Returning Student Organizations

All returning student organizations must re-register at the beginning of the fall semester in order to remain active for the upcoming school year.

The re-registration window for returning student organizations is July 15 – September 30.

Click here to check your organization's status for 2020-2021

The re-registration period helps our team gather updated information including membership information, officer information, and constitution updates. There is no fee associated with re-registering a student organization during this period. However after September 30, a $50 late fee will be charged to any organizations who miss the deadline. If there are any questions on the requirements or steps involved in re-registration, please contact our Student Organization Support team at sos@utep.edu.

The minimum requirements to re-register a student organization are:

• A minimum of six active members who are current UTEP students 
• A minimum of three organization officers (President, Treasurer & Secretary)
• At least one faculty or staff advisor 
• Organization constitution that is up to date and compliant with all required guidelines. 
  • A constitution guideline and checklist is available for your reference,
    • If you would like your constitution reviewed prior to submission, please email it to sos@utep.edu with the subject line "Constitution Review - [RSO Name]." 
  • Download the constitution guidelines
  • Download the sample constitution template

 Preparing for Fall 2020 Re-Registration (20 minutes)

When you have all the information outlined above you will login into MineTracker and complete your RSO Re-Registration directly from your organization's page. 

1. Log in to MineTracker and navigate to your RSO's page. 
2. Click on the "Manage Organization" near the top, right-hand side of the page.
   1. Note: if you do not see this button then you do not have administrator access to re-register your organization. Contact our team for help! 
3. On the new window that opens, click the blue "Re-register this organization" button in the center of the page and complete the online registration!

Need a little help? Here are the many ways you can reach the Student Organization Support (SOS) team:

• Email us any time at sos@utep.edu
• “Stop in” for virtual office hours. No appointment is necessary, though you are welcome to reach out to us to schedule a meeting if these hours do not work for your schedule.
  • ZOOM Meeting ID: 968 9905 2388 (Click here to join)
    • Password is RSO
  • Mondays- 9:30 a.m. - 11:30 a.m.
  • Wednesdays – 1:30 p.m. - 3:30 p.m.
  • Fridays – 2:00 p.m. – 4:00 p.m.

Remember that the SELC is here to be a resource for you. If you have questions on any part of this process, feel free to contact us at sos@utep.edu.