Employer Guidelines

According to  UT System Regents Rules and Regulations , solicitation of products and services is prohibited on campus. Violation of the UTEP Solicitation Policy may result in the removal/ban of the organization from campus. 

Employers and their representatives must comply with UTEP’s nondiscrimination policy and comply with all federal and Texas State affirmative action and equal employment regulations. Any organization that does not adhere to this policy can be denied use of our services. The University Career Center reserves the right to deny an employer, agency, or recruiter access to our services.

The University Career Center reserves the right to investigate complaints by students about employers or jobs posted through our office. If we determine that a complaint is justified, the University Career Center may choose to deny services to the employer involved. The Director will notify the employer in writing should a situation result in this type of decision.

The University Career Center reserves the right to determine the eligibility of a posting and to delete postings deemed unsuitable for our students. We will not post jobs that appear to discriminate against race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity. All positions requiring a fee for training or participation in a work experience or for any other reason are unacceptable and will not be posted. Any position that does not support the interests of UTEP or its students will not be posted.

Job listings are posted in our online database called Handshake which include part-time, full-time, internship, co-op, and professional listings. Job listings are accessible to currently registered UTEP students and graduates.

Employer Account Review Process

To create a successful Handshake employer account, employers must:

• Complete all required sections.
• Provide as much information as possible to help students research and learn about the organization and opportunity.
• Provide a professional website and matching contact domain email address (e.g., no personal, Gmail, or Yahoo accounts allowed).
• Must be a recognized business and provide a verifiable business address.

Direct-hire employers who keep actual or anticipated bona-fide employment opportunities may post entry-level positions, career-related internships, cooperative education, and part-time and full-time positions. A bona-fide employment opportunity is defined as a career opportunity that is salaried (not 100% commission-based), and does not require the candidate to pay a fee for training, purchase a membership and/or product, or is compensated in a non-monetary form.

Experiential learning opportunities (internships, co-operative education, etc.) must be paid or compensated, if they are not for credit. Non-paid, for-credit, internships must be arranged by the student with his/her academic department.

The University Career Center reserves the right to deny or edit a job listing.

The University Career Center will NOT post a position if:

• The information provided by the employer is insufficient, incomplete, or unverifiable
• The position is posted by a third party (See section on Third Party Employment Services)
• The full-time/part-time jobs or internships do not provide transferable skills related to a degree or field
• The position is non-paid and fails to meet the Department of Labor’s Rules governing unpaid internships ( Learn More  )
• The position is non-paid and offers no experiential learning opportunity for the student
• The position is sponsored by individuals or organizations to set up the student’s own business for the purpose of selling products or services, and/or the recruiting of other individuals to set up their own businesses
• Postings whose application processes ask students to use their social media profiles or release information associated with their social media profiles (e.g. number of friends on Facebook, number of followers on Twitter)
• The position is compensated in the form of straight commission, fees from others under their sponsorship in the organization, and/or a percentage of sales generated by others
• The position involves on-campus solicitation or on-campus sales. Solicitation of any kind is prohibited by The UT Systems Board of Regents Rules . “Solicitation” includes selling, marketing, or promoting outside products or services on the campus
• The organization requires an initial payment or investment, or account balance, or similar fiscal requirements with the organization itself serving as an umbrella or parent corporation. Investments may include, but are not limited to: requirement to attend unpaid orientation or training sessions; direct payment of a fixed fee; payment to attend orientation or training sessions; and/or purchase, rent, or place a deposit on a starter kit, sales kit, samples, or presentation supplies
• Housing is the sole form of compensation offered in exchange for work
• The work assignment interferes with or negatively affects the academic progress of the student, or requires or encourages a student to discontinue his/her academic program of study
• The position is of a nature that is not appropriate for the student body or that has previously not been in compliance with the office’s rules, policies or procedures

Other positions that fall under the service industry, and that are not considered professional, student, or post-graduate employment opportunities (i.e. babysitting, caregiver, nanny, landscaping, bartender, housekeeper, etc.) will be reviewed and considered on a case-by-case basis depending upon the type of position and requirements expected.

The University Career Center does not provide background checks on students and does not set any conditions of qualifications of the candidates. We recommend due diligence in screening and on-boarding new hires.

The University Career Center seeks to provide employers with appropriate and timely services. Accordingly, employers are asked to follow these guidelines:

• Create an employer profile and read/acknowledge the Recruitment Policy Statement.
• Schedule on-campus interviews in Handshake
  * Career Fair Interviews will need to be requested at recruit@utep.edu
• Provide advance notice of at least three weeks for an on-campus recruiting visit.
• Plan on-campus interviews with the following timeframes in mind:
  • Fall: September through November
  • Spring: February through April
  • Employers are discouraged from visiting campus on June-August, Dead Day, Finals week, Spring Break, and Holidays

University facilities and technology are reserved for the use of interviewing UTEP students.

Information tables allow employers to promote the organization’s employment opportunities. And class presentations, preliminary interviews, information session, tabling, drop-in/office hours are coordinated through the University Career Center. All requests must be submitted  at least three weeks in advance.

