Event Guidelines

The following guidelines are designed to help UTEP Departments, Colleges, and Schools request space and plan events. Before planning any event, it is highly recommended that organizers review UTEP’s Return to Campus Guidelines 

Organizers are also encouraged to visit department websites to obtain the latest information on hosting events in certain venues.

Submit your request and safety plan via e-mail to the respective venue manager listed below. 

Contacts for venues on campus:

• Outdoor space
  • Nicole Aguilar
  • selc@utep.edu
    
• Union Building or El Paso Natural Gas Conference Center (EPNGCC)
  • Ofelia Dominguez
  • unionscheduling@utep.edu
    
    

• Don Haskins Center, Magoffin Auditorium, Sun Bowl Stadium
  • Jorge Vazquez
  • dhc@utep.edu
     
• Classrooms
  • Registrar's Office
  • records@utep.edu

Note: All Registered Student Organizations (RSOs) must continue to submit all event requests via MineTracker. Click here for specific guidelines for RSOs. Event requests should be submitted with a minimum of 2 weeks prior to the event date(s). 

Additional resources:

• Don Haskins Center (audio visual equipment for outdoor space)
  • dhc@utep.edu  
    
    
• Facilities Services (tables, chairs, etc. for outdoor space)
  • facilities@utep.edu
    
    
• Parking and Transportation
  • parking@utep.edu 
    
    
• UTEP Police Department
  • police@utep.edu
  • 915-747-5611