Coronavirus Guidance for International Students
Please see the guidance below, which is sent out to our F-1 international students. Please note that guidance is updated regularly, and information from previous messages may be outdated.
Please see the link below for Frequently Asked Questions for international students, along with staff and faculty.
View Frequently Asked Questions
May 12, 2022 (Final Reminder: Graduating this Spring or Summer? TAKE ACTION NOW!)
Dear International Students,
IF YOU ARE NOT GRADUATING THIS SPRING/SUMMER 2022 OR YOU HAVE TAKEN ACTION REGARDING YOUR IMMIGRATION STATUS UPON PROGRAM COMPLETION, YOU MAY DISREGARD THIS EMAIL.
If you have questions about the next steps regarding your international student status, you are not alone! CAREFULLY REVIEW THIS ENTIRE EMAIL TO PREVENT STATUS VIOLATIONS OR LOSS OF STATUS.
IMPORTANT: If you exit the United States after May 15 (program completion) AND you have not taken action to maintain your status, you forfeit the remainder of your 60-day grace period and will no longer be in valid F-1 status (THIS INCLUDES BORDER COMMUTERS AS WELL). While you may have a program end date on your I-20 for a future semester, if you will complete your program this May 2022 term, keep in mind your I-20 will be shortened to reflect the correct date.
SPRING (MAY) 2022 GRADUATES
Congratulations on your graduation! Be sure you have taken the necessary actions to avoid status violations:
- If you wish to apply for Optional Practical Training (OPT) to work in the U.S., you are running out of time, and must start the process NOW. Be sure to review our OPT website to learn more about the application process and see up-to-date information about our workshops. The next Virtual OPT workshop will be on Tuesday, May 17!
- If you will start a new academic program at UTEP, you must receive your new I-20 within 60 days after your graduation date. This means you must be admitted, AND complete your I-20 applications, AND allow our office sufficient time to create your new I-20, before the end of your grace period. You will receive an email with instructions on applying for a new I-20 shortly after you are admitted into a new program.
- If you will start a new academic program at another school, complete the “Transfer Out Request” through Sunapsis once you have your admission letter. You must apply with enough time for our office to process your SEVIS transfer no later than 60 days after your graduation date.
- If you will leave the U.S., you have a 60-day grace period from the date you graduated in order to exit the U.S. You cannot re-enter the U.S. once you leave during your grace period.
- If you exit via land, you MUST return your I-94 at the port of exit to have your departure recorded and avoid violations. If you exit via air, no action is required.
- If your I-20 program end date is not currently listed as a date in May 2021, complete the “F-1 Student Exit Form” through Sunapsis to report your graduation. You CANNOT remain in the U.S. longer than 60 days after graduation, even if your I-20 is valid for a longer time.
- If your I-20 program end date is listed as a date in May 2021, no action is needed.
SUMMER (AUGUST) 2022 GRADUATES
Summer enrollment is required since this is your last term. If you will not enroll full-time for the entire term, be sure to submit a “Reduced Course Load Request” through Sunapsis verifying you will graduate and do not need additional courses.
NOTE: Your OPT e-filing window opens next week! Do not wait to take action!
- If you will apply for Optional Practical Training (OPT) to work in the U.S., you should start the process now. Visit our OPT website to learn more and find out how to apply.
- If you will start a new program at UTEP or another U.S. school, or if you will leave the U.S., review the guidance for Spring graduates above so that you are prepared to take the necessary steps at that time.
If you have any questions, email us at oip@utep.edu.
January 26, 2022 (IMPORTANT: January 2022 Border Restriction Updates)
Dear International Students,
The Department of Homeland Security (DHS) has made updates to the restrictions at the U.S.-Mexico and U.S.-Canada land borders that have been in place since March 2020.
Effective Saturday, January 22, 2022, new requirements went into effect for non-U.S. travelers seeking entry to the United States through land borders and ferry terminals. All non-U.S. travelers will be REQUIRED to be fully vaccinated for COVID-19 and be prepared with the following:
- Proof of COVID-19 vaccination, as outlined on the Centers for Disease Control (CDC) website
- Verbal attestation to their reason for travel and COVID-19 vaccination status during a border inspection
*** IMPORTANT: F-1 students are subject to this new requirement. ***
For further information on the amendment of the border restrictions, you may visit the DHS FAQ Webpage.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
Students in valid F-1 status should be admitted into the U.S. if they are FULLY VACCINATED and:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They are approved for Optional Practical Training (OPT) and are coming for work.
If you are NOT vaccinated and are looking to enter the United States, you WILL NOT be allowed entry.
**As you travel to the U.S. you SHOULD plan for longer than normal wait times and long lines at the land border crossings. Be sure to exercise patience!**
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Spring 2022 course schedule, if enrolled; and
- If coming during a time you do not have in-person class, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software, an in-person appointment with a professor, etc.).
- Students coming for an on-campus job should bring:
- The on-campus employment authorization letter from OIP
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Details about virtual walk-in advising and office operating procedures can be found on our FAQ page as well.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
January 26, 2022 (READ CAREFULLY: Spring 2022 Start of Term Reminders)
Hello F-1 International Students!
Welcome to the Spring 2022 semester! Whether you are a new or continuing student, we hope you have had a great start to the term so far.
REVIEW THIS ENTIRE EMAIL THOROUGHLY, AS SOON AS YOU RECEIVE IT!
We are sending this message to help you avoid immigration status violations before they happen, and to help you avoid receiving warning emails from OIP throughout the semester. This email contains information about:
- Enrollment & Exceptions for Spring 2022
- Deadline to Register for Courses
- Under-Enrollment Possibilities
- Concurrent Enrollment
- Not Attending UTEP
- Contacting OIP
ENROLLMENT & EXCEPTIONS FOR SPRING 2022
- Remember: Your immigration status depends on enrolling FULL TIME throughout the ENTIRE semester! Do not drop below full time at any time in the semester before consulting with OIP.
- Undergraduate Students: 12 credits
- Graduate Students: 9 credits
- All Part-Time Border Commuters: 3 in-person credits
- There are temporary exceptions to the online course limit for this Spring 2022 term dependent on several factors. Keep in mind this may not be the case in the next semester so you should begin enrolling primarily in face-to-face courses. Be sure to CAREFULLY review our FAQ page to identify whether you are a Continuing, Transfer, Change of Level, or New/Initial student and the enrollment requirements for you. Despite these exceptions you MUST enroll full-time, unless otherwise authorized.
DEADLINE TO REGISTER FOR COURSES
- February 2, 2022 is Spring Census Day. This is the DEADLINE to register for classes (fees incurred). You are also required to pay your tuition by this date or contact UTEP Student Business Services at sbs@utep.edu or via telephone at (915) 747-5116 to see the possibility of payment arrangements. Failure to make the required payments will result in you being dropped from all courses which will affect your immigration status.
UNDER-ENROLLMENT POSSIBILITIES
- There are limited circumstances where the Department of Homeland Security (DHS) allows us to authorize a Reduced Course Load (RCL) so students can enroll less than full time. This includes students who are in their last semester and do not need to enroll full time to complete their degree. Review the information at our Maintaining Status website to learn about eligibility requirements, and how to apply.
CONCURRENT ENROLLMENT
- If you were authorized to concurrently enroll at another school this semester, email oip@utep.edu with a copy of your official class schedule that includes the institution name, class title, class time frame (start date - end date), meeting times, and number of credits. Remember the majority of your credits MUST be taken at UTEP.
IF YOU WILL NOT ATTEND UTEP
- If you will not attend UTEP this semester and you have not already taken action, you must immediately take action through Sunapsis:
- Submit the 'F-1 Student Exit' e-form if you are ending your program or taking a leave of absence
- Submit the 'OPT Application' e-form if you graduated in December 2021 and want to work in the U.S. no later than Friday, January 28, 2022 (time is running out!!!!)
- Submit the 'Transfer Out Request' e-form if you will start a program at another school
- Submit the 'Report Change in Immigration Status' e-form if you obtained a new immigration status
CONTACTING OIP
- Our office opens at 8:00 am and closes at 5:00 pm every Monday through Friday. If you will be visiting the office, please be mindful of the time you come in. NOTE: We are currently experiencing a reduction in staff. Please expect longer than normal wait times on emails and requests. We appreciate your patience during this transition.
- The best way to communicate with us is via email at oip@utep.edu as it allows us to look at your complete record and provide a comprehensive answer for your specific case. Please allow 1-3 full business days for a response before following up. At the moment, we are receiving a high volume of phone calls, emails, and requests. Sending various emails at once only prevents us from answering in a timely manner and can create confusion.
- We continue to have virtual walk-in advising each week if you would like to speak to an OIP advisor. Details can be found on the second question of our FAQ page.
- New, transfer, and change of level students: If you have not attended an International Student Orientation, you will be required to attend our make-up session in February. Be on the lookout for an email soon to register for this session.
We encourage you to review our website and follow us on Facebook for more information and regular updates. Please don't hesitate to email us at oip@utep.edu with any questions, concerns, or feedback. Thank you for working with us and allowing us to keep you safe and in status. Have a great semester!
December 19, 2021 (IMPORTANT; Read Carefully: Updates, Reminders, and Office Closure)
Dear International Student,
BE SURE TO READ THIS ENTIRE EMAIL CAREFULLY.
This email contains information about the following:
- OIP Staff Reduction
- Winter Break Office Closure
- Traveling Outside of the United States
OIP STAFF REDUCTION
The Office of International Programs (OIP) is experiencing a reduction in staff members at this time. Effective immediately, please expect longer than normal wait times on any requests submitted in Sunapsis and any communications sent to our office via email at oip@utep.edu. We hope to resume normal operations soon and appreciate your patience during this transitional period.
Be sure to submit any requests well in advance to prevent any issues with your F-1 student status. Once your request has been reviewed and processed, you will receive an email notifying you of the approval, denial, or the need for further information.
WINTER BREAK OFFICE CLOSURE
This is a friendly reminder that the Office of International Programs will be closed for Winter Break from Friday, December 24 through Sunday, January 2, 2022. Most UTEP offices will be closed for all or part of this period.
During Winter Break, OIP advisors and services will not be available. Requests submitted while we are closed will be processed in the order they were received upon our return beginning the week of Monday, January 3, 2022.
****If you experience an emergency during Winter Break, please contact the UTEP Police (915-747-5611).
For urgent or time-sensitive situations that are not emergencies, please contact the Dean of Students Office (915-747-5648).
The oip@utep.edu mailbox will be monitored for emergencies only during Winter Break.****
Finally, here are a few reminders and answers to common questions:
- If you need something from OIP before Winter Break (benefit, new I-20, travel signature, advice, etc.), you are running out of time. Do not wait until the last minute. For most requests, it may already be too late for processing before Winter Break.
- If you need a travel signature or new I-20, instructions are listed under the “Other” section in our FAQ page.
- If HR requests an updated work authorization letter from you, submit the 'On Campus Work Authorization' e-form through Sunapsis.
- We have sent out several emails full of important information in the past few weeks. Make sure you have reviewed them. You can find all messages at our Coronavirus Guidance page.
TRAVELING OUTSIDE OF THE UNITED STATES
Do not take any risks! As you prepare to travel abroad during this winter break, make sure you are aware of all requirements to re-enter the United States upon your return.
Since March 2020, restrictions have been in effect at the U.S.-Mexico and U.S.-Canada land borders. On November 8, 2021, these restrictions were amended to permit non-citizen travelers' entry to the United States through a land border for non-essential purposes so long as they presented the following:
- Proof of COVID-19 vaccination, as outlined on the Centers for Disease Control (CDC) website
- Verbal attestation to their reason for travel and COVID-19 vaccination status during a border inspection
Until now, F-1 international students had been exempt from these requirements when crossing for academic/employment purposes related to their F-1 student status. On October 29, 2021, The Department of Homeland Security (DHS) released information indicating, “ALL inbound foreign national travelers crossing U.S. land borders – whether for essential or non-essential reasons – MUST be fully vaccinated for COVID-19 and provide related proof of vaccination beginning January 2022.”
For further information on the border restrictions, you may visit the DHS FAQ Webpage.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They are approved for Optional Practical Training (OPT) and are coming for work.
If you are NOT vaccinated and are looking to enter the United States for non-essential purposes, you WILL NOT be allowed entry.
