Submit Academic Agreement Request

Academic Institutional Contract

Office of the Provost and Vice President for Academic Affairs

New Contract Request steps:

You selected to initiate an Academic Agreement.

Purpose.
Benefit.
Goal.

Download the respective checklist and gather information.

Third party information. - See Form
Agreement information per checklist.
Internal approvals as applicable.

Fill out the electronic form.

Include documentation.
Include approvals.
Upload a template if not using UTEP Standard.

Step 2. Expand the section to view agreement type and download the checklist:

Academic Partnerships for Student Success in Internships, Practicums, or Clinical Rotations.

For the following list of agreements, you are only required to upload a template along with the form if NOT using a UTEP Standard Template.

Contract Type	Definition	Additional Information	Agreement Checklist
Educational Experience Affiliation Agreement	Establish a partnership between UTEP and a facility for student practicum. Serve as foundation for future specific program or project agreements.	To verify if an affiliation agreement exists for that facility Click here to review the list of Active EEAAs.	EEAA Checklist
Educational Experience Mentorship Agreement	Establish a partnership between UTEP and a facility for a specific Nursing student to receive educational experience.	This agreement is only for Nursing students.	EE Mentorship Checklist
Educational Experience Program Agreement	Providing students enrolled in a degree program at the University with educational experience utilizing the affiliated facility and resources.	Subordinate to an Educational Experience Affiliation Agreement.	EEPA Checklist
Preceptorship Agreement	Provides a student enrolled in a partnering institution to gain educational experience under University's guidance utilizing the University's facilities and resources.		Preceptorship Checklist

Collaborative Academic Affiliations

For the following list of agreements, you are only required to upload a template along with the form if NOT using a UTEP Standard Template.

Contract Type	Definition	Additional Information	Agreement Checklist
Academic Agreement of Cooperation (MOU)	Establish a general cooperative relationship between the University and a partner organization.	This agreement includes an english/spanish version.	Academic MOU Checklist
Academic General Affiliation Agreement	Establish a partnership with general terms and conditions between the University and a partner organization. Serves as foundation for future specific program agreements.	This agreement includes an International partner option.	Academic General Affiliation Checklist
Academic Non-Disclosure Agreement	Confidentiality or Non-disclosure agreement between University and a partner.		Academic NDA Checklist
Articulation Agreement	Establish a partnership between UTEP and another institution setting foundations for acceptance/transfer of credits.		Articulation Checklist
Visiting Faculty Agreement	Temporary agreement to hire a professor from partner institution. OR Temporary agreement to send a UTEP professor to teach at a partner institution.	This agreement includes incoming or outgoing versions.	Visiting Faculty Checklist

Study Abroad or Study Away

For the following list of agreements, typically the Office of International Programs and Study Abroad/Away will review a first draft, you will need to include a MS Word version of that document.

Contract Type	Definition	Additional Information	Agreement Checklist
Study Abroad Program Agreement	Establish the terms of cooperative relationship for international study abroad and student exchange programs with foreign institution.	An approved proposal is required. For the approval process go to Office of International Programs and Study Abroad/Away	Study Abroad PA Checklist
Study Away Program Agreement	Establish the terms of cooperative relationship for University students to visit a US partner institution.	An approved proposal is required. For the approval process go to Office of International Programs and Study Abroad/Away	Study Away PA Checklist

Other Academic Partnerships

For the following list or any other academic agreements it is required that a template is uploaded along with the form:

Agreement Checklist

Contract Type
Dual/Joint Degree Agreement
Fellowship Agreement
Volunteer Experience Agreement
Any Other Academic Agreements

Step 3. Complete the electronic form:

Please do not open this form unless you have all needed information ready.