Submit Academic Agreement Request

Academic Institutional Agreement

This section includes institutional agreements under the delegation of authority of the provost and VICE PRESIDENT FOR ACADEMIC AFFAIRS

Learn more about Delegations of Authority

AGREEMENT TYPES, DEFINITIONS, AND CHECKLISTS

UTEP Standard Agreement: Generated by the system: Expedited review process.

Contract Type	Definition	Additional Information	AGREEMENT Checklist
Academic Agreement of Cooperation (MOU)	Establish a general cooperative relationship between the University and a partner organization.	This agreement includes an English/Spanish version.	Academic MOU Checklist
Academic General Affiliation Agreement	Establish a partnership with general terms and conditions between the University and a partner organization. Serves as foundation for future specific program agreements.	This agreement includes an International partner option.	Academic General Affiliation Checklist
Academic Non-Disclosure Agreement	Confidentiality or Non-disclosure agreement between University and a partner.		Academic NDA Checklist
Amendments to any academic contract type	An executed agreement must be amended and parties will agree to add, remove or change part of the agreement.		Amendment Checklist
Articulation Agreement	Establish a partnership between UTEP and another institution setting foundations for acceptance/transfer of credits.		Articulation Checklist
Educational Experience Affiliation Agreement	Establish a partnership between UTEP and a facility for student practicum. Serve as foundation for future specific program or project agreements.	To verify if an affiliation agreement exists for that facility Click here to review the list of Active EEAAs.	EEAA Checklist
Educational Experience Mentorship Agreement	Establish a partnership between UTEP and a facility for a specific Nursing student to receive educational experience.	This agreement is only for Nursing students.	EE Mentorship Checklist
Educational Experience Program Agreement	Providing students enrolled in a degree program at the University with educational experience utilizing the affiliated facility and resources.	Subordinate to an Educational Experience Affiliation Agreement.	EEPA Checklist
Preceptorship Agreement	Provides a student enrolled in a partnering institution to gain educational experience under University's guidance utilizing the University's facilities and resources.		Preceptorship Checklist
Study Abroad Program Agreement	Establish the terms of cooperative relationship for international study abroad and student exchange programs with foreign institution.	An approved proposal is required. For the approval process go to Office of International Programs and Study Abroad/Away	Study Abroad PA Checklist
Study Away Program Agreement	Establish the terms of cooperative relationship for University students to visit a US partner institution.	An approved proposal is required. For the approval process go to Office of International Programs and Study Abroad/Away	Study Away PA Checklist
Visiting Faculty Agreement	Temporary agreement to hire a professor from partner institution. OR Temporary agreement to send a UTEP professor to teach at a partner institution.	This agreement includes incoming or outgoing versions.	Visiting Faculty Checklist

Non-Standard Agreement: Draft provided by Outside Party: Review process timeline might be affected.

For the following list or any other academic agreements it is required that a template is uploaded along with the form:

Agreement Checklist

Contract Type
Dual/Joint Degree Agreement
Fellowship Agreement
(Master or Individual) Joint Faculty Appointment Agreement
Volunteer Experience Agreement
Any Other Academic Agreements

FOLLOW THESE STEPS TO SUBMIT YOUR REQUEST

1 - APPROVAL REQUIREMENTS

OBTAIN APPROVALS FROM YOUR CHAIN OF COMMAND AS APPROPRIATE

Faculty Led Program Proposal Approved is required for all Study Abroad/Study Away: Click here to submit a proposal for review
If you are unsure if the agreement you are requesting requires approvals, consult with your College/Department Point of Contact: Click here for a full list

2 - DOWNLOAD THE AGREEMENT TYPE CHECKLIST

REVIEW AGREEMENT TYPES AND DEFINITIONS ABOVE

Review definition to match the goal of the agreement.
Agreements might be named differently by each entity. i.e. Confidentiality = Non-Disclosure
Did not find a match? Go to Contracts Information for a full list of institutional agreements and their respective delegations of authority.

3 - APPLICABLE INSURANCE REQUIREMENTS

CHECKLIST WILL INDICATE IF APPLICABLE

Obtain their Certificate of Insurance (COI)

Insufficient Insurance:

Outside Party may purchase insurance through UTEP Insurance
Waivers to insurance must be approved by College/Department Leadership and UTEP Risk Management

4 - GATHER ALL INFORMATION AND DOCUMENTS

USE THE CHECKLIST AS YOUR GUIDE

Outside Party information, points of contact, agreement details, and a brief synopsis.

Supporting Documents:

Approvals as applicable.
For agreements with insurance requirements: Proof of insurance and any approved waivers
For amendments or renewals: Copy of executed agreement if not hosted in DocuSign CLM

5 - PROVIDE NON-STANDARD DRAFT

only required for non-standard agreements

SKIP IF USING UTEP STANDARD AGREEMENT OPTION

In addition to the next step, you must upload a Microsoft Word version of the draft to the Outside Paper Repository

If you cannot reach that SharePoint, email your draft to inst_contract_mgmt@utep.edu