IMPORTANT: DHS has not released a specific date in January 2022 when proof of COVID-19 vaccination will be REQUIRED for ALL inbound foreign national travelers. However, you should be prepared to present such documentation if you plan to return in January.
**As you travel to the U.S. you SHOULD plan for longer than normal wait times and long lines at the land border crossings. Be sure to exercise patience!**
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- Valid F-1 or F-3 visa, unless eligible for Automatic Visa Revalidation (Not Always Guaranteed)
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Spring 2022 course schedule, if enrolled; and
- If coming during a time you do not have in-person class, or if you are not enrolled for Spring 2022, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software, an in-person appointment with a professor, etc.).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are VACCINATED, are crossing for essential purposes related to your F-1 student status as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny your entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, and you are entering for essential purposes, you may choose to try to enter at a different bridge. While entry is not guaranteed, the few students who have had issues crossing have been successful when trying again elsewhere.
- If you are still having issues, contact OIP IMMEDIATELY. The best way to get in touch with us is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
From all of us at OIP, have a safe, happy, and healthy Winter Break! We appreciate your cooperation in helping us keep you safe and guide you in maintaining your F-1 status!
December 10, 2021 (Spring 2022 Guidance for Continuing Students)
The Department of Homeland Security (DHS) and the Student & Exchange Visitor Program (SEVP) announced the COVID-19 guidance regarding international students issued in 2020 would remain the same for the 21-22 academic year.
PLEASE REVIEW THE INFORMATION BELOW IMMEDIATELY TO ENSURE YOU STAY IN COMPLIANCE WITH YOUR IMMIGRATION STATUS:
- For continuing students, the usual limit to online enrollment DOES NOT apply to the Spring 2022 semester. These students may take more than one online class, including all online classes. This guidance applies to:
- Students currently in F-1 status who are continuing in the same program at UTEP in Spring 2022,
- Students currently in F-1 status (including on OPT) at UTEP who are starting a new program UTEP in Spring 2022, and
- Students currently in F-1 status (including on OPT) at another school with an Active SEVIS record who are starting a new program at UTEP in Spring 2022.
- Students must enroll in and maintain a full course of study at all times:
- Undergraduate Students: 12 credit hours
- Graduate Students: 9 credit hours or a 3 credit hour thesis/dissertation course
- All Part-Time Border Commuters: 3 credit hours in-person
NOTE: Whether you enroll from within or outside the U.S., your SEVIS record will be Active. Therefore, you are bound to the same F-1 regulations and you MUST stay enrolled full time through the entire semester. Keep in mind, while these exceptions will take place for Spring 2022, the preference of the U.S. Department of Homeland Security is that you enroll in primarily in-person courses. Falling below full-time at any time during the semester is a violation of your immigration status and will result in the termination of your SEVIS record.
- Students who have a valid reason to be enrolled less than full time MUST submit a Reduced Course Load (RCL) application before classes begin:
- Students in the last semester of their program
- Graduate students enrolled in a thesis/dissertation course
- Students with a valid, documented illness or medical condition
- Students experiencing certain academic difficulties
- Consult with your academic advisor if you have questions about which classes you should take.
If you have any questions about your immigration status and enrollment for the Spring 2022 term, be sure to email us at oip@utep.edu for guidance.
We thank you for allowing us to keep you safe and assist you in maintaining your F-1 immigration status!
December 13, 2021 (Spring 2022 Guidance for Incoming Students Who Have Completed the I-20 Application Process)
Hello,
BE SURE TO READ THIS ENTIRE EMAIL CAREFULLY.
This email contains information about the following:
- Spring 2022 Enrollment Guidance for Newly Arriving (INITIAL) Students from Abroad
- F-1 Transfer Students with an Active SEVIS Record
- Visa Issuance
- Travel Restrictions & Quarantine; and
- PASE Program for Mexican F-1 Students
You are receiving this message because the Office of International Programs (OIP) has issued you an I-20 for the Spring 2022 semester, or you have completed your I-20 applications and we are pending a SEVIS transfer from another school.
- It is critical that you thoroughly review this entire message as soon as possible; otherwise, your future at UTEP will be negatively impacted.
- If you have decided that you will not attend UTEP this fall, please reply now to inform us, and you may disregard this message.
Under normal times, the Department of Homeland Security (DHS) requires international students to enroll in primarily in-person courses and limits enrollment in online courses. Last year, DHS made temporary adjustments to these regulations because of the COVID-19 pandemic. These adjustments will remain in effect for the Spring 2022 semester.
The guidance in this message varies based on whether you are considered a new/Initial student, or a transfer student. If you are not sure which category you are in, please contact us at oip@utep.edu for guidance.
***NEWLY ARRIVING (INITIAL) STUDENTS FROM ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may NOT enter the U.S. to begin or continue a program that will be 100% online.
- If you want to enroll during Spring 2022 from WITHIN the U.S. consider the following:
- If you have not already received your F-1 visa, stay in close contact with your consulate/embassy. You may be eligible to request an emergency appointment if you are nearing the start of your program. Visit your consulate/embassy website for their specific requirements on emergency appointments.
- Work with your academic advisor to determine if you have the option to enroll in at least one 3-credit in-person or hybrid course. If you have not enrolled in courses, you should do so before attending your visa interview/entering the U.S. if possible.
- Failure to obtain your F-1 visa and enter the U.S. by January 18 puts you at risk of visa denial or denial of entry into the U.S.
- If you want to enroll during Spring 2022 online while you remain OUTSIDE the U.S.
- You will be required to obtain a new I-20 for a future semester, and your current Spring 2022 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
- You will not be eligible to enter the U.S. in F-1 status during the Spring 2022 semester.
- Speak to your academic advisor to verify that you will be permitted to enroll online while outside the U.S., and that your planned courses will be fully online with no in-person requirements.
- Before making this decision, carefully evaluate many factors involved with remote learning. Review our FAQ page for a detailed list of questions to consider.
- If you want to DEFER your admission
- You will be required to obtain a new I-20 for a future semester, and your current Spring 2022 I-20 will be void. Instructions to apply for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- Not all students may be eligible to defer their admission. Check with the Office of Admissions & Recruitment or Graduate School/Academic Department.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses if desired, so long as you maintain full-time enrollment unless otherwise authorized.
Review the FAQ page for more information.
***VISA ISSUANCE***
At this time, many U.S. embassies and consulates continue to have limited operations due to COVID-19. Some consulates have appointment availability, but appointments could be canceled or rescheduled. If the consulate does not list any upcoming appointment availability, contact them directly. You may be eligible to request an emergency appointment if you are nearing the start of your program.
Contact your local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
***TRAVEL RESTRICTIONS & QUARANTINE***
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders have been amended since November 8, 2021. These restrictions had not affected F-1 students until now. “Starting January 2022, all inbound foreign national travelers crossing U.S. land borders – whether for essential or non-essential reasons – MUST be fully vaccinated for COVID-19 and provide related proof of vaccination.”
Please address any questions about COVID-19 at UTEP to COVIDaction@utep.edu.
You can see current information on travel restrictions below:
https://www.dhs.gov/news/2021/10/29/frequently-asked-questions-guidance-travelers-enter-us
https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
***PASE PROGRAM FOR MEXICAN F-1 STUDENTS***
If you are a citizen or permanent resident of Mexico who has been approved for the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status for the Fall 2022 term.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
If you are a student who began their program online from abroad and you have been approved for PASE, you must recertify to continue receiving the benefit each academic year. The recertification period typically begins in April and ends August 1st of each year. You will receive emails with instructions on how to recertify. It is your responsibility to ensure you do these steps to continue with the benefit. If you have been approved for the 21-22 academic year, you will receive the benefit until Summer 2022. You will be required to do the recertification for the 22-23 academic year that begins Fall 2022.
Check your tuition bill early once you enroll for Spring 2022 to ensure the PASE benefit is being applied. If you see any errors, contact oip@utep.edu immediately.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or in the FAQ page, email oip@utep.edu for advising. You may also join virtual walk-in advising to speak to an OIP advisor. Details are listed in the second question of our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it. Thank you for allowing us to keep you safe and in compliance!
December 14, 2021 (Spring 2022 Guidance for Incoming Students Who Have Started the I-20 Application Process)
Hello,
BE SURE TO READ THIS ENTIRE EMAIL CAREFULLY.
This email contains information about the following:
- Spring 2022 Enrollment Guidance for Newly Arriving (INITIAL) Students from Abroad
- F-1 Transfer Students with an Active SEVIS Record
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP) or you have already started your program, and the Office of International Programs (OIP) is waiting for you to complete your immigration applications to obtain your I-20 for the Spring 2022 term.
- All students receiving this message must take action as soon as possible as indicated in the applicable section below.
- If you have decided you will not attend UTEP this Spring, reply now to inform us, and you may disregard this message.
- If you do not need to obtain an F-1 student visa to study in the U.S, reply now to inform us, and you may disregard this message. You can find out more in our Who Can Study? Page.
Under normal times, the Department of Homeland Security (DHS) requires international students to enroll in primarily in-person courses and limits enrollment in online courses. Last year, DHS made temporary adjustments to these regulations because of the COVID-19 pandemic. These adjustments will remain in effect for the Spring 2022 semester.
***If SEVP announces any changes to this guidance, we will inform you by email as soon as possible.***
The guidance in this message varies based on whether you are considered a new/Initial student, or a Transfer student. If you are not sure which category you are in, please contact us at oip@utep.edu for guidance.
***NEWLY ARRIVING (INITIAL) STUDENTS FROM ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may NOT enter the U.S. to begin or continue a program that is 100% online.
- If you want to enroll during Spring 2022 from WITHIN the U.S.
- Because you do not yet have your I-20, it is extremely late to pursue this option. For students from certain countries with long visa appointment wait times, it may be impossible to attend UTEP in person this upcoming Spring 2022 term. If you wish to continue pursuing this option, you must IMMEDIATELY finish applying for an I-20. Follow the steps in our Immigration Application Process page.
-
-
- NOTE: Due to such time constraints, it is highly unlikely you will be able to obtain a visa in time to begin studying in the U.S. this Spring 2022 term. We cannot guarantee the issuance of an F-1 visa even if you have an I-20.
-
-
- Work with your academic advisor to determine if you have the option to enroll in at least one 3-credit in-person or hybrid course. If you have not enrolled in courses, you should do so before attending your visa interview/entering the U.S. if possible.
-
- Keep in mind you are still required to maintain a full course of study while in F-1 student status (Undergraduate: 12 credits; Graduates: 9 credits).
-
- Failure to obtain your F-1 visa and enter the U.S. by January 18 puts you at risk of visa denial or denial of entry into the United States.
- If you want to enroll during Spring 2022 online while you remain OUTSIDE the U.S.
- Reply directly to this message immediately to inform us of your decision.
-
- You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 and F-1 visa to enter the U.S. for a future term.
-
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- If you want to DEFER your admission
- Reply directly to this message immediately to inform us of your decision.
-
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
-
- Not all students may be eligible to defer their admission. Check with the Office of Admissions & Recruitment or Graduate School/Academic Department.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses if desired, so long as you maintain full-time enrollment.
- You must obtain your new I-20 before classes begin on January 18. IMMEDIATELY finish applying. Follow the steps at our Immigration Application Process page.
- Review the FAQ page for more information.
Note: Our office will be closed from December 24 - January 2. We will resume normal operations on January 3.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or in the FAQ page, email oip@utep.edu for advising. You may also join virtual walk-in advising to speak to an OIP advisor. Details are listed in the second question of our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it. Thank you for cooperating with us to assist you in your immigration process!
December 14, 2021 (Spring 2022 Guidance for Incoming Students Who Have Not Started the I-20 Application Process)
Hello,
BE SURE TO READ THIS ENTIRE EMAIL CAREFULLY.
This email contains information about the following:
- Spring 2022 Enrollment Guidance for Newly Arriving (INITIAL) Students from Abroad
- F-1 Transfer Students with an Active SEVIS Record
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP) or you have already started your program, and you have not started your immigration application process with the Office of International Programs (OIP) to obtain your I-20 for the Spring 2022 term.
- All students receiving this message must take action IMMEDIATELY.
- If you have decided you will not attend UTEP this fall, reply now to inform us, and you may disregard this message.
- If you do not need to obtain an F-1 student visa to study in the U.S, reply now to inform us, and you may disregard this message. You can find out more in our Who Can Study? Page.
