Engineering Edge Center
Welcome to the UTEP Engineering Edge Center.
We are here to provide support for students so that you may reach your academic and professional goals.
UTEP Edge Experiences are promoted in the EEC at all levels within the College of Engineering.
Incoming freshmen and transfer students that have not taken nor enrolled in Calculus 1 (MATH 1411) join Engineering as a Lower Division student. Lower Division students have an assigned academic advisor in the EEC. Check out the list of advisors.
When you take or pass Calculus 1 (MATH 1411) you transition to the department of your major. Once you are part of your major department, you also change advisors. Advisors associated with specific departments can also be found on the list below.
We are here to help you any way we can. If you’re not sure who to contact, want to know about potential opportunities, or more about Edge Experiences please reach out to departmental representatives, advisors or staff in the EEC, or me directly!
Louis Everett, Ph.D., P.E.
Associate Dean for Undergraduate Studies and Academic Affairs
Advising for Spring 2023 Registration
Advising
Due to a university change in the advising process, every student has now been assigned an Academic Advisor who will assist you with course selection, general questions and link you to various resources.
If you are currently an engineering student and want to schedule an appointment with your advisor, go to your Blackboard organizations and click on the icon with your major.
If you experience any problems scheduling an appointment, please reach out to ENGRAdvising@utep.edu. When sending an email, please include the following information:
- Full name
- Student ID
- Current Major
- Phone number you can be reached at
- Describe in detail the issue you are experiencing or ask the question(s) you have
If you still have questions, please come in person: ENGR E-201B or call us at 915-747-5460
Registration Workshops
Learn more about registration, adding and dropping classes, and advising as a whole in this interactive workshop for a chance to win a Starbucks gift card and other UTEP merchandise by participating!
Workshop Dates:
- Monday, March 21 @ 10:30 AM (IN-PERSON)
- Wednesday, March 30 @ 1:30 PM (VIRTUAL)
- Monday, April 4 @ 10 AM (IN-PERSON)
- Tuesday, April 12 @ 3 PM (VIRTUAL)
- Thursday, April 21 @ 10 AM (IN-PERSON)
- Monday, April 25 @ 9 AM (IN-PERSON)
To register for one of these workshops, please CLICK HERE
Forms
- Course Substitution Online Form
- Course Substitution Online Form Instructions for Students (PDF)
- Course Substitution Flow (PDF)
- Deadline: Anytime during a semester, before your registration period starts
- Course Waiver Online Form
- Course Waiver Online Form Instructions for Students (PDF)
- Course Waiver Flow (PDF)
- Deadline: Once registration is open for your classification and prior to late registration
- Petition for Reinstatement Online Form
- Petition for Reinstatement Online Form Instructions for Students (PDF)
- Petition for Reinstatement Flow (PDF)
- Deadline:
- If you are registered for current semester, submit the Petition for Reinstatement form after grades have posted for that semester
- If you are not registered, you may submit the Petition for Reinstatement form, 1 week before your registration period starts for the next semester
Complete the Change of Major Form
- Please note that if you are changing your major within the College of Engineering, your form will be processed within 3 business days
- Student Forms
- General Change
- Registration and Drop
- FERPA
- Other
- Faculty Forms
- Complete Withdrawal Notification
- Course Waiver
- Department Add/Drop
- Faculty Drop/Reinstatement
- GPA Recalculation
- Option 2
- Pass/Fail Request
- Subtitle Request
- UG TA/RA Tuition Waiver
Waiver must be accompanied with copy of appointment in PeoplesSoft and sent to Michael Talamantes mtalaman@utep.edu and Pedro Garza pgarza@utep.edu
- Where do I go to start a form?
Under the Electronic Forms’ tab, click on the name of the form you want to submit.
To open the form, click on the [name of form] Online Form.
A new window will open up. - Who can initiate the form?
All forms can be initiated by you (student) or an advisor - When do I need to submit the form by, is there a deadline to submit the forms?
