FAQs
Answer:
- Electronic copies are available on PeopleSoft for active employees who have provided consent.
- Paper Copies are mailed out to the last address on file for active employees that did not provide consent and for non-active employees.
- To update your address:
- Active Employees: Please login in to PeopleSoft and click on the Personal Details tile. Click on Mailing Address to update.
- Non-Active Employees would need to reach out to Employment Data Management at EDMQA@utep.edu with your full name and new mailing address to update what is in PeopleSoft.
- To update your address:
How do I consent to receive my W-2 online?
Answer:
If you have already given prior consent to receive your W-2 electronically, NO ACTION is required at this time.
If you have not given consent and wish to receive your W-2 statement electronically you have to provide electronic consent to print your own statement once it becomes available. Please complete the following steps to provide your consent:
- Go to the PeopleSoft Login site.
- In the search box, enter “The University of Texas at El Paso” and click “Continue.”
- Log in with your UTEP email credentials (username and password).
- Under the Employee Self Service section, click on the “Online W-2 Consent” link.
- Follow the instructions on the W-2/W-2c Consent Form page.
- After you complete step 5, you will receive an auto-generated email confirming your consent. A separate email notification will be sent once your W-2/W-2c statement becomes available for you to print.
Note: If you elect not to provide your consent, you will be mailed your W-2/W-2c to your home address specified in PeopleSoft. Your home address can be located under Employee Self Service>Personal Information>Personal Information Summary.
Answer:
- Salaried (monthly) employees are paid on the 1st working day of the month.
- Monthly employees are paid for the previous month
- Hourly employees are paid semi-monthly on the 5th and 15th working day of the month.
- Hourly employees covering the 16th through the end of the previous month are paid on the 5th working day.
- Hourly employees covering the 1st through the 15th are paid on the 15th working day of the current month.
Answer:
University employees should be enrolled in Direct Deposit to receive payment on scheduled pay dates. In a situation where no account information is provided then a manual paper check is printed and available for pick at the Payroll Office.
Where do I sign up for electronic payment?
Answer:
This stands for Old Age Survivor's Insurance. OASDI is also known as Social Security. All employees are subject to withholding for OASDI unless exempt.
How do I read my Earnings Statement?
Answer:
Please go to the “About Your Paycheck/Earnings Statement” for detailed information on reading your earnings statement.
Who can I contact if I have detailed questions on my benefits?
Answer:
Please contact Human Resources at (915) 747-5202
Can the University provide me with a cell phone for business use?
Answer:
No, the University does not provide cell phones for business use, however, a monthly allowance is available at the discretion of the department.
When will I get paid if the 1st of the month falls on a weekend or holiday?
Answer:
Funds will be available on the 1st working day of the month
I haven't received money into my account today and I have direct deposit?
Answer:
Please give your bank until 10:00 am to post the funds to your account
Answer:
- Your appointment was not fully approved
- Your timesheet did not get approved before the payroll deadline
- Please, contact your department to find out more information on your pay.