Under normal times, the Department of Homeland Security (DHS) requires international students to enroll in primarily in-person courses and limits enrollment in online courses. Last year, DHS made temporary adjustments to these regulations because of the COVID-19 pandemic. These adjustments will remain in effect for the Spring 2022 semester.
***If SEVP announces any changes to this guidance, we will inform you by email as soon as possible.***
The guidance in this message varies based on whether you are considered a new/Initial student, or a Transfer student. If you are not sure which category you are in, please contact us at oip@utep.edu for guidance.
***NEWLY ARRIVING (INITIAL) STUDENTS FROM ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may NOT enter the U.S. to begin or continue a program that is 100% online.
- If you want to enroll during Spring 2022 from WITHIN the U.S.
- Because you do not yet have your I-20, it is extremely late to pursue this option. For students from certain countries with long visa appointment wait times, it may be impossible to attend UTEP in person this upcoming Spring 2022 term.
-
-
- NOTE: Due to such time constraints, it is highly unlikely you will be able to secure an F-1 visa in time to begin studying in the U.S. this Spring 2022 term. At this time, it would be in your best interest to look at the possibility of deferring your admission to a future term.
-
-
- If you still wish to continue pursuing this option, you must IMMEDIATELY apply for an I-20. Follow the steps in our Immigration Application Process page.
-
- Work with your academic advisor to determine if you have the option to enroll in at least one 3-credit in-person or hybrid course. If you have not enrolled in courses, you should do so before attending your visa interview/entering the U.S. if possible.
-
- Keep in mind you are still required to maintain a full course of study while in F-1 student status (Undergraduate: 12 credits; Graduates: 9 credits).
-
- Failure to obtain your F-1 visa and enter the U.S. by January 18 puts you at risk of visa denial or denial of entry into the United States.
- If you want to enroll during Spring 2022 online while you remain OUTSIDE the U.S.
- Reply directly to this message immediately to inform us of your decision.
-
- You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 and F-1 visa to enter the U.S. for a future term.
-
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- If you want to DEFER your admission
- Reply directly to this message immediately to inform us of your decision.
-
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
-
- Not all students may be eligible to defer their admission. Check with the Office of Admissions & Recruitment or Graduate School/Academic Department.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses if desired, so long as you maintain full-time enrollment.
- You must obtain your new I-20 before classes begin on January 18. IMMEDIATELY start applying. Follow the steps in our Immigration Application Process page.
- Review the FAQ page for more information.
Note: Our office will be closed from December 24 - January 2. We will resume normal operations on January 3.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or in the FAQ page, email oip@utep.edu for advising. You may also join virtual walk-in advising to speak to an OIP advisor. Details are listed in the second question of our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it. Thank you for cooperating with us to assist you in your immigration process!
November 22, 2021 (IMPORTANT: SEVERAL OIP REMINDERS AND UPDATES)
Dear International Students,
Please review this email THOROUGHLY for information about:
- University closure on Thursday, November 25 and Friday, November 26
- December Graduates
- Employment Options
- Optional survey for international students
UNIVERSITY CLOSURE
Most UTEP offices, including OIP, will be closed (no services available) on Thursday, November 25 and Friday, November 26 in observance of the Thanksgiving Holiday. We will resume normal operations on Monday, November 29. Please allow sufficient time for us to catch up on requests and emails when we return.
If you experience an emergency while the office is closed, please contact the UTEP Police at 915-747-5611.
DECEMBER GRADUATES
Congratulations on your graduation! Be sure you have taken the necessary actions to avoid status violations:
- If you will apply for Optional Practical Training (OPT) to work in the U.S., you must start the process NOW. Visit our OPT website to learn more and find out how to apply. If you have not attended an OPT workshop, be sure to do so immediately. Our next workshop will be held virtually on November 30 from 5:00pm to 6:00pm. You may join HERE.
- If you will start a new academic program at UTEP, you must receive your new I-20 within 60 days after your graduation date. This means you must be admitted, AND complete your I-20 applications, AND allow our office sufficient time to create your new I-20 before the end of your grace period. You will receive an email with instructions on applying for a new I-20 shortl after you are admitted.
- If you will start a new academic program at another school, complete the “Transfer Out Request” through Sunapsis once you have your admission letter. You must apply with enough time for our office to process your SEVIS transfer no later than 60 days after your graduation date.
- If you will leave the U.S., you have a 60-day grace period from the date you graduated in order to exit the U.S. You cannot re-enter the U.S. once you leave during your grace period.
- If your I-20 program end date is not currently listed as a date in December 2021, complete the “F-1 Student Exit Form” through Sunapsis after graduating to report your program completion. You CANNOT remain in the U.S. longer than 60 days after graduation, even if your I-20 is valid for a longer time.
- If your I-20 program end date is listed as a date in December 2021, NO action is needed.
EMPLOYMENT OPTIONS FOR F-1 STUDENTS
While your primary purpose as an F-1 student in the United States is to study, there are certain types of work authorizations that the Department of Homeland Security (DHS) allows. REMEMBER these experiences may be PAID/UNPAID! Always consult with our office via email when you will be engaging in any volunteer, internship, co-op, practicum, etc. to ensure you have proper authorization if needed.
You may visit our F-1 Employment and Social Security website to learn more about:
- Employment options as an F-1 international student
- How to apply for a Social Security Number
- Consequences of unauthorized employment
- Limited information for work visas
Always remember:
- As an F-1 student, your studies must come first. Working in the U.S. is an added, optional benefit that must not interfere with your academic obligations.
- All employment or practical training must be authorized. In some cases, unpaid positions may require authorization.
- Working without authorization is a severe immigration violation that can have extreme consequences.
OPTIONAL SURVEY FOR INTERNATIONAL STUDENTS
We are passing along the message below about a research study regarding international students, in case you are interested in participating.
- This is NOT a UTEP study and not affiliated with UTEP or OIP. We are simply forwarding the request.
- Your participation is voluntary. UTEP/OIP will not be informed if you participate.
- If you have any questions, please contact the individual running the study.
Hello, my name is Adam McGuire and I am an Assistant Professor of Clinical Psychology at the University of Texas at Tyler. We are conducting a research study to better understand the experiences of international students who are studying in the United States.
Participation in this study includes completing an online survey about your experience as an international student, which will take approximately 15 minutes. If you complete this survey, you will be entered into a raffle drawing with a chance to win a $50 Amazon gift card. We are also offering an opportunity to participate in future surveys within the upcoming year. If you are an international student and you are interested in participating in this study, please select the link below to begin the survey. If you have any questions, please email amcguire@uttyler.edu.
https://uttyler.az1.qualtrics.com/jfe/form/SV_3QqTYc6PCJa09Nk
As a reminder, the best way to communicate with us is via email at oip@utep.edu as it allows us sufficient time to review your record and provide comprehensive answers. Please allow sufficient time for a response. Most emails receive a response within 1-2 business days (with the exception of holidays).
As always we are here for you and happy to help! We appreciate your cooperation in helping us keep you safe and guide you in maintaining your F-1 status!
November 5, 2021 (Amended Border Restrictions effective November 8, 2021)
Dear International Students,
The Department of Homeland Security (DHS) has amended the restrictions on the U.S.-Mexico and U.S.-Canada land borders that have been in place since March 2020.
Effective Monday, November 8, 2021, new requirements will go into effect for non-essential travelers entering the United States through land borders. Fully vaccinated non-citizen travelers will be permitted to enter the U.S. through a land border for non-essential purposes so long as they are prepared with the following:
- Proof of COVID-19 vaccination, as outlined on the Centers for Disease Control (CDC) website
- Verbal attestation to their reason for travel and COVID-19 vaccination status during a border inspection
NOTE: At this time, F-1 students are exempt from these requirements when crossing for academic/employment purposes related to their F-1 student status. HOWEVER, “starting January 2022, all inbound foreign national travelers crossing U.S. land borders – whether for essential or non-essential reasons – MUST be fully vaccinated for COVID-19 and provide related proof of vaccination.”
For further information on the amendment of the border restrictions, you may visit the DHS FAQ Webpage.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They are approved for Optional Practical Training (OPT) and are coming for work.
If you are NOT vaccinated and are looking to enter the United States for non-essential purposes, you WILL NOT be allowed entry.
**As you travel to the U.S. you SHOULD plan for longer than normal wait times and long lines at the land border crossings. Be sure to exercise patience!**
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Fall 2021 course schedule, if enrolled; and
- If coming during a time you do not have in-person class, or if you are not enrolled for Fall 2021, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software, an in-person appointment with a professor, etc.).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are UNVACCINATED, are crossing for essential purposes related to your F-1 student status as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny your entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, and you are entering for essential purposes, you may choose to try to enter at a different bridge. While entry is not guaranteed, the few students who have had issues crossing have been successful when trying again elsewhere.
- If you are still having issues, contact OIP IMMEDIATELY. The best way to get in touch with us is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Details about virtual walk-in advising and office operating procedures can be found on our FAQ page as well.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
October 14, 2021 (Border Restrictions in Effect Through October)
Dear International Students,
The Department of Homeland Security (DHS) continues to have travel restrictions in effect at the U.S.-Mexico and U.S.-Canada land borders through Thursday, October 21, 2021.
UPDATE: Following guidance from the Centers for Disease Control and Prevention (CDC) and other health experts, regulations governing border restrictions are in the process of being amended beginning November 2021 for non-essential travelers who are fully vaccinated. A specific effective date has not yet been released. Once we have further information, we will contact you.
These restrictions have been in place since March 2020. F-1 students are exempt from the restrictions when crossing for academic/employment purposes related to their F-1 student status.
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review the guidance below THOROUGHLY.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. COVID-19 is still widespread around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We highly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Fall 2021 course schedule, if enrolled; and
- If coming during a time you do not have in-person class, or if you are not enrolled for Fall 2021, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software, an in-person appointment with a professor, etc.).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny your entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, and you are entering for a legitimate purpose, you may choose to try to enter at a different bridge. While entry is not guaranteed, the few students who have had issues crossing recently have been successful when trying again elsewhere.
- If you are still having issues, contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Details about virtual walk-in advising and office operating procedures can also be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
September 16, 2021 (International Students: Avoid Fraud and Scams!)
Dear International Students,
Do you know how to recognize and avoid scams and fraud? We want to share some information with you on how to recognize and avoid scams and fraud. Remember that EVERYONE is at risk, and we all experience phone calls, emails, and other interactions that are not legitimate.
Unfortunately, malicious individuals and groups can try to take advantage of us in a number of different and innovative ways. They may even use your immigration status or your financial profile to threaten or scare you into providing sensitive information, money, etc.
This week, we were informed that a UTEP international student was victim of a financial scam that began by requesting information about the student’s immigration status. The caller posed as a representative of the U.S. Customs and Border Protection (CBP).
The Department of Homeland Security (DHS) asked us to pass along this information to you:
Fraudulent callers are claiming to be CBP representatives who provide immigration information about the student. Their purpose is to obtain financial information from the student.
If you encounter, or are a victim of this spoof call, you are encouraged to report the incident to the HSI tip line. If you are unsure about the validity of a call from an SEVP, CBP or ICE official, you can contact the Student Exchange and Visitor Program (SEVP) or the Federal Trade Commission (see information below).
Tips and items to remember:
- NEVER divulge personal or financial information to unknown callers.
- A government agency official will NEVER ask stakeholders to provide credit/debit card/gift card numbers, wire transfers, or bank routing numbers, or to make bitcoin deposits for any purpose.
If you have any additional questions regarding this matter, please contact SEVP at 703-603-3400 / 800-892-4829 or the Federal Trade Commission at 877-382-4357; Monday through Friday, from 8 a.m. to 6 p.m. ET, except federal holidays.
SOCIAL SECURITY
Social Security fraud is particularly common, including scammers who call you and threaten to deactivate your Social Security Number unless you provide personal information and/or submit payment.
You can learn more about this at https://www.ssa.gov/antifraudfacts/.
INTERNAL REVENUE SERVICE (IRS)/TAXES
Tax scams are also very common. Someone claiming to be from the IRS may state that you owe money in taxes and will be arrested or deported if you do not pay immediately.
You can learn more about this at https://www.irs.gov/newsroom/tax-scams-consumer-alerts.