Yes, as a general guidance, please see the deadlines corresponding to each form- Petition for Reinstatement
- If you are registered for current semester, submit after grades post for that semester
- If you are not registered, you may submit 1 week before your registration period starts for the next semester
- Course Waiver
- Once registration is open for your classification and prior to late registration
- Course Substitution
- Within the semester, before your registration period starts
- Petition for Reinstatement
- How do I submit my form?
Click on the OK button once you have filled out your form.
If you need help filling the form, click on the Online for Instructions for Students - Who do I contact if I have questions about my form?
Please contact your academic advisor (i.e. the person who advises you) or your department for questions about your form’s status - How will I know my form has been approved?
If you initiated the form, you will receive an email with the name of the form as the subject. Open the PDF attached to the email and scroll down to verifies it has been fully approved.
If your advisor initiated the form, please check with them to see if the form has been approved. - How long does it take for a form to be approved?
Your form should be approved within a week. However, you need to monitor your UTEP email in case the form is returned to you since not responding to the email will extend the time required to approve the form. - What do I write as a justification?
The justification will vary depending on the form, but in general it needs to be a clear explanation of why you are asking for the waiver, the substitution or to be reinstated. - What counts as an equivalent course?
Your departmental advisor will determine if a course you took at a different institution is equivalent to an engineering course at UTEP. Please contact your advisor prior to submitting a course substitution. - Who do I contact if I have more questions?
For all other questions, please send an email to engrFORMS@utep.edu
Graduation Information
To graduate, you must be registered in the term in which you want to graduate and submit a graduation packet described here. If you do NOT submit a graduation packet UTEP will NOT award a degree.
If you submit by the Friday before classes begin, we will help ensure you are registered for everything you need. If you miss that deadline, we may not be able to confirm you registered for everything you need. Talk to your advisor and submit your packet quickly in case there is a problem.
If you discover you have not enrolled in everything you need, you will not be able to graduate in the term you want. The last day of late registration is the last day you can enroll without special permission and Census Day is the last day you can enroll even if you get special permission.
Be aware that submission after the official UTEP deadline adds a late fee (https://www.utep.edu/student-affairs/registrar/graduation/graduation-information.html shows the deadline). The College cannot excuse the fee.
- Electronically fill out the application for Bachelor’s degree. Do not print the form; the registrar will only accept typed out pdf forms. Once you fill it out, temporarily save it to your local computer.
- Print to PDF the one-page degree evaluation summary. Verify that this document is for the catalog year of your choice. Discuss the one-page degree evaluation summary with your advisor. Watch a video showing how to get the one-page summary. Save this PDF file to your local computer.
- Check or discuss with your advisor the following necessary conditions. These can be checked using the degree evaluation from B.
- Check your Overall GPA, you cannot graduate unless it is at least 2.0.
- Check your Major GPA, you cannot graduate unless it is at least 2.0.
- Most courses require a minimum of C. Confirm you have met the minimum grade in each course.
- Check the catalog year you intent to use. The catalog selected must be no more than six years prior to the planned date of graduation.
- Confirm Minors. If you are pursuing a minor, ensure the minor is indicated.
- If you WANT to add a minor, contact your advisor immediately because this could affect your eligibility to graduate. This is the last chance to add a minor.
- If you want to DROP the minor, contact your advisor immediately.
- Check your Minor GPA (if you have one), it must be at least 2.0.
- If your degree requires you to declare a Concentration or similar, ensure it is indicated. If not, see your advisor.
- You must also submit a resume as a PDF file. Save the resume to your local computer.
- Participate in the Plans After Graduation Survey. This is a crucial step and could impact the accreditation process.
- Optional: If you intend to participate in the Order of the Engineer ceremony, you must determine your ring size.
After you have collected all these materials (from A to F), combine all the PDF files A, then B, and D into a single PDF file and email it to ENGRAdvising@UTEP.Edu use the subject Graduation Packet. There are several free resources to combine PDF files, one of them is located here.
