Affiliation Agreement Establish a partnership with general terms and conditions between the University and a partner organization. Serves as foundation for future specific program agreements. This agreement includes the international version. Business Affiliation Checklist
Business Non-Disclosure Agreement Confidentiality or Non-disclosure agreement between University and a partner. Business Non-Disclosure Checklist
Third Party Tuition and Fee Agreement Establish a tuition sponsorship program by a third party. Other than Gifts or Scholarships. Third Party Tuition and Fee Checklist

For the following list of agreements, you are only required to upload a template along with the form if NOT using a UTEP Standard Template.

Contract Type

Definition

Additional Information

 
Challenge Agreement Establish the terms and conditions for the use of the University's Challenge Course within its recreational sports facilities. Agreement fully executed by the Office of the Vice President for Student Affairs. Challenge Checklist
Equipment Rental or Lease Agreement Establish the terms and conditions for rental or lease of University's equipment. Equipment Rental Checklist
Facilities Use Agreement

Licensing for the special use of University designated facilities under University of Texas System Board of Regents' Rule Series 80106 by internal or outside groups/individuals.

The designated special use facilities include: Don Haskins Center, EPNGCC (designated areas), Fox Fine Arts Recital Hall, Magoffin Auditorium, Memorial Gym, Sun Bowl Stadium, Union Building, and Wise Family Theatre.

Note: The use of any facility that is not listed above by outside groups/individuals is governed by Regents' Rule 80105 and appropriate approvals must be included in the request.

 Facilities Use Checklist
Filming and Location Agreement Permit to a producer or production company to use the University premises and film for a specific purpose. Filming/Location Checklist
Loan Agreement Loan of art for an exhibition from or at the University's museums/galleries. Loan Checklist

For the following list of agreements, you are only required to upload a template along with the form if NOT using a UTEP Standard Template.

Contract Type

Definition

Additional Information

 
Consulting Agreement Contracting of UTEP faculty as an external consultant for specific services. Consulting Checklist
Entertainment/Show Agreement Establish the terms and conditions for performance or presentation at a University student and community event. Agreement can be executed by the Office of the Vice President for Student Affairs if amount within threshold. Entertainment/Show Checklist
Interagency Agreement Establishes terms and conditions for services provided or received by University from another Texas state agency. Interagency Checklist
Photo Use Agreement Consent provided to the University for the use of digital media and ownership of materials. Photo Use Checklist
Recharge/Service Agreement Establishes terms and conditions for services provided by a University department. Recharge/Service Checklist
Special Events Production Agreement Establishes terms and conditions for the production of entertainment events to be held at a University venue. This agreement pertains to production events held at these venues: Don Haskins Center, Fox Fine Arts Recital Hall, Magoffin Auditorium, Memorial Gym, or Sun Bowl Stadium. Special Events Checklist

For the following list of agreements, you are only required to upload a template along with the form if NOT using a UTEP Standard Template.

Contract Type

Definition

Additional Information

 
Athletic Contest Agreement Establish intercollegiate sports games or matches between the University and a partnering institution/organization. Agreement can be executed by the Athletics Department if amount within threshold. Athletic Contest Checklist
Athletics Coach Employment Agreement Contracting of athletics assistant/associate head/head coach. Includes Assistant Coach (short and long), Associate Head Coach (short and long), and Head Coach (short and long) Coach Employment Checklist
Courtesy Car Agreement Grant by a car dealership of personal use of an automobile by specific Athletics Department personnel. Agreement fully executed by the Athletics Department. Courtesy Car Checklist

For the following list or any other business agreements it is required that a template is uploaded along with the form:

Agreement Checklist

Contract Type
Interlocal Agreement
Software Agreement
Any Other Business Agreements

Step 3. Gather information and approvals:

⇒ USE THE CHECKLIST YOU DOWLOADED ABOVE AS YOUR GUIDE.

⇒ to obtain the outside party inforMation - share this document

⇒ obtain approval from your college/department for the business agreement - use the contrat review cover memo

⇒ OBTAIN APPROVAL FROM VPBA RISK MANAGEMENT FOR CHANGES/WAVERS TO INSURANCE IF APPLICABLE - SEE PROCESS

Final Step. Complete the electronic form:

Please do not open this form unless you have all requirements and approvals ready.

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Additional Resources:

Points of Contact

Video Guide

PDF Quick Guide

New Contract Request steps:

You selected to initiate a Business Agreement.

  • Purpose.
  • Benefit.
  • Goal.

Download the respective checklist and gather information.

  • Third party information. See Form
  • Agreement information per checklist.
  • Internal approvals as applicable.

Fill out the electronic form within link below the table.

  • Include documentation.
  • Include approvals.
  • Upload a template if not using UTEP Standard.