OTHER RESOURCES
UTEP's Information Security Office Security Awareness: https://www.utep.edu/information-resources/iso/security-awareness/
USCIS Common Scams: https://www.uscis.gov/scams-fraud-and-misconduct/avoid-scams/common-scams
Study in the States: Tips to Avoid Scams: https://studyinthestates.dhs.gov/2018/08/students-read-these-tips-avoid-scams
Study in the States: Protect Yourself: https://studyinthestates.dhs.gov/2017/05/students-protect-yourself-common-scams
If you have any questions or you experience something suspicious and are not sure what to do, please contact us for guidance at oip@utep.edu.
September 2, 2021 (Read Carefully: Fall Semester Alerts and Reminders)
Good Morning F-1 International Students!
Welcome to the Fall 2021 semester! Whether you are a new or continuing student, we hope you have had a great start to the term so far.
REVIEW THIS ENTIRE EMAIL THOROUGHLY, AS SOON AS YOU RECEIVE IT!
We are sending this message to help you avoid immigration status violations before they happen, and to help you avoid receiving warning emails from OIP throughout the semester.
- Remember: Your immigration status depends on enrolling FULL TIME throughout the ENTIRE semester! Do not drop below full time at any time in the semester before consulting with OIP.
- Undergraduate Students: 12 credits
- Graduate Students: 9 credits
- All Part-Time Border Commuters: 3 in-person credits
- Keep in mind September 8, 2021 is Fall Census Day. This is the DEADLINE to register for classes. You are also required to pay your tuition by this date or contact UTEP Student Business Services at sbs@utep.edu or via telephone at (915) 747-5116 to see the possibility of payment arrangements. Failure to make the required payments will result in you being dropped from all courses which will affect your immigration status.
- There are limited circumstances where the Department of Homeland Security (DHS) allows us to authorize a Reduced Course Load (RCL) so students can enroll less than full time. This includes students who are in their last semester and do not need to enroll full time to complete their degree. Review the information at our Maintaining Status website to learn if you are eligible, and how to apply.
- There are temporary exceptions to the online course limit for this Fall 2021 term. Keep in mind this may not be the case in the next semester so you should begin enrolling primarily in face-to-face courses. Please see the email sent by our office on July 1st, and the information on our FAQ page.
- If you were authorized to concurrently enroll at another school this semester, email oip@utep.edu with a copy of your official class schedule that includes the institution name, class title, class time frame (start date - end date), meeting times, and number of credits.
- If you will not attend UTEP this semester and you have not already taken action, you must immediately take action through Sunapsis:
- Submit the 'F-1 Student Exit' e-form if you are ending your program or taking a leave of absence
- Submit the 'OPT Application' e-form if you graduated in August 2021 and want to work in the U.S. (time is running out!!!!)
- Submit the 'Transfer Out Request' e-form if you will start a program at another school
- Submit the 'Report Change in Immigration Status' e-form if you obtained a new immigration status
- Our office opens at 8:00 am and closes at 5:00 pm every Monday through Friday. If you will be visiting the office, please be mindful of the time you come in. NOTE: In observance of the Labor Day Holiday, our office will be closed on Monday, September 6th. We will resume services on Tuesday, September 7th.
- The best way to communicate with us is via email at oip@utep.edu as it allows us to look at your complete record and provide a comprehensive answer for your specific case. Please allow 1-2 full business days for a response before following up. At the moment, we are receiving a high volume of phone calls, emails, and requests. Sending various emails at once only prevents us from answering in a timely manner and can create confusion.
- We continue to have virtual walk-in advising each week if you would like to speak to an OIP advisor. Details can be found on the second question of our FAQ page. NOTE: Virtual Advising will be canceled on Monday, September 6th.
- New, transfer, and change of level students: If you have not attended an International Student Orientation, be sure to search for the orientation and register through UTEP Campus Edge. Failure to attend an orientation will result on a hold on your OIP account.
We encourage you to review our website and follow us on Facebook for more information and regular updates. Please don't hesitate to email us at oip@utep.edu with any questions, concerns, or feedback.
August 26, 2021 (Border Restrictions Extended Through September)
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Tuesday, September 21, 2021.
These restrictions have been in place since March 2020. F-1 students are exempt from the restrictions when crossing for academic/employment purposes related to their F-1 student status.
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review the guidance below THOROUGHLY.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. COVID-19 is still widespread around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We highly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Fall 2021 course schedule, if enrolled; and
- If coming during a time you do not have in-person class, or if you are not enrolled for Fall 2021, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software, an in-person appointment with a professor, etc.).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, and you are entering for a legitimate purpose, you may choose to try to enter at a different bridge. While entry is not guaranteed, the few students who have had issues crossing recently have been successful when trying again elsewhere.
- If you are still having issues, contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Details about virtual walk-in advising and office operating procedures can also be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
July 26, 2021 (Temporary Change to OIP Office Hours)
[Original message posted July 26, 2021, 3:05PM]
Dear International Students,
Please note that the Office of International Programs (OIP) will be temporarily adjusting our office hours starting this week:
Effective Tuesday, July 27 through Friday, August 20, the OIP office (Union East 203) will be open Monday - Friday, 9:30AM - 5:00PM.
During this time, our office will open daily for in-person services and phone calls starting at 9:30AM, instead of 8:00AM. Please keep this in mind if you are visiting the office or need to call us. We continue to encourage students to email us at oip@utep.edu for assistance.
As a reminder, you can always check www.utep.edu/oipcovidfaq for our current operating procedures and hours.
July 22, 2021 (Border Restrictions Extended Through August)
[Original message posted July 22, 2021, 12:55PM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Saturday, August 21, 2021.
These restrictions have been in place since March 2020. F-1 students are exempt from the restrictions when crossing for academic/employment purposes related to their F-1 student status.
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review the guidance below THOROUGHLY.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. COVID-19 is still widespread around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We highly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Summer 2021 course schedule, if enrolled; and
- If coming during a time you do not have in-person class, or if you are not enrolled for Summer 2021, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software, an in-person appointment with a professor, etc.).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, and you are entering for a legitimate purpose, you may choose to try to enter at a different bridge. While entry is not guaranteed, the few students who have had issues crossing recently have been successful when trying again elsewhere.
- If you are still having issues, contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Details about virtual walk-in advising and office operating procedures can also be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
July 1, 2021 (Fall 2021 Guidance for Continuing F-1 Students)
[Original message posted July 1, 2021, 12:10PM]
Dear International Students,
This email contains information about Fall 2021 enrollment for international students.
If you will not enroll at UTEP during Fall 2021, you may disregard this message. Make sure you have taken the appropriate action to continue/transfer/end your F-1 status. Email oip@utep.edu if you have any questions.
FALL 2021 GUIDANCE
The Department of Homeland Security (DHS) and the Student and Exchange Visitor Program (SEVP) announced that the COVID-19 guidance regarding international students issued in 2020 would remain the same for the Fall 2021 semester.
Please review the below information immediately to ensure you stay in compliance with your immigration status:
- For continuing students, the usual limit to online enrollment DOES NOT apply to the Fall 2021 semester. These students may take more than one online class, including all online classes. This guidance applies to:
- Students currently in F-1 status who are continuing in the same program at UTEP in Fall 2021,
- Students currently in F-1 status (including on OPT) at UTEP who are starting a new program UTEP in Fall 2021, and
- Students currently in F-1 status (including on OPT) at another school with an Active SEVIS record who are starting a new program at UTEP in Fall 2021.
- Students must enroll in and maintain a full course of study at all times:
- Undergraduate Students: 12 credit hours
- Graduate Students: 9 credit hours or a 3 credit hour thesis/dissertation course
- All Part-Time Border Commuters: 3 credit hours
NOTE: Whether you enroll from within or outside the U.S., your SEVIS record will be Active. Therefore, you are bound to the same F-1 regulations and you MUST stay enrolled full time through the entire semester. Falling below full time at any time during the semester is a violation of your immigration status and may result in termination of your SEVIS record.
- Students who have a valid reason to be enrolled less than full time MUST submit a Reduced Course Load (RCL) application before classes begin:
- Students in the last semester of their program
- Graduate students enrolled in a thesis/dissertation course
- Students with a valid, documented illness or medical condition
- Students experiencing certain academic difficulties
- Consult with your academic advisor if you have questions about which classes you should take.
IMPORTANT DETAILS TO CONSIDER
Enrolling While Abroad
If you wish to enroll online from outside the U.S., are you prepared to do so? Review the FAQ page after reviewing this email for a list of things to consider before you make the decision. Remember: even though you are outside the U.S., you are still in F-1 status, and must continue to enroll full time or else you will forfeit your F-1 status and ability to use your F-1 student visa.
Travel & Required Documents
In all cases, we encourage you to continue to avoid unnecessary travel as much as possible. Keep yourself and others safe.
To enter the U.S., bring:
- A valid, unexpired passport,
- An F-1 visa,
- Most recent I-20 with a valid travel signature on page 2,
- A copy of your Fall 2021 schedule, and
- Your UTEP Miner Gold Card (student ID).
Travel Restrictions
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders are in effect through at least July 21, 2021. We cannot predict whether they will be extended past that date. See our recent border restrictions emails at our Coronavirus Guidance page.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
Visas
On June 28, we sent out a detailed email about visas titled “F-1 Visas: Frequently Asked Questions.” If you have any questions about visas, please review that email.
PASE
If you have been approved for PASE, you will continue to receive the benefit whether you are taking courses inside or outside the U.S., as long as you maintain your F-1 immigration status and recertify on time.
If you have not yet recertified for PASE, you must do so immediately. Please check your email for instructions on this process. The recertification deadline is August 1. Failure to recertify will result in your responsibility to pay the higher non-resident tuition amount.
Check your tuition bill early once you enroll for Fall 2021 to ensure the PASE benefit is being applied. If you see any errors, contact oip@utep.edu immediately.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising. You may also join virtual walk-in advising to speak to an OIP advisor. Details are listed at our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
July 1, 2021 (Fall 2021 Guidance for Incoming Students Who Have Completed the I-20 Application Process)
[Original message posted July 1, 2021, 12:10PM]
Hello,
This email contains information about Fall 2021 enrollment for international students.
You are receiving this message because you have been issued an I-20 by the Office of International Programs (OIP) for the Fall 2021 semester, or you have completed your I-20 applications and we are pending a SEVIS transfer from another school.
- It is critical that you thoroughly review this entire message as soon as possible, otherwise your future at UTEP will be negatively impacted.
- If you have decided that you will not attend UTEP this fall, please reply now to inform us, and you may disregard this message.
In normal times, the Department of Homeland Security (DHS) requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. Last year, DHS made temporary adjustments to these regulations because of the COVID-19 pandemic. These adjustments will remain in effect for the Fall 2021 semester.
The guidance in this message varies based on whether you are considered a new/Initial student, or a Transfer student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may NOT enter the U.S. to begin or continue a program that is 100% online.
- If you want to enroll during Fall 2021 from WITHIN the U.S.
- If you have not already received your F-1 visa, stay in close contact with your consulate. You may request an emergency appointment starting July 23, 2021.
- Work with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course. If you are not already enrolled in courses, you should do so before attending your visa interview/entering the U.S. if possible.
- Failure to obtain your F-1 visa and enter the U.S. by August 23 puts you at risk of visa denial or denial of entry into the U.S.
- If you have not already received your F-1 visa, stay in close contact with your consulate. You may request an emergency appointment starting July 23, 2021.
- If you want to enroll during Fall 2021 online while you remain OUTSIDE the U.S.
- You will be required to obtain a new I-20 for a future semester, and your current Fall 2021 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
- You will not be eligible to enter the U.S. in F-1 status during the Fall 2021 semester.
- Speak to your academic advisor to verify that you are permitted to enroll online while outside the U.S., and that your planned courses will be fully online with no in-person requirements.
- Before making this decision, carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- You will be required to obtain a new I-20 for a future semester, and your current Fall 2021 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
- If you want to DEFER your admission
- You will be required to obtain a new I-20 for a future semester, and your current Fall 2021 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- All students may not be eligible to defer their admission.
- You will be required to obtain a new I-20 for a future semester, and your current Fall 2021 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses, if desired.
Review the FAQ page for more information.