• No more than two information tables per month/per employer
• Information Tabling will be restricted to designated areas and the assigned table cannot be relocated without prior approval from the Career Center
• No marketing materials should be left behind or distributed around campus
• Information Tabling must not extend beyond twenty (20) feet of the assigned area
• Jobs and internships must be posted in Handshake
• No product(s) will be brought onto the campus to solicit student purchases ( See UTEP Solicitation Policy)
• Set-up and rental fees may apply depending on campus location and needs
• Tabling will not be allowed for employers promoting compensation in the form of straight commission, fees from others under their sponsorship in the organization, and/or a percentage of sales generated by others

Organizations that request on-campus recruitment visits MUST be recruiting for bona-fide employment opportunities. 

Table Cancellation/No Show Policy requires that an organization provide the University Career Center with at least 24 hours advance notice of cancellation. If sufficient time is not given, and the organization is a “no show,” a $30.00 cancellation fee may be assessed to your organization.  The fee must be paid prior to returning to campus for other recruitment events.  No-shows or cancellations count towards the two-visit limit per month. 

The University Career Center can help you develop a pool of candidates for specific positions. The pool is based on general criteria, identified by the employer as job-related, such as major, classification, academic level (Bachelors, Masters, Doctoral), and Grade Point Average (GPA). To ensure fairness to all students of similar qualifications, the University Career Center will not rank or otherwise screen students within the pool. The employer is responsible for further refining the pool provided, according to job-specific criteria.

Resumes are considered educational records subject to FERPA Regulations intended for the sole purpose of the position posted and cannot be released to other parties unless express written consent is given by the students.

In order to provide the greatest exposure to employers visiting campus and to keep UTEP students informed, employers must adhere to the following guidelines, as it pertains to career fairs:

• Employers are welcome to bring literature or other handouts
• An administrative fee (up to $50.00) will be added to the registration fee if the registration fee is not paid within three months of the day of the event
• The University Career Center reserves the right to deny participation to employers
• The University Career Center is not responsible for materials not picked up by carriers after an event, or not delivered to their next destination on time
• Only employers and organizations participating in our career fairs will be eligible to request on campus activities during the week of the designated fairs:
  • Career EXPO
  • Spring Career Fair
  • Internship & Part-Time Job Fair

Cancellation Policy - Submission of the on-line registration acknowledges the organization’s financial obligation for all fees associated with this event.  If payment is not received by the registration deadline, registration for the event is subject to cancellation.  Special arrangements for cancellation and/or changes must be submitted in writing prior to the cancellation date.  Outstanding balances may prevent the organization from future recruitment at this university.

Employers that have outstanding balances owed to the University Career Center will not be allowed to recruit on campus until the outstanding balances are paid in full or arrangements are made for payment. Recruiting on campus includes career fair registration, job posting, on-campus interviews, tabling, information sessions, and other events.

The Career Center reserves the right to deny or revoke services to any organization at any time.

Common reasons for denying or revoking services include, but are not limited to:

• Failure to adhere to office or university policies or any violation of local, state, and/or federal laws
• Misrepresentation or absence of information related to employment or internship positions, services or products offered, etc.
• Complaints by students, alumni, faculty, or staff
• Harassment of students, alumni, faculty, or staff
• Breach of confidential or protected information
• Failure to respond in a timely manner to office requests for information

The University Career Center does not post job listings, refer résumés, allow participation in career fairs, or other on-campus recruitment events to third party employment services.

Definition: Third Party Employment Services (TPES) are agencies, organizations, or individuals recruiting candidates for employment opportunities for clients and receive compensation for placement of the candidate, either from the candidate or the employer.

Two criteria further define third party recruiters: (1) the party listing the vacancy may or may not reveal the name of the employer who has the vacancy, and (2) the party listing the vacancy is not the employer but is acting as an agent for the employer. Inasmuch as a TPES does not release the names of its client employers, and because the University Career Center can neither research TPES nor hold such agencies accountable under the Code of Ethics of the Southwest Association of Colleges and Employers, TPES will not be allowed to recruit at UTEP.

Organizations extending job offers to students from The University of Texas at El Paso (UTEP) are asked to provide students with a  minimum of two weeks to consider and respond to an internship or full-time job offer.  Summer interns who received full-time offers from their internship employer should have until October 1 to accept the offer. 

When making offers to students, we recommend that the offer come in writing (email/letter) and include:

• position title
• salary
• benefits
• location
• bonuses
• anticipated/expected starting date
• any other pertinent information

Organizations are responsible for all representations and offers made to UTEP students by their representatives/recruiters.  The UTEP Career Center expects all employers to refrain from “exploding” bonuses and job offers that require an on-the-spot or very time-constrained response. These practices are not recommended as students might make decisions that are not fully informed and may have unintended results.  Additionally, if a student has already accepted a job offer from another organization or has decided to pursue an advanced degree, we discourage recruiters from knowingly pressuring the student to consider other opportunities.

We encourage employers and students to be familiar with and abide by the widely-accepted National Association of Colleges and Employers (NACE) Guidelines:

NACE Principles for Ethical Professional Practice

NACE Advisory Opinion: Setting Reasonable Deadlines for Job Offers