Abstract Info
Prepare your abstract submission
Things you will need BEFORE you access the online portal:
- Abstract title
- ALL Co-Author names, emails & affiliations.
- Up to 5 keywords/keyword phrases
- Abstract/Artist Statement up to 250 words
- OPTIONAL: Funding source(s); Ask your mentor if your research was supported by a grant, program, foundation etc.
Authors will receive an email upon successful abstract submission and may receive additional emails regarding requested edits and/or acceptance status.
Since the showcase usually consists of two poster sessions, a maximum of two students can present the same poster: one in each session. If this is the case, each undergraduate presenter/co-presenter team must submit ONE abstract for their team. Each PRESENTING TEAM will have each author assigned to a different session, e.g. Presenter in Session A and Co-Presenter in Session B. If a third UG presenter (or more) will present the SAME project/poster; then additional team members must:
- One submission reserves TWO presenter spots; larger teams must create a submission for each presenter/co-presenter pair
- Print a poster for each team/pair will have their own assigned poster board
Author Types: Presenter, Co-Presenter, Co-Author, Faculty Advisor
- Presenter
- The submitting undergraduate author should select this as their author type.
- Co-Presenter
- This is a second undergraduate author who will present the same poster but at a different session.
- Co-Author
- This is any other member of your research group that contributed to “the Work.” This may include grad students, other undergrads and additional internal or external faculty/collaborators.
- External Mentor
- Non-UTEP individual that served as a mentor for your project; if not mentoring should be listed as Co-Author.
- UTEP Faculty Advisor
- You must have AT LEAST one listed and your main faculty advisor/mentor should be listed LAST. Any author, whether from your institution or another with this type should follow after any presenters and/or co-authors.
Author Classifications
To help identify the differences between Co-Authors (non-presenters, collaborators, or faculty advisors) we ask that you classify each author as one of the following based on their institutional affiliation
- UG Student
- MS Student
- DR Student
- Post Doc
- Post Bacc
- HS Student
- HS Teacher
- Faculty
- Staff
- External Collaborator
Please choose the topic area that most closely matches your project. The topic area also determines which judging category you will be placed in.
- Arts & Humanities
- Projects in this category involve disciplines that study human culture and the expression of cultural ideas. Sample majors include sculpture, literature and philosophy.
- Business, Economics, & Finance
- Projects in this category involve disciplines that study explore real-world problems, economic theory, develop strategies and modeling of markets. Sample majors include accounting, marketing and supply chain management.
- Engineering & Applied Sciences
- Projects in this category focus on applying existing scientific knowledge to develop more practical solutions. Sample majors include engineering and health sciences.
- Life & Biomedical Sciences
- These projects involve the scientific study of living organisms and related areas such as bioethics. Sample majors include biology, ecology and neuroscience.
- Mathematical & Computational Sciences
- These projects focus on using computers, networks, software, and algorithms to solve problems. Sample majors include mathematics, computer science and bioinformatics.
- Physical Sciences
- Projects in this category study non-living systems. Sample majors include chemistry, physics, astronomy and geology.
- Social & Behavioral Sciences
- These projects focus on issues within a society and the relationships amongst its members. Sample majors include anthropology, economics, political science and education.
Submitting your Abstract
Once you have gathered and prepared all your abstract information, you will submit via our online form:
You will also receive an email with your submission id and the option to save your submission for later editing. Please include your submission id when communicating with the organizing committee.
The FIRST author should be the main presenter;
The SECOND author should be either a co-presenter OR the UTEP faculty advisor;
A THIRD author should be the UTEP faculty advisor when the second author is a co-presenter.