VISA ISSUANCE
At this time, many U.S. embassies and consulates have limited operations due to COVID-19. Some consulates have appointment availability, but appointments could be canceled or rescheduled. If the consulate does not list any upcoming appointment availability, contact them directly. You can request an emergency visa appointment starting on July 24, based on the fact that your I-20 program start date is within 30 days.
Contact your local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders are in effect through at least July 21, 2021. We cannot predict whether they will be extended past that date.
Please address any questions about COVID-19 at UTEP to COVIDaction@utep.edu.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who has been approved for the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
If you are a student who began their program online from abroad and you have been approved for PASE, you must recertify for PASE to continue receiving the benefit for the 2021-22 academic year. If you have not already done this, you must do so immediately. Please check your email for instructions on this process. The recertification deadline is August 1. Failure to recertify will result in your responsibility to pay the higher non-resident tuition amount.
Check your tuition bill early once you enroll for Fall 2021 to ensure the PASE benefit is being applied. If you see any errors, contact oip@utep.edu immediately.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising. You may also join virtual walk-in advising to speak to an OIP advisor. Details are listed at our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
July 1, 2021 (Fall 2021 Guidance for Incoming Students Who Have Started the I-20 Application Process)
[Original message posted July 1, 2021, 12:10PM]
Hello,
This email contains information about Fall 2021 enrollment for international students.
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP) or you have already started your program, and the Office of International Programs (OIP) is waiting for you to complete your immigration applications to enroll during Fall 2021.
- All students receiving this message must take action as soon as possible as indicated in the applicable section below.
- If you have decided that you will not attend UTEP this fall, reply now to inform us, and you may disregard this message.
- If you do not need to obtain an F-1 student visa to study in the U.S, reply now to inform us, and you may disregard this message. You can find out more at our Who Can Study? Page.
In normal times, the Department of Homeland Security (DHS) requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. Last year, DHS made temporary adjustments to these regulations because of the COVID-19 pandemic. These adjustments will remain in effect for the Fall 2021 semester.
***If SEVP announces any changes to this guidance, we will inform you by email as soon as possible.***
The guidance in this message varies based on whether you are considered a new/Initial student, or a Transfer student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may NOT enter the U.S. to begin or continue a program that is 100% online.
- If you want to enroll during Fall 2021 from WITHIN the U.S.
- Because you do not yet have your I-20, it is extremely late to pursue this option. For students from certain countries with long visa appointment wait times, it may already be impossible to attend UTEP in person this fall. If you wish to pursue this option, you must IMMEDIATELY start applying. Follow the steps at our Immigration Application Process page.
- Work with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course. If you are not already enrolled in courses, you should do so before attending your visa interview/entering the U.S. if possible.
- Failure to obtain your F-1 visa and enter the U.S. by August 23 puts you at risk of visa denial or denial of entry into the U.S.
- Because you do not yet have your I-20, it is extremely late to pursue this option. For students from certain countries with long visa appointment wait times, it may already be impossible to attend UTEP in person this fall. If you wish to pursue this option, you must IMMEDIATELY start applying. Follow the steps at our Immigration Application Process page.
- If you want to enroll during Fall 2021 online while you remain OUTSIDE the U.S.
- Reply directly to this message immediately to inform us of your decision.
- You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 and F-1 visa to enter the U.S. for a future term.
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- Reply directly to this message immediately to inform us of your decision.
- If you want to DEFER your admission
- Reply directly to this message immediately to inform us of your decision.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- All students may not be eligible to defer their admission.
- Reply directly to this message immediately to inform us of your decision.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses, if desired.
- You must obtain your new I-20 before classes begin on August 23. IMMEDIATELY start applying. Follow the steps at our Immigration Application Process page.
- Review the FAQ page for more information.
VISA ISSUANCE
At this time, many U.S. embassies and consulates have limited operations due to COVID-19. Some consulates have appointment availability, but appointments could be canceled or rescheduled. If the consulate does not list any upcoming appointment availability, contact them directly. You can request an emergency visa appointment starting on July 24, based on the fact that your I-20 program start date is within 30 days.
Contact your local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders are in effect through at least July 21, 2021. We cannot predict whether they will be extended past that date.
Please address any questions about COVID-19 at UTEP to COVIDaction@utep.edu.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who will apply for, or who has already been approved for, the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
If you are a student who began their program online from abroad and you have been approved for PASE, you must recertify for PASE to continue receiving the benefit for the 2021-22 academic year. If you have not already done this, you must do so immediately. Please check your email for instructions on this process. The recertification deadline is August 1. Failure to recertify will result in your responsibility to pay the higher non-resident tuition amount.
Check your tuition bill early once you enroll for Fall 2021 to ensure the PASE benefit is being applied. If you see any errors, contact oip@utep.edu immediately.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising. You may also join virtual walk-in advising to speak to an OIP advisor. Details are listed at our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
July 1, 2021 (Fall 2021 Guidance for Incoming Students Who Have Not Started the I-20 Application Process)
[Original message posted July 1, 2021, 12:10PM]
Hello,
This email contains information about Fall 2021 enrollment for international students.
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP) or you have already started your program, and you have not started your immigration applications with the Office of International Programs (OIP) to enroll during Fall 2021.
- All students receiving this message must take action as soon as possible as indicated in the applicable section below.
- If you have decided that you will not attend UTEP this fall, reply now to inform us, and you may disregard this message.
- If you do not need to obtain an F-1 student visa to study in the U.S, reply now to inform us, and you may disregard this message. You can find out more at our Who Can Study? Page.
In normal times, the Department of Homeland Security (DHS) requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. Last year, DHS made temporary adjustments to these regulations because of the COVID-19 pandemic. These adjustments will remain in effect for the Fall 2021 semester.
The guidance in this message varies based on whether you are considered a new/Initial student, or a Transfer student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may NOT enter the U.S. to begin or continue a program that is 100% online.
- If you want to enroll during Fall 2021 from WITHIN the U.S.
-
- Because you have not yet completed your I-20 applications, it is extremely late to pursue this option. For students from certain countries with long visa appointment wait times, it may already be impossible to attend UTEP in person this fall. If you wish to pursue this option, you must IMMEDIATELY start applying. Follow the steps at our Immigration Application Process page.
- Work with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course. If you are not already enrolled in courses, you should do so before attending your visa interview/entering the U.S. if possible.
- Because you have not yet completed your I-20 applications, it is extremely late to pursue this option. For students from certain countries with long visa appointment wait times, it may already be impossible to attend UTEP in person this fall. If you wish to pursue this option, you must IMMEDIATELY start applying. Follow the steps at our Immigration Application Process page.
-
- Failure to obtain your F-1 visa and enter the U.S. by August 23 puts you at risk of visa denial or denial of entry into the U.S.
- Failure to obtain your F-1 visa and enter the U.S. by August 23 puts you at risk of visa denial or denial of entry into the U.S.
- If you want to enroll during Fall 2021 online while you remain OUTSIDE the U.S.
- Reply directly to this message immediately to inform us of your decision.
- You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 and F-1 visa to enter the U.S. for a future term.
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- Reply directly to this message immediately to inform us of your decision.
- If you want to DEFER your admission
- Reply directly to this message immediately to inform us of your decision.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- All students may not be eligible to defer their admission.
- Reply directly to this message immediately to inform us of your decision.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses, if desired.
- You must obtain your new I-20 before classes begin on August 23. IMMEDIATELY start applying. Follow the steps at our Immigration Application Process page.
- Review the FAQ page for more information.
VISA ISSUANCE
At this time, many U.S. embassies and consulates have limited operations due to COVID-19. Some consulates have appointment availability, but appointments could be canceled or rescheduled. If the consulate does not list any upcoming appointment availability, contact them directly. You can request an emergency visa appointment starting on July 24, based on the fact that your I-20 program start date is within 30 days.
Contact your local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders are in effect through at least July 21, 2021. We cannot predict whether they will be extended past that date.
Please address any questions about COVID-19 at UTEP to COVIDaction@utep.edu.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who will apply for, or who has already been approved for, the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
If you are a student who began their program online from abroad and you have been approved for PASE, you must recertify for PASE to continue receiving the benefit for the 2021-22 academic year. If you have not already done this, you must do so immediately. Please check your email for instructions on this process. The recertification deadline is August 1. Failure to recertify will result in your responsibility to pay the higher non-resident tuition amount.
Check your tuition bill early once you enroll for Fall 2021 to ensure the PASE benefit is being applied. If you see any errors, contact oip@utep.edu immediately.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising. You may also join virtual walk-in advising to speak to an OIP advisor. Details are listed at our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
June 28, 2021 (F-1 Visas: Frequently Asked Questions)
[Original message posted June 28, 2021, 4:55PM]
Dear International Students,
Immigration rules can be confusing, but OIP is here to help! We receive many questions about visas, particularly about what to do if your F-1 visa expires.
Remember, your visa is the colorful document that was affixed into one of the pages in your passport after your interview at the consulate or embassy outside the U.S. Students from Canada and Bermuda will not have an F-1 visa.
We want to address your concerns by answering some common questions now, especially since many students who are studying online outside the U.S. may need to renew their visas before they return.
IMPORTANT NOTE: The questions below are in reference only to F-1/F-3 student visas, and apply to both enrolled students and those participating in OPT/STEM OPT. The questions are answered under the assumption that your I-20 is valid, and that you are otherwise maintaining your F-1 immigration status.
1) If my F-1 visa expires, does it impact my immigration status?
No. While your F-1 visa and your F-1 immigration status are related, they are not dependent on each other. A visa is a travel document—it only represents permission to request entry into the U.S. Your visa does not have any impact on your authorized stay or immigration status. In fact, many students remain in the U.S. for years after their visa expires, because they continue to maintain their immigration status.
2) If my visa is expired and I leave the U.S., do I need to renew it before I re-enter the U.S.?
It depends:
- If you have traveled anywhere other than Canada, Mexico, or the adjacent islands (except Cuba) during your trip, you MUST RENEW your visa before you can return to the U.S. Visit our Applying for a Visa website for more information.
- If you did not travel outside Canada, Mexico, or the adjacent islands (except Cuba) during your trip, and you meet certain other conditions, you are eligible to use an expired visa. Review our Applying for a Visa website for more information. We strongly recommend that all students with an expired visa read our Automatic Visa Revalidation Fact Sheet, and carry a printed copy with them every time they travel.
3) I qualify for Automatic Visa Revalidation. Do I need to apply for something, or make a request in advance, in order to use an expired visa?
No. When you reach the port of entry, you will continue to use your current visa to enter the U.S., even if it is expired. A new/updated visa is not issued unless you renew it.
4) I meet all the other requirements for Automatic Visa Revalidation, but I have been outside the U.S. for more than 30 days because of COVID-19. Can I use my expired visa the next time I enter the U.S.?
This is at the discretion of U.S. Customs and Border Protection (CBP). While one of the listed requirements to use an expired visa is that your absence from the U.S. was less than 30 days, we have had students report that they have successfully used an expired visa to enter the U.S. after an absence of more than 30 days. However, enforcement of this rule is ultimately at the discretion of the CBP officer you encounter. The safest option is to renew your visa before the next time you enter the U.S., but it will be your decision whether to renew your visa, or try to enter with an expired visa.
5) Can I travel by car, train, bus, or plane within the U.S. if my visa is expired?
Yes. Since you are not leaving the U.S., your visa is not required for travel. Be sure to bring your passport, F-1 visa, I-94, and I-20 if you are traveling outside the El Paso area, in case you are questioned about your immigration status by a government official.
Remember that some areas of the country may have COVID quarantine requirements or other restrictions upon entry or re-entry. Be sure to review the information for all areas that you will travel to and through, and recognize that directives can change quickly.
6) Can I renew my visa in the U.S.?
No. Visas can only be renewed at a consulate or embassy outside the U.S.
7) If I am not a Mexican citizen, can I renew my visa in Ciudad Juarez, instead of my home country?
There are certain conditions in which this may be possible. Visit the U.S. Consulate in Mexico website to obtain more information.
NOTE: Even if you meet all conditions, you must exercise extreme caution. There is a risk you could be forced to remain in Mexico for days, weeks, or even months if there are processing delays with your application. If your application is denied, you may not be able to return to the U.S. Furthermore, because of COVID-19, the consulate may or may not be providing this service at the moment. Contact the consulate directly before making applying. We recommend speaking to an OIP advisor before you pursue this option.
