Types of Contracts
Athletic Coaches Agreements
Individual coach's agreements for individuals hired by the University's Athletics Department are to be prepared in the Office of the VPBA or the Office of the President.
All agreements relating to Physical Plant and Construction projects and/or architect and engineering professional services must be initiated by the Facilities Services Office and approved by the Associate Vice President for Business Affairs. Please refer all construction related agreements to the University Purchasing Department for assistance.
Consultant Agreements must comply with additional review and approval requirements as detailed in UTS145 (Processing of Contracts).
If the services you wish to procure meet the State's definition, please contact the Assistant Director of Purchasing at 747-7195. Consulting agreements should be forwarded to the Purchasing Department for processing.
Many consulting agreements may be processed on the University's Authorization of Personal Services (APS) form. These should be approved by the appropriate Vice President, and then forwarded to the Payroll Office.
Facility Use Agreements
The following facilities have been designated as Special Use Facilities under University of Texas System Board of Regents' Rules Series 80106:
- Sun Bowl Stadium
- Union Building
- Don Haskins Center
- Magoffin Auditorium
- Recital Hall
- Memorial Gym
- EPNGCC (designated areas)
- Wise Family Theatre
Special Use Facilities may be used by any external or internal organization, but are subject to special regulation. External organizations utilizing Special Use Facilities are prohibited from fund raising, solicitation or profit making. Fees for use of facilities by external organizations must be imposed for each facility. Special Use Fees and Facility Use Fees must be approved by the VPBA. Fees may be imposed to recover costs (special equipment rental, etc.). Fees imposed on internal use by UTEP departments should not exceed actual costs.
For assistance in preparing Facility Use Agreements please contact the Office of the VPBA at 747-5113. All prepared Facility Use Agreements should be forwarded to the VPBA for review, approval, and execution.
Hotel Agreements are considered general business contracts and should be forwarded to the Purchasing Department for processing.
Interagency Cooperation Agreements (ICA's)
ICA's are used to facilitate contractual agreements between UTEP and another Texas state agency. For assistance in preparing ICA's or Amendments to ICA's please contact the Office of the VPBA at 747-5113. You may download a version of a pre-approved ICA at
Lease and Rental Agreements
All agreements involving the lease or rental of buildings or land should be forwarded to the VPBA for review, approval, and execution. This is applicable to all lease and rental agreements, whether the University is the lessee or lessor.
Liability, Indemnity, and release Agreements
Contact the Office of the VPBA at 747-5113 for assistance in preparing agreements that include provisions or relate to insurance, liability, indemnification, and waivers or release of claims.
Logo and Trademark Agreements
External parties may not use official logos or trademarks for solicitation, sales, or marketing not previously approved by UT System and UTEP. Any agreement that includes provisions use, display, or reproduction of official University of Texas at El Paso logos or registered trademarks should be forwarded to the Purchasing Office for review, approval, and execution. For assistance in addressing logo or trademarks please contact the Purchasing Office at 747-7195.
All maintenance agreements should be routed through the Purchasing Office. For more information contact the Purchasing Office at 747-7195.
Personnel Agency Agreements
All agreements with external temporary personnel agencies must be reviewed and approved by the Office of the VPBA. The VPBA will coordinate these agreements with the University's Human Resource Office.
Research Grants or Contracts should be routed to the Office of Research and Sponsored Projects (ORSP) for processing. Business Service Agreements that are necessary to complete a non-research component of a research grant or contract will be referred by ORSP to the VPBA's Office.
Software and/or Database Agreements
The University has entered into a campus-wide agreement with Microsoft which allows the purchase of certain software at significant discounts. For more details, contact the University Bookstore at 747-5594. Purchases of all other software not sold at the Bookstore should be routed through the Purchasing Office. For more information, contact the Purchasing Office at 747-7195.
Special Events/Show Agreements
All agreements initiated by the Special Events Office or other departments involving an external third party sponsor or producer should be forwarded to the VPBA for review, approval, and execution.
Third Party Agreements for Tuition and Fees
This type of contract authorizes UTEP's Student Business Services Office to invoice corporations, state or federal agencies, or other third parties for registered student(s) tuition and fees. Please contact the Office of the VPBA at 747-5113 for assistance in preparing this type of agreement.