Event Guidelines

The following guidelines are designed to help UTEP Departments, Colleges, and Schools request space and plan events

Organizers are also encouraged to visit department websites to obtain the latest information on hosting events in certain venues.

Submit your request and safety plan via e-mail to the respective venue manager listed below. 

Contacts for venues on campus:

• Non-Athletic Outdoor space
  • Romi Dehler
  • Information here: Non-Athletic Outdoor Space Reservations
    

• Union Building or El Paso Natural Gas Conference Center (EPNGCC)
  • Union Services
  • unionscheduling@utep.edu

• Don Haskins Center, Magoffin Auditorium, Sun Bowl Stadium
  • Office of Special Events
  • dhc@utep.edu

• Classrooms
  • Registrar's Office
  • records@utep.edu

Note: All Registered Student Organizations (RSOs) must submit all event requests via MineTracker. Click here for specific guidelines for RSOs. Event requests should be submitted with a minimum of 2 weeks prior to the event date(s). 

Additional resources:

• Don Haskins Center (audio visual equipment for outdoor space)
  • dhc@utep.edu  
    
    
• Facilities Services (tables, chairs, etc. for outdoor space)
  • facilities@utep.edu
    
    
• Parking and Transportation
  • parking@utep.edu 
    
    
• UTEP Police Department
  • police@utep.edu
  • 915-747-5611