8) How do I know if my home country’s consulate/embassy is open and accepting appointments?
The best way to find out is to contact them directly by phone or email. You can generally find some information at their website, but operating procedures are changing frequently due to COVID-19, so it is best to speak to someone at the consulate directly.
9) If my visa is expiring soon, what is the latest date I can use it to return to the U.S.?
If you are not eligible for Automatic Visa Revalidation, you are eligible to use your visa to enter the U.S. up until the day it expires. If your visa will expire within a few weeks of when you will re-enter the U.S., we recommend carrying a printed copy of the Department of State’s What is a U.S. Visa? page, which confirms this fact in the event that you encounter any issues at the port of entry.
Be cautious when you plan your return trip—we recommend re-entering the U.S. at least a few days before your visa expires. If you are traveling in the last days of your visa validity, flight delays or traveling through different time zones could result in your visa expiring by the time you reach the U.S. port of entry.
10) I need to renew my passport, but my F-1 visa is in my current passport. Do I need a new visa, too?
No, as long as your current visa is still valid for use. Once you receive your new passport, you will need to travel with your new passport, and your previous passport that contains your F-1 visa.
11) If I renew my passport and/or visa, how do I report it to OIP?
Please send a copy of the document(s) to us at oip@utep.edu so that we can update your internal record.
We hope the information above helped clarify what can often be a puzzling topic. We recommend that you visit our Applying for a Visa page for more information. If you have any questions, please contact us at oip@utep.edu. We also have virtual walk-in advising weekly-- details can be found at our FAQ page.
June 21, 2021 (Border Restrictions Extended Through July)
[Original message posted June 21, 2021, 8:50AM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Wednesday, July 21, 2021.
These restrictions have been in place since March 2020. F-1 students are exempt from the restrictions when crossing for academic/employment purposes related to their F-1 student status.
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review the guidance below THOROUGHLY.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. COVID-19 is still widespread around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We highly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Summer 2021 course schedule, if enrolled; and
- If coming during a time you do not have in-person class, or if you are not enrolled for Summer 2021, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software, an in-person appointment with a professor, etc.).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, and you are entering for a legitimate purpose, you may choose to try to enter at a different bridge. While entry is not guaranteed, the few students who have had issues crossing recently have been successful when trying again elsewhere.
- If you are still having issues, contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Details about virtual walk-in advising and office operating procedures can also be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
May 28, 2021 (OIP UPDATE: OFFICE AND OPERATING PROCEDURES)
[Original message posted May 28, 2021, 2:15PM]
Dear International Students,
We have several important updates to share with you regarding the Office of International Programs (OIP) office and operating procedures:
1) Like most UTEP offices, OIP will be closed on Monday, May 31 for Memorial Day. Services will not be available on this day. If you experience an emergency while the office is closed, please call the UTEP Police at 915-747-5611 and email oip@utep.edu.
2) Starting on Tuesday, June 1, the OIP office will re-open for in-person services after operating remotely since March 2020. Our physical office in Union East 203 will resume normal business hours of Monday - Friday, 8:00AM - 5:00PM (Mountain Time).
While the office will be open again, we ask that you continue to utilize our virtual services when possible, especially as it will take time to adapt our processes back to in-person service. We highly recommend that you make an appointment in advance if you are coming to the office for anything other than document pick up/travel signatures, to ensure we have staff members available to help you. Contact oip@utep.edu to make an appointment and share what services you are seeking.
3) Once you receive an approval email for a new I-20 or travel signature, you can come in to pick up your I-20 or have it signed any time the office is open. Be sure to bring photo ID.
If you are unable to visit the office, you can find shipping instructions at www.utep.edu/oipcovidfaq.
4) We will continue to hold virtual walk-in advising throughout the summer. Starting next week, the new hours will be Mondays 2PM - 4PM and Thursdays 9AM - 11AM. All times are Mountain Time. Virtual walk-ins will not be held on Monday, May 31 as the office will be closed. You can find the link to access virtual walk-in advising in the second question at www.utep.edu/oipcovidfaq.
5) Per the President's recent announcement, masks are no longer required on campus. OIP staff members may or may not be wearing masks when you visit the office. If you are meeting with a staff member and prefer that he/she wear a mask in your presence, please communicate that to us in advance and we will be happy to accommodate.
Please contact oip@utep.edu if you have any questions. Our operating procedures are listed at www.utep.edu/oipcovidfaq, and posted at www.facebook.com/oipUTEP.
May 20, 2021 (Border Restrictions Extended Through June)
[Original message posted May 20, 2021, 2:05PM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Monday, June 21, 2021.
These restrictions have been in place since March 2020. F-1 students are exempt from the restrictions when crossing for academic/employment purposes related to their F-1 student status.
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review the guidance below THOROUGHLY.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. COVID-19 is still widespread around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We highly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Summer 2021 course schedule, if enrolled; and
- If coming during a time you do not have in-person class, or if you are not enrolled for Summer 2021, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software, an in-person appointment with a professor, etc.).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, and you are entering for a legitimate purpose, you may choose to try to enter at a different bridge. While entry is not guaranteed, the few students who have had issues crossing recently have been successful when trying again elsewhere.
- If you are still having issues, contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Please remember that the OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. Emails to oip@utep.edu are the best way to communicate. Details about virtual walk-in advising and designated I-20 pick up hours can be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
May 11, 2021 (International Students: What's Next?)
[Original message posted May 11, 2021, 3:10PM]
Dear International Students,
If you have questions about the next steps regarding your international student status, you are not alone! Please review the information below to make sure you are staying in compliance with your immigration status.
***Look out for emails later this month regarding OIP operating procedure & office updates. You can find always find current information, including designated I-20 pick up hours and virtual walk-in advising information, at www.utep.edu/oipcovidfaq.***
SPRING (MAY) 2021 GRADUATES
Congratulations on your graduation! Be sure you have taken the necessary actions to avoid status violations:
- If you will apply for Optional Practical Training (OPT) to work in the U.S., you are running out of time, and must start the process NOW. Visit our OPT website to learn more and find out how to apply.
- If you will start a new academic program at UTEP, you must receive your new I-20 within 60 days after your graduation date. This means you must be admitted, AND complete your I-20 applications, AND allow our office sufficient time to create your new I-20, by the end of your grace period. You’ll receive an email with instructions on applying for a new I-20 shortly after you are admitted.
- If you will start a new academic program at another school, complete the “Transfer Out Request” through Sunapsis once you have your admission letter. You must apply with enough time for our office to process your SEVIS transfer no later than 60 days after your graduation date.
- If you will leave the U.S., you have a 60 day grace period from the date you graduated in order to exit the U.S. You cannot re-enter the U.S. once you leave during your grace period.
- If your I-20 program end date is not currently listed as a date in May 2021, complete the “F-1 Student Exit Form” through Sunapsis to report your graduation. You CANNOT remain in the U.S. longer than 60 days after graduation, even if your I-20 is valid for a longer time.
- If your I-20 program end date is listed as a date in May 2021, no action is needed.
SUMMER (AUGUST) 2021 GRADUATES
Summer enrollment is required since this is your last term.
- If you will apply for Optional Practical Training (OPT) to work in the U.S., you should start the process now. Visit our OPT website to learn more and find out how to apply.
- If you will start a new program at UTEP or another U.S. school, or if you will leave the U.S., review the guidance for May graduates above so that you are prepared to take the necessary steps at that time.
ALL OTHER STUDENTS
- If your I-20 expires soon and you will NOT be leaving UTEP after this semester, you MUST take action IMMEDIATELY. Review the instructions from the "Your I-20 Expires Soon - Know Your Options!" email that you have received several times this semester.
- If you will transfer to another school, complete the “Transfer Out Request” through Sunapsis once you have your admission letter.
- If you want to take a leave of absence during the fall, or you do not plan to attend UTEP again after this semester, contact oip@utep.edu immediately for guidance. It is important to reach out well before the start of the next semester, even if you are not sure of your plans yet.
- Make sure you are continuing to thoroughly review all OIP correspondence for up-to-date immigration information. We will share guidance about the coming semester as soon as it is confirmed.
Good luck with finals! Finish strong and stay safe!
April 27, 2021 (Graduating Soon? Apply for OPT!)
[Original message posted April 27, 2021, 9:30AM]
Dear International Students,
Have you thought about what you will do after you complete your degree at UTEP?
Most F-1 students are eligible for Optional Practical Training (OPT) work authorization after graduation. Unlike most international student benefits, OPT is recommended by OIP, then approved by U.S. Citizenship and Immigration Services (USCIS). Because it requires government approval, the process typically takes 3-5 months before you can begin working.
Each semester, students lose out on great job opportunities because they waited too long to apply. Don't let this happen to you! Plan ahead and apply early!
- May 2021 graduates: If you have not already started to apply, you should start immediately! Attend a workshop as soon as possible if you have not already done so.
- August 2021 graduates: Your filing window opens in a few weeks! Attend a virtual workshop as soon as possible so that you are ready to apply in mid-May.
- December 2021 graduates: Your filing window will open in September, but you can attend a virtual workshop this summer or at the beginning of the fall semester so you are prepared to apply. The fall workshop schedule will be posted on our website in the coming months.
Our next virtual OPT workshop is happening this Friday, April 30 at 9:00AM. Registration is not required. You can find a list of all workshops, and more information about OPT, at our OPT website.
As a reminder, the OIP office continues to operate remotely. We cannot accept phone calls, but we are ready to answer any questions sent to oip@utep.edu. Please visit our FAQ page for more information.
April 22, 2021 (Border Restrictions Extended and FAQ for Visitors in Mexico)
[Original message posted April 22, 2021, 10:40AM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Friday, May 21, 2021. These restrictions have been in place since March 2020.
Please read below for:
- Frequently Asked Questions (FAQs) regarding visitors in Mexico entering the U.S. for vaccination, Commencement ceremonies, etc.
- Guidance if you will be crossing the U.S.-Mexico or U.S.-Canada land border
FREQUENTLY ASKED QUESTIONS (FAQs) REGARDING VISITORS IN MEXICO
(NOTE: A variation of this guidance was originally sent by email on March 24, 2021)
While the land border restrictions are in effect, individuals in Mexico with a B-1/B-2 tourist/visitor visa or Border Crossing Card (laser visa) remain RESTRICTED from crossing the land border for ANY purpose, including vaccine appointments, attending Commencement ceremonies, etc. There are no listed exceptions to the restrictions on visitors.
Continue to check your email regularly in case there are any changes or updates to this guidance!
Can UTEP/OIP provide visitors with a letter allowing them to cross?
No. As these are federal restrictions, we do not have the authority to override them.
If I have an F-1 visa, can visitors cross with me?
No. Your immigration status does not have any impact on other individuals, unless they are your F-2 dependent.
Can visitors fly into the U.S. instead of crossing by land?
The border restrictions only apply to land borders, so individuals may be able to fly to the U.S. if their immigration documents are valid and eligible for international air travel. However, they will need to receive a COVID test before boarding, and entries are always subject to CBP consideration.
Are there any exceptions that will allow my household members to cross by land for vaccination or to attend Commencement?
Every entry is at the discretion of CBP. If an individual chooses to attempt to cross, it is done at his/her own risk. While we do not recommend that anyone attempt to cross if they know they are not eligible to do so, it is ultimately up to CBP. For reference, we have had students report that CBP has been quite harsh with individuals trying to cross as visitors since they are restricted from entering.
If someone in my household is approved to be vaccinated but is unable to enter the U.S., can they reschedule their vaccine appointment?
We recommend directing all vaccine questions to covid19vaccination@utep.edu.
GUIDANCE FOR CROSSING THE LAND BORDER
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review the guidance below THOROUGHLY.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. Remember that COVID-19 is still widespread in our area and around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We strongly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Spring 2021 course schedule; and
- If coming during a time you do not have in-person class, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you already graduated and your OPT application is still pending with USCIS, or if you already graduated and your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, turn around and contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Please remember that the OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. Emails to oip@utep.edu are the best way to communicate. Details about virtual walk-in advising & designated I-20 pick up hours can be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
April 15, 2021 (F-1 Student Employment Resources and Visas After Graduation Recording)
[Original message posted April 15, 2021, 10:40AM]
Dear International Students,
We are pleased to share our new F-1 Employment and Social Security website, where you can learn about:
- Employment options as an F-1 international student
- How to apply for a Social Security Number
- Consequences of unauthorized employment
- Limited information for work visas
Always remember:
- As an F-1 student, your studies must come first. Working in the U.S. is an added, optional benefit that must not interfere with your academic obligations.
