Conference Services
Welcome to Professional and Public Programs' Conference Services! We provide comprehensive support to ensure your conferences are seamless and successful.
We offer a full suite of services to enhance your conference experience:
Guest Support
- Assistance with registration charges, changes, or cancellations.
- General campus and local area information for attendees.
- Printing of essential materials, including:
- Name badges
- Tickets, table tents, folders, badge ribbons, and rosters (cost of supplies included).
Staffing Support
- On-site registration staffing to ensure smooth event operations.
- Standard staffing ratio: 1 staff member per 50 participants.
Online Registration
- Custom registration site creation tailored to your event.
- Secure web registration forms for:
- Participant data collection
- Credit card payments
- Multiple registration channels:
- Web
- Phone
- Automatic electronic email confirmations and invoice statements.
- Interested in online registration? Submit a request via the email provided below to view a sample site or for more details.
Financial Tracking Support
- Management of registration finances.
- Financial reconciliation after registration completion.
- Generation of essential reports:
- Participant rosters
- Event and session reports
- Financial summary reports
Contact Us to Begin Planning
To start organizing your upcoming event or to schedule a venue tour, reach out to our team:
- Manager: Sam Parthiban — gparthiban@utep.edu | (915) 747‑8043
- Senior Coordinator: Marcus McLain — mamclain2@utep.edu | (915) 747‑6283
- General Inquiries: p3admin@utep.edu | (915) 747‑5142
