Formal Recruitment
We are excited that YOU are interested in joining a Panhellenic Sorority!
In the fall, the Panhellenic Council hosts a formal recruitment process to allow potential members to explore their options in joining one of the three sororities in the council. Each of our organizations is a member of the National Panhellenic Conference (NPC) which is a governing organization for 26 national sororities.
Formal recruitment is a mutual selection process that is hosted over a 4-day period. This process allows for potential women to meet all of the chapters within the Panhellenic Council to determine the best organizational fit for them. Each day consists of different rounds where participants will meet each chapter to learn more about them and meet their members.
This year due to the current situation, the Panhellenic Council will be hosting fully virtual recruitment process. Each day within the process will be held via Zoom and potential new members will attend various Zoom meetings throughout the week.
All potential new members (PNMs) must register to participate in recruitment through our online system, called Campus Director.
Register for 2020 Formal Recruitment
Recruitment registration is NOW OPEN! Registration closes on September 16, 2020 at 11:59 PM MST. We highly recommend registering as soon as possible, so we can connect you to a recruitment guide that can help guide you and connect you to our entire recruitment team!
Frequently Asked Questions
Formal recruitment is a mutual selection process held each fall semester that allows for potential female new members and chapters to find the best organizational fit for future members. Through this four-day process, potential new members will virtually visit with the three chapters participating in formal recruitment. The days will consist of Open House, Philanthropy, and Preference round, leading to a mutual decision at the end of the week made with one chapter at the conclusion of the process.
This year, all Recruitment events will be held virtually via Zoom. We ask that all participants have a computer with webcam capabilities and have a WiFi connection. Please make sure Zoom is downloaded on your computer and you have created an account. All Zoom Links will be provided for you.
If you do not have these items, we recommend submitting an application with the Technology Support Center. They are located on the third floor of the Library Rm. 300. You are able to rent a laptop and hotspot for a full semester for all school purposes. You can fill out an application for a laptop and/or hotspot at this link.
Their website is linked below: https://www.utep.edu/technologysupport/TSCenter/TechnologySupportCenter.html
Why go through Panhellenic Formal Recruitment?
The experience women will have going through Formal Recruitment will give them the opportunity to meet new people, network, and grow as an individual. Panhellenic offers a Values-Based Recruitment Experience that focuses on meaningful conversations with potential new members, who will have a positive impact on the Panhellenic community.
What do I need to register for Recruitment and when can I sign up?
Registration for Formal Recruitment will open on July 6, 2020, on Campus Director and close on September 16, 2020, at 11:59 pm. The cost will be $5 to reserve your spot for the Formal Recruitment process. Please be prepared when registering with your most recent GPA (High School, UTEP, or Transfer), high school and/or college extracurricular involvement (if applicable), and Legacy Information (if applicable). You will also be asked a series of open-ended questions for the sororities to review.
What is the Recruitment Schedule?
If it is possible, we recommend taking time off in the evenings and Saturday morning/afternoon to help you attend all sessions. If you have to work, we can make adjustments to help you attend at certain times that will coincide with your schedule.
There are up to 6 different rounds each day, you will need to be available for at least 3 of the 6 in order to meet all 3 sororities.
Email all schedule conflicts to FSL@utep.edu If you cannot attend the sessions on any day please let us know as soon as possible.
Wednesday, September 16, 2020: (Open to all who register) Orientation/Informational Meeting 5 pm-7 pm
Thursday, September 17, 2020: (Open to all who register) Open House Night 4 PM-10 PM
Friday, September 18, 2020: (Invite Only) Philanthropy Night 2 PM-8 PM
Saturday, September 19, 2020: (Invite Only) Preference Day 9 AM-3 PM (1 PM-2 PM Lunch Break)
Sunday, September 20, 2020: (Invite Only) Panhellenic Bid Day 11 AM (Tentative)
What is the GPA for Formal Recruitment?
There is a minimum of 2.5 GPA to go through Formal Recruitment. Please ask the chapters about how they manage academics when meeting with chapters.
What do I need to wear for Recruitment?
Potential New Members are encouraged to dress in clothing that is comfortable for them and expresses their individuality. This year being virtual, the attire will be much more comfortable throughout the week. You will only be seen from the waist up on a computer screen so please feel free to dress comfortably.
Orientation/Informational Virtual Meeting: PNMs are encouraged to wear something casual. Tshirts, blouses, or anything else you are comfortable in is acceptable.
Open House Night: This is UTEP Spirit Night so please wear any UTEP TShirt you have or UTEP colors. We want to see you feeling comfortable and confident!
Philanthropy Night: This night is slightly nicer than the rest. Think something you would wear to a nice brunch. Nice blouses or summer dresses are acceptable for this round. We will only see you from the waist up so whatever you are most comfortable or confident in!
Preference Night: This night will be the most dressed up. Think about something you would wear to a nice dinner for this night (Cocktail Attire). A nice dress or a nice blouse is acceptable for this round. We will only see you from the waist up so wear whatever you feel most comfortable and confident in!
Bid Day: This day will be much more casual. Wear a t-shirt or casual blouse for this day. We will only see you from the waist up so whatever you want to wear that makes you feel comfortable and confident!
I am a Legacy, what does that mean?
Legacies are potential new members who have a Familial relationship with someone in a Sorority. They can be related to an Active or an Alumna member of the organization. The most common relationships would-be mother, grandmother, sister, aunt, etc. This means you have a direct relation to the organization but it does not guarantee membership to the specific sorority. When filling out your Registration, please list if you are a Legacy and to what respective chapter.
How much are the dues for Panhellenic Sororities?
Each chapter has individual dues for their organizations. They all spend their dues differently; most common would be on events, formals, and activewear. As a New Member, dues will be more expensive due to one-time fees to their National Organizations. After the New Member Period, dues will be lowered for the items that will be needed for the semester/year. Each organization has payment plans set up to help its members manage to pay their dues throughout the semester.
This semester, dues for Panhellenic chapters may be reduced due to hosting primarily virtual events. Please note that prices will go up when chapters are able to host in-person events again. A Financial Transparency Form will be provided to all potential new members with reduced fees and regular fees so you are able to make a decision on a sorority you feel you can afford. All of the chapters do provide different payment plans so definitely ask during the recruitment week. If you have additional questions about dues, please ask the chapters when meeting with them or send us an email at utepphc@gmail.com and we can provide some more help.
Bid - An invitation to join a sorority.
Initiated Member - A member of a Sorority who has been through the initiation process of their Sorority
New Member - A member of a Sorority who has started their New Member Process but has not been initiated into the organization.
Potential New Member/PNM - A person who is going through the recruitment process.
Values-Based Recruitment - A process that will focus primarily on meaningful conversations and not on materialistic items or ideals.
Philanthropy - A cause or service initiative that each sorority raises money for.
Rho Gamma- Recruitment Guide - All Potential New Members will be assigned a Rho Gamma to help them throughout the recruitment process.
Email Panhellenic at utepphc@gmail.com for any questions or help you need!
Follow @uteppanhellenic on Instagram for updates about recruitment!