- All employment or practical training must be authorized. In some cases, unpaid positions may require authorization.
- Working without authorization is a severe immigration violation that can have very extreme consequences.
On March 18, we hosted the "Visas After Graduation" workshop, which was presented by an immigration attorney. You can find the recording at https://vimeo.com/531978596.
As a reminder, the OIP staff continues to work remotely from home. Please email oip@utep.edu if you have any questions. We cannot answer calls to our office line, but you can speak to an OIP advisor during virtual walk-in advising hours weekly. We also have limited, specified hours for in-person I-20 pick up & travel signature issuance. Visit www.utep.edu/oipcovidfaq for details.
April 14, 2021 (Update on Last Month's Sunapsis Outage)
[Original message posted April 14, 2021, 10:35AM]
Dear International Students,
As you know, UTEP's recent network outage resulted in our Sunapsis software being down for most of March. On April 1, we sent out an email that Sunapsis was finally restored.
We recently discovered that when Sunapsis came back online, it was "stuck in time" to the last data back-up that had been completed. Therefore, any requests submitted through Sunapsis on Wednesday, March 3 and Thursday, March 4 are lost, unless they were processed before the network outage.
We have already processed any requests that we had pending in Sunapsis before the outage. If you submitted a request in Sunapsis before the network outage on March 5, and we have not contacted you about in the last two weeks, please re-submit the request.
As a reminder, if you emailed us between March 4 and March 11 while UTEP staff & faculty email was down, the email was likely lost. Please re-send your email if you have not received a response.
If you have any questions about this, please contact us at oip@utep.edu.
April 7, 2021 (Resuming I-20 Pick Up)
[Original message posted April 7, 2021, 8:55AM]
Dear International Students,
We have some updates regarding:
- Resuming in-office I-20 pick up & travel signatures
- How to request an I-20 or travel signature
As usual, the information in this message is subject to change at any time as the COVID-19 situation at UTEP and in the world continues to evolve.
I-20 PICK UP & TRAVEL SIGNATURES
Effective immediately, students may visit the OIP office (Union East 203) on Mondays from 9AM - 1PM, and Thursdays from 1PM - 5PM, to pick up an I-20 or obtain a travel signature.
You MUST thoroughly review and adhere to the following rules before you visit:
- This service is being offered for picking up your I-20 or obtaining a travel signature ONLY. Students should spend less than one minute in the OIP office during their visit. It is not to be used for advising or ''quick questions.''
- Masks must be worn at all times while on the UTEP campus, including in the OIP office, regardless of whether you have already been vaccinated against COVID-19. If you are not wearing an appropriate mask, you will not be permitted in the OIP office.
- Do not come to campus if you are not feeling well or you have been in contact with someone who has COVID-19. Visit https://screening.utep.edu before each time you come to campus.
- If you recently arrived from abroad, contact COVIDaction@utep.edu to determine if you are required to quarantine. Do not come to the OIP office until you are cleared from quarantine.
- Only students picking up an I-20 or having an I-20 signed will be permitted to enter the OIP office. Anyone accompanying a student must wait outside the office.
- Do not come to the office unless you have been notified by email that you have an I-20 waiting, or have been approved for a travel signature.
- Bring your UTEP ID or another photo ID.
- I-20s can only be picked up by the F-1 student to whom it belongs, or their F-2 dependent(s). Do not send a friend or family member to pick up your I-20.
- Do not come to the office for these services outside the times listed above.
- If you are not in the El Paso area, or if you are outside the U.S. and need your new I-20 in order to make your next entry into the U.S., you may not utilize this service. Please arrange shipping for your I-20.
This service is subject to change at any time depending on the COVID-19 situation. Students are encouraged to collect an I-20 or obtain a travel signature as soon as possible in case this service is suspended.
If this service is misused (i.e. students seeking advising, visiting the office for other purposes, or not following all rules above), we will be forced to cancel it immediately and revert back to the shipping-only option for I-20 retrieval.
HOW TO REQUEST AN I-20 OR TRAVEL SIGNATURE
If you are able to visit the OIP office in person during the designated hours above:
- Submit the ''Travel Signature Request'' in Sunapsis if you only need an updated travel signature on page 2 of your I-20. Do not come to the office until you are notified by email that your request has been approved.
- Submit the ''I-20 Replacement Request'' in Sunapsis if your current I-20 is damaged, lost, or you need a new one for another reason. A new travel signature will also be provided. Do not come to the office until you are notified by email that your request has been approved.
If you are NOT able to visit the OIP office in person to pick up your I-20, and will arrange shipping, you should only submit the ''I-20 Replacement Request'' in Sunapsis, whether you need a new travel signature or a new I-20. You will receive an email once your new I-20 has been created and is ready for shipping.
Please note that the OIP office is still generally operating remotely. Do not come to the office outside designated times, or for other purposes.
Continue to contact oip@utep.edu with questions. We cannot answer calls to our office line, but we are able to assist you via email or during virtual walk-in advising. Visit www.utep.edu/oipcovidfaq for further details.
April 1, 2021 (OIP Update: Sunapsis is Back!)
[Original message posted April 1, 2021, 8:50AM]
Dear International Students,
We have great news today: Sunapsis is back! After nearly four weeks of being down due to the network outage, we are happy to have access again.
What this means for you:
- If you submitted a request through the temporary survey, you DO NOT need to submit anything through Sunapsis.
- If your request was already approved, no action is needed.
- If your request is still pending, we will continue to process it using the request you submitted. You will receive an email once we have an update.
- If you submitted a request through Sunapsis that was not processed before the outage on March 5, you DO NOT need to do anything. We will process all pending requests as soon as possible. If you do not hear back from us about your request by Wednesday, April 7, email oip@utep.edu to follow up.
- If you need to submit a request, you can now do so at https://sunapsis.utep.edu.
We are working to quickly process all requests affected by the outage, and we sincerely appreciate your patience as we receive a high volume of requests and emails.
If you have any questions, or if you experience any issues using Sunapsis, please contact us at oip@utep.edu. We also recommend checking our FAQ page for answers to many common questions.
March 30, 2021 (F-1 Student Enrollment Reminders)
[Original message posted March 30, 2021, 2:15PM]
Dear International Students,
As the April 1st course drop/withdrawal deadline draws near, think twice before you drop!! Remember:
Your immigration status depends on enrolling FULL TIME throughout the ENTIRE semester!
Dropping below full-time enrollment without prior approval from OIP is an immigration status violation. Full-time enrollment minimums are:
-
- Undergraduate Students: 12 credits
- Graduate Students: 9 credits (or 3-credit thesis/dissertation class)
- All Part-Time Border Commuters: 3 credits
There are limited circumstances where the Department of Homeland Security (DHS) allows OIP to authorize a Reduced Course Load (RCL) so students can enroll less than full time while maintaining their immigration status. Review the information at our Maintaining Status website to learn if you are eligible. While Sunapsis is still down, you can submit requests through our temporary system.
Remember that course drops may result in fees, and/or you may not receive a tuition refund. Contact Registration & Records for more information. All course drops are handled through Registration & Records, not OIP.
If you have not yet thoroughly reviewed our recent emails from March 16 and March 24, you MUST do so immediately!! We are posting updates about the network outage on Facebook, and we will continue to send emails as soon as have any updates. If you have additional questions, OIP offers weekly virtual walk-in advising, and you can always email us at oip@utep.edu.
Please continue to stay safe and healthy, and finish the semester strong!
March 24, 2021 (SEVERAL OIP UPDATES AND REMINDERS)
[Original message posted March 24, 2021, 5:50PM]
Dear International Students,
Please review this email THOROUGHLY for information about:
- University closure on Friday, March 26
- Continued Sunapsis outage
- Vaccinations for household members across the border
- Optional survey for international students
UNIVERSITY CLOSURE ON FRIDAY, MARCH 26
Most UTEP offices, including OIP, will be closed (no services available) on Friday, March 26 for César Chávez Day. We will resume remote operations on Monday, March 29. Please allow sufficient time for us to catch up on requests and emails when we return.
If you experience an emergency while the office is closed, please contact the UTEP Police at 915-747-5611.
CONTINUED SUNAPSIS OUTAGE
Sunapsis continues to be affected by the network outage, which began on Friday, March 5. Students cannot submit requests, and OIP advisors have no way to access Sunapsis requests or information.
On Tuesday, March 16, we sent an email titled “IMPORTANT: OIP NETWORK OUTAGE UPDATES,” which contained extensive information about the outage and other topics. If you have not reviewed that email in full, please do so immediately. You can find all messages from the last year at our Coronavirus Guidance page.
While Sunapsis is down, you can submit requests at https://oipoutagerequest.questionpro.com. If you submitted a request through Sunapsis that was not approved before the outage, you must re-submit the request through this survey, otherwise we will process it once Sunapsis is back up.
While we have not been provided with an estimate of when to expect Sunapsis to be functional again, we will send out another email once we have any new information. You can also find updates on Facebook.
VACCINATIONS FOR HOUSEHOLD MEMBERS ACROSS THE BORDER
If members of your household have been approved to receive a COVID vaccine at UTEP or another location in the U.S., please note that the land border restrictions are still in effect. This means that individuals who live in Mexico and have a B-1/B-2 tourist/visitor visa or Border Crossing Card (laser visa) remain RESTRICTED from crossing the land border, even if they have a vaccine appointment. There are no listed exceptions to the restrictions on visitors.
If I have an F-1 visa, can my household members cross with me?
No. Your immigration status does not have any impact on other individuals, unless they are your F-2 dependent.
Can my household members fly into the U.S. instead of crossing by land?
The border restrictions only apply to land borders, so individuals may be able to fly in. However, they will need to receive a COVID test before boarding, and entries are always subject to CBP consideration.
Are there any exceptions that will allow my household members to cross by land for vaccination?
Every entry is at the discretion of CBP. While we do not recommend that anyone attempt to cross if they know they are not eligible to do so, it is ultimately up to CBP. For reference, we have had students report that CBP has been quite harsh with individuals trying to cross for this purpose since they are restricted from entering.
If someone in my household is approved to be vaccinated but is unable to enter the U.S., can they reschedule their vaccine appointment?
We recommend directing all vaccine questions to covid19vaccination@utep.edu.
OPTIONAL SURVEY FOR INTERNATIONAL STUDENTS
We are passing along the message below about a research study regarding international students, in case you are interested in participating.
- This is NOT a UTEP study and not affiliated with UTEP or OIP. We are simply forwarding the request.
- Your participation is voluntary. UTEP/OIP will not be informed if you participate.
- If you have any questions, please contact the individual running the study.
Hello, my name is Adam McGuire and I am an Assistant Professor of Clinical Psychology at the University of Texas at Tyler. We are conducting a research study to better understand the experiences of international students who are studying in the United States.
Participation in this study includes completing an online survey about your experience as an international student, which will take approximately 15 minutes. If you complete this survey, you will be entered into a raffle drawing with a chance to win a $50 Amazon gift card. We are also offering an opportunity to participate in future surveys within the upcoming year. If you are an international student and you are interested in participating in this study, please select the link below to begin the survey. If you have any questions, please email amcguire@uttyler.edu.
https://uttyler.az1.qualtrics.com/jfe/form/SV_6fXYOGOmLKzgYCO
As a reminder, the OIP office remains closed, and staff members are working remotely from home. Please contact us at oip@utep.edu with any questions.
March 22, 2021 (Border Restrictions Extended Through April)
[Original message sent to students March 22, 2021, 4:10PM
Original message posted here March 23, 2021, 4:45PM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Wednesday, April 21, 2021.These restrictions have been in place since March 2020.
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review the guidance below THOROUGHLY.