After your application is checked, you will receive notification via e-mail and instructions on how to pay for the diploma fee. You may pay online, or in person (Academic Services Building). You have until the end of the semester that you graduate to pay. If you miss the deadline listed above, or deadlines imposed by UTEP, you may end up paying extra fees. The College of Engineering does not control penalty fees and cannot waive them so please meet all deadlines to avoid the potential extra fees.
The University provides extra information about the graduation ceremonies so check out this link for more information.
If you submit this graduation packet but do NOT complete all the degree requirements, you will NOT need another complete graduation packet. You will need to fill out a new application for Bachelor’s Degree (Step A). Email that one form to ENGRAdvising@UTEP.Edu and use the subject Graduation Packet, Second Submission.
Letter Of Completion for Undergraduates
The Regents confer degrees and there may be a time delay between when the Dean confirms your Undergraduate completion and when the Bachelor degree is conferred. If you need to provide a letter to an employer or Graduate School indicating you appear to have completed the Bachelor degree requirements, you may request a completion letter. Completion Letters are available one week after the College confirms graduation requirements up to Regent’s action. They are not available AFTER the degree is conferred. You may request the letter for Bachelor degrees at any time using this link, but letters will only be issued a week after your completion is confirmed up to when the Regents act.
K-12 Outreach
College of Engineering offers a variety of K-12 outreach activities focused on STEM Education.
Our Engineering Ambassadors are the connection between our college and local area school and teachers. Our Ambassadors lead programs such as Robotics, Nexus High School Shadowing Program, and ExciTES Summer Institute among others.
There are various additional outreach activities such as summer camps, Flight Sim & STEM, and E-week.
Gabby Gandara
Assistant Dean for Engineering Student Success
GPA Recalculation
- A GPA Recalculation often helps you increase your GPA slightly.
- This ONLY applies to Junior and Senior classes. These classes are numbered 3XXX or 4XXX.
- This does NOT apply to graduate classes or first/second year classes.
- This does NOT apply to classes that use Pass/Fail grades.
- This does NOT remove anything from your transcript.
- This does NOT apply to transfer classes, only for UTEP classes.
- This can NOT be used for classes that are different. For example, if you take Statics in CE and then take it in MECH, the grades cannot be recalculated.
- This form applies if you took a class that requires:
- a C or better to “pass” and you earned an F or D, or
- a D or better to “pass” and you earned an F.
- If you repeat the same class at UTEP, this form, if approved, will:
- Remove the grade from the lowest failure from the GPA calculation, and
- Use the grade from the highest time it was completed.
- For each class you fail and repeat, you can only recalculate the grade ONCE. Please ensure you request it after you earn your best grade.
- To seek a GPA Recalculation follow these steps.
- Download the following form to your local drive.
- Pull up an unofficial transcript from Goldmine to use as reference.
- Fill out the form electronically. Be careful to fill it in correctly. If you make a mistake, the registrar WILL reject your request. Check it twice.
- The term is the term when you took the class, example Spring 2022. Find this on your transcript.
- The CRN is a little more difficult to find. You can get it from Goldmine. This video shows the steps to follow.
- The SUBJ is the letters in front of the class. Example MECH or CS.
- The “COURSE #” is the 4 digit number of the class. Example 3342.
- The GRADE is the grade you earned it the class.
- The “EXCLUDE FROM GPA” is the information for the lowest grade you earned in the class.
- The “INCLUDE IN GPA” is the information for the best grade you earned in the class.
- The “Reason for repeat” is “Failed the class the first time.”
- Your college is Engineering, you know your major.
- BE SURE to sign the form electronically.
- Save the completed form on your computer. Email the completed form to: EngrEdge@UTEP.EDU for faster processing use the subject: GPA Recalculation Form.
- When this is approved, you can confirm it by checking your unofficial transcript. The grade being excluded will have an E designation beside it indicating it was Exempted. This requires approximately a calendar week to occur after approval.
