FAQs

Answer:

Please go to the “Earning Statement Sample” for detailed information on reading your earnings statement.

Answer:

1. Salaried (monthly) employees are paid on the 1st working day of the month.
   1. Monthly employees are paid for the previous month
2. Hourly employees are paid semi-monthly on the 5th and 15th working day of the month.
   1. Hourly employees covering the 16th through the end of the previous month are paid on the 5th working day.
   2. Hourly employees covering the 1st through the 15th are paid on the 15th working day of the current month.

MONTHLY PAYROLL CALENDAR 

SEMI-MONTHLY PAYROLL CALENDAR

Answer:

• Your appointment was not fully approved
• Your timesheet did not get approved before the payroll deadline
• Please, contact your department to find out more information on your pay.

Answer:

Funds will be available on the 1st working day of the month

Answer:

Please give your bank until 10:00 am to post the funds to your account

Answer:

This stands for Old Age Survivor's Insurance. OASDI is also known as Social Security. All employees are subject to withholding for OASDI unless exempt.

Answer:

You can sign up for electronic payment the following way:

HOW TO SET UP DIRECT DEPOSIT

Answer:

University employees should be enrolled in Direct Deposit to receive payment on scheduled pay dates. In a situation where no account information is provided then a manual paper check is printed and available for pick at the Payroll Office.

Answer:

If your payroll check was mailed and has not been received. The earliest date you can request a replacement is 1 week after the applicable payday by emailing payroll@utep.edu.

Answer:

1. Electronic copies are available on PeopleSoft for active employees who have provided consent.
2. Paper copies are mailed out to the address on file for active employees that did not provide consent and for non-active employees.
   1. To update your address:
      1. Active Employees: Please login to PeopleSoft and click on the Personal Details tile. Click on Mailing Address to update.
      2. Non-Active Employees would need to reach out to Employee Information Systems at EIS@utep.edu with your legal first and last name, previous address on file and your new address.

Answer:

If you have already given prior consent to receive your W-2 electronically, NO ACTION is required at this time.

If you have not given consent and wish to receive your W-2 statement electronically you have to provide electronic consent to print your own statement once it becomes available. Please complete the following steps to provide your consent:

1. Go to the PeopleSoft login site.
2. In the search box, enter "The University of Texas at El Paso" and click "Continue."
3. Log in with your UTEP email credentials (username and password).
4. Under the Employee Self Service section, click on the Payroll and Compensation tile.
5. Locate W-2/W-2c Consent on the tab on the left.
6. Follow the instructions on the W-2/W-2c Consent Form page.
7. After you complete step 6, you will receive an auto-generated email confirming your consent. A separate email notification will be sent once your W-2/W-2c statement becomes available for you to print.

Answer:

If you have had a change of address since separating from the University please email Employee Information Systems at EIS@utep.edu and your email should include:

• Your legal first and last name.
• The address previously on file.
• Your new address.

Answer:

The University's standard work week begins at 12:01 a.m. Monday and ends at midnight the following Sunday.

Some employees may be subject to an alternate work schedule, which must be approved by the respective Vice President.

Departments must maintain adequate records of all hours worked, in accordance with the University's Accounting for Work Time Policy (HOOP, Section V, Chapter 13).

Answer:

Overtime is time physically worked that exceeds 40 hours in a workweek. Hours are granted at 1 & 1/2 times the hours worked.

Example: John works Monday through Thursday 8 hours. On Friday, he works 10 hours. This would calculate to 42 hours for the workweek. Two hours would be granted as Overtime for a total of 3 hours Overtime.

2hrs over 40 for the week x 1.5 = 3hrs Overtime

Answer:

State compensatory time is accrued on a "straight" time basis, which means one hour earned for one hour reported not exceeding 40 hours of physical work in a workweek, hours may be combined with hours in a different pay status. Pay status include time worked as well as paid leave such as sick leave, vacation leave, holidays, military leave, compensatory time off, and administrative leave with pay.

Example: Jane works Monday through Wednesday 8 hours per day. On Thursday, she takes a vacation day for 8 hours. On Friday, she works 10 hours. The total time for the week is 42 hours worked.

2 hours will be granted as Straight Comp Time.

Answer:

Please contact Human Resources at (915) 747-5202

Answer:

No, the University does not provide cell phones for business use, however, a monthly allowance is available at the discretion of the department.

 GO TO "WIRELESS COMMUNICATION DEVICE POLICY"