Please note that some UTEP systems, including Sunapsis, are still affected by the network outage which started Friday, March 5. While Sunapsis is down, we have set up a temporary system to submit requests. Please review the information from our “IMPORTANT: OIP NETWORK OUTAGE UPDATES” email from Tuesday, March 16. You can also visit our Facebook page for updates.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. Remember that COVID-19 is still widespread in our area and around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We highly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Spring 2021 course schedule; and
- If coming during a time you do not have in-person class, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated in December 2020 and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, turn around and contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Please remember that the OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. Emails to oip@utep.edu are the best way to communicate. There are no in-person services at the OIP office at this time. Details about virtual walk-in advising can be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
March 16, 2021 (OIP NETWORK OUTAGE UPDATES)
[Original message sent to students March 16, 2021, 2:20PM
Original message posted here March 23, 2021, 4:45PM]
Dear International Students,
During the last year, and especially during the last couple weeks, it is safe to say that our adaptability skills have been put to the test! The University-wide network outage, which began on Friday, March 5, has affected the entire UTEP community. We want you to know that UTEP and OIP are here to support you, and we are prepared to continue providing services to ensure you maintain your immigration status and benefits.
Please review these important notices regarding OIP services:
- CONTACT US THROUGH EMAIL: Staff and faculty email was down for nearly one week, and most emails sent to us from Friday, March 5 through Thursday, March 11 were lost. If you sent us an email during that time and have not yet received a response, please re-send the email. Our oip@utep.edu inbox is functional again, and this is the appropriate way to contact us.
- DAILY UPDATES ON FACEBOOK: While there are still network outages on campus, we will provide daily updates on our Facebook page: facebook.com/oipUTEP. We encourage you to follow us, or check regularly, for updates.
- SUNAPSIS OUTAGE: Sunapsis is still down due to the network outage. This is the system where you submit requests to OIP, and OIP advisors use it to process requests and view student data. While the Information Resources team continues to work toward restoring many UTEP systems, we have not yet been provided with an estimate of when Sunapsis will be functional again. We will send updates once we have more information.
- TEMPORARY SURVEY TO SUBMIT OIP REQUESTS: We set up a temporary alternate system so that we can continue to provide services. Visit https://oipoutagerequest.questionpro.com/ to submit requests while Sunapsis is down. We will do our best to expedite all requests, and hope to have most processed in 1-3 business days.
- VISAS AFTER GRADUATION (IMMIGRATION ATTORNEY WORKSHOP): This event will proceed as scheduled this Thursday, March 18 at 1PM (see flyer attached). The Campus Edge registration page continues to be down, but registration is not required to attend. You can find the Zoom information below and at our Facebook event page: https://www.facebook.com/events/502628917392416/.
- Link to join: https://utep-edu.zoom.us/j/83849064094?pwd=SzlUTnE4dUQzOU5MeUVOQ1RRcVNndz09
- Meeting ID: 838 4906 4094
- Passcode: 69?Z21vm
- VIRTUAL WALK-IN ADVISING: If you would like to speak to an OIP advisor, we continue to hold virtual walk-in advising on Tuesdays from 2PM – 4PM, and Thursdays from 8AM – 10AM. Details can be found at utep.edu/oipcovidfaq.
- OPT VIRTUAL WORKSHOP: We will hold our OPT workshop as scheduled this Friday, March 19 at 12PM. Details can be found on our OPT website: https://www.utep.edu/student-affairs/oipsa/office-of-international-programs/visas/f-type-visa/opt.html.
- I-20 PICK UP & SHIPPING: Because of the network outage, we will be unable to provide any services from the office for the next couple weeks. Because of this, in-office I-20 pick up and travel signature issuance will remain suspended, likely through the end of March. Students who need a new I-20 or travel signature can request one using the temporary request system mentioned above, and then arrange shipping.
- Shipping in the U.S.: The least expensive option to arrange shipping within the U.S. is through the U.S. Postal Service (USPS). Email oip@utep.edu for instructions.
- Shipping outside the U.S.: While Sunapsis is down, shipping requests cannot be made through UEMS/eShipGlobal. To arrange shipping, you can create a prepaid UPS, FedEx, or DHL label, and email it to us so that we can use it to ship your I-20. You MUST choose the express option for shipping in order for us to be able to use the label.
- UTEP PHONE SYSTEM: OIP has not been able to accept phone calls to our office line since March 2020, and this will continue until the office is fully open for in-person services again. At this time, most phone services across campus are down due to the network outage, so you will likely be unable to reach other offices by phone until the service is restored.
- DAYLIGHT SAVINGS TIME: This past weekend, Daylight Savings Time began. This means that on Sunday, March 14 at 2:00 AM, the time automatically changed to 3:00 AM. This is known as "losing" an hour. Not all areas and countries observe Daylight Savings Time, so please keep this in mind if you have synchronous online classes, or assignments due at a certain time.
As a reminder, the OIP office remains closed, and staff members are working remotely from home. Please contact us at oip@utep.edu with any questions.
We hope you are having a wonderful and restful Spring Break!
March 2, 2021 (International Student Tax Resources)
[Original message sent to students March 2, 2021, 3:20PM
Original message posted here March 23, 2021, 4:45PM]
Dear International Students,
Thank you to all those who attended our virtual ''Taxes in the U.S.'' Workshop last week!
You can find the recording at https://vimeo.com/518736256.
You can find a link to the presentation slides at https://www.utep.edu/student-affairs/oipsa/_Files/docs/oipsa/TaxSlides2021.pdf.
NOTE: The information in this email is for reference and general use only. OIP is not authorized to provide tax advice. Please consult with a qualified tax preparer if you have further questions.
TAX RESOURCES
This year's tax deadline is Thursday, April 15, 2021.
If you haven't filed taxes before, or if you are not sure if you need to file, we recommend watching the tax workshop recording above as your first step.
If you need to file taxes, you must determine if you are considered a resident or non-resident for tax purposes. Residency for tax purposes is NOT the same as residency for immigration or tuition purposes. In fact, many students who are considered non-residents for immigration or tuition purposes, may be considered residents for tax purposes. The recording above can help you determine your residency status.
IF YOU ARE A NON-RESIDENT FOR TAX PURPOSES, BE CAUTIOUS WHEN USING TAX PREPARATION SOFTWARE AND SITES. Sites like TurboTax, H&R Block, etc. are often targeted toward resident tax situations, and may not be able to help you with your tax situation. Make sure you are filing as a non-resident with Form 1040-NR.
If you don't need to file taxes, you must generally still file Form 8843 for all years that you are here in F-1 status. If you have not filed this form in the past while you have been an F-1 student, you can file now for previous years.
You can learn more about filing taxes as an international student at the links below:
- Information from the IRS: https://www.irs.gov/individuals/international-taxpayers/foreign-students-scholars-teachers-researchers-and-exchange-visitors
- Determining tax residency status: https://www.irs.gov/individuals/international-taxpayers/the-green-card-test-and-the-substantial-presence-test
- Form 1040-NR: https://www.irs.gov/forms-pubs/about-form-1040-nr
- Form 8843: https://www.irs.gov/forms-pubs/about-form-8843
- 2021 Tax Deadline Extension for Certain Texas Residents: https://www.irs.gov/newsroom/victims-of-texas-winter-storms-get-deadline-extensions-and-other-tax-relief
TAX FILING ASSISTANCE
The UTEP Volunteer Income Tax Assistance (VITA) program will be operating this year to assist those who need help filing taxes. OIP advisors are not able to advise on tax matters, so we recommend taking advantage of these services for assistance.
Non-Resident filers can set up an appointment for tax assistance at https://outlook.office365.com/owa/calendar/UTEPVITASite@minersutep.onmicrosoft.com/bookings/.
If you are filing as a resident, you can find assistance at http://www.freetaxeselpaso.org/locations/.
As a reminder, the OIP staff continues to work remotely from home. In-office I-20 pick up as been temporarily suspended, so please do not visit the OIP office for any purpose at this time.
Continue to email oip@utep.edu if you have any questions. We cannot answer calls to our office line, but you can speak to an OIP advisor during virtual walk-in advising hours weekly. Visit www.utep.edu/oipcovidfaq for details.
March 1, 2021 (Recent OPT Filing Updates - Sent to OPT Students)
[Original message posted March 1, 2021, 10:10AM]
Good Morning,
You are receiving this email because you have applied for, or are participating in, Optional Practical Training (OPT) or STEM OPT. Please review this entire email thoroughly before replying with questions on this matter.
On Friday, February 26, USCIS announced regarding certain exceptions for students who recently filed Form I-765 requesting OPT or the STEM OPT extension.
As you may know, there have been extreme delays in receipt notice issuance recently, which has caused several problems and issues. You can see more about this in our emails from December 4 and January 13 at our Coronavirus Guidance page.
USCIS announced the following changes to help students who may be affected by this. These exceptions apply ONLY to students who submitted (or will submit) their I-765 for delivery to USCIS starting October 1, 2020, and through May 1, 2021:
1) USCIS is providing flexibility for students to re-file their rejected I-765 outside the normal filing period.
USCIS may reject your application for various reasons, including if there was a problem with the payment, you forgot to sign the application, you incorrectly completed the I-765, etc. When USCIS rejects an application, the applicant typically receives it back in the mail in 2-3 weeks. Most students can correct the issue and re-file within the normal filing window. But with the recent delays, students may not be informed of the rejection for months, so they have missed the normal filing window in order to re-file.
If your application is returned with a rejection notice, you should be able to re-file, even if you are outside the filing window. If this happens to you, immediately email oip@utep.edu with a copy of your rejection notice so that we can advise further. DO NOT RE-FILE YOUR APPLICATION WITHOUT CONTACTING OIP FIRST.
You must regularly check your mail for any updates on your application, including a rejection, receipt, or approval notice. These notices are sent to the mailing address you listed on the I-765. If you used another person's address, remind that person to check their mail regularly and inform you of any updates.
2) USCIS is providing flexibility for the OPT approval period.
Typically, your first year of OPT may not end more than 14 months after your I-20 program end date (usually graduation). USCIS recognizes that these delays may result in students receiving a shortened OPT period, even if they filed early enough to normally receive the full 12 months. USCIS has stated that they will temporarily approve OPT for the full period requested, even if the end date is beyond the 14-month limit.
This does not mean that you will receive more than 12 months of OPT during your first year! It simply means that your OPT period should not be less than 12 months.
If you applied for OPT at the indicated time and you receive less than 12 months of OPT, please send a copy of your EAD to us at oip@utep.edu, so we can advise whether you are eligible to request a correction.
NOTE: It is not clear that USCIS has the authority to make this change, since it involves a federal regulation. Be prepared for updates in case it is ultimately found that this is not authorized.
3) USCIS may accept your application if it is not signed.
In most cases, if you forget to sign your application, USCIS will reject it and mail it back to you. This will likely still happen for most applicants.
However, in some cases, if you forget to sign your application, USCIS may accept it and send you a Request for Evidence (RFE) to mail in a signed application. The RFE will be mailed to the mailing address listed on your I-765. If you receive an RFE, send a copy to oip@utep.edu before replying.
If you have any questions, please email us at oip@utep.edu.
February 26, 2021 (Suspending I-20 Pick Up)
[Original message posted February 26, 2021, 9:30AM]
Dear International Students,
Effective immediately, in-office I-20 pick up and travel signature issuance has been temporarily suspended. Students should not visit the OIP office for any services, as staff members will not be present at any time.
The health and safety of the UTEP community is our priority. We urge you to continue to stay safe and follow all COVID-19 guidelines. COVID-19 is still widespread in the area and around the world, and we must stay vigilant.
At this time, you can continue to arrange shipping to collect your I-20. If you do not need your I-20 or travel signature urgently, you may choose to wait until in-office pick up resumes. Although we do not yet have an expected date for this, all updates will be communicated through email, as well as at our FAQ page and Facebook.
Please contact us at oip@utep.edu if you have any questions. As a reminder, OIP advisors are available weekly for virtual walk-in advising hours. Please visit our FAQ page for details.
February 19, 2021 (Border Restrictions Extended Through March)
[Original message posted February 19, 2021, 3:00PM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Sunday, March 21, 2021.
These restrictions have been in place since March 2020. According to DHS's statement, further extensions will be evaluated based on the health risk indicated by the CDC, public health conditions in all three countries, and CBP staffing in consideration of increased traffic. Therefore, we are unable to predict how long the restrictions will be in place, or if there will be further extensions.
Because we have many new students who have joined us recently, we are including a copy of our full guidance below.
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review this information THOROUGHLY.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. Remember that COVID-19 is still widespread in our area and around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We highly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Spring 2021 course schedule; and
- If coming during a time you do not have in-person class, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated in December 2020 and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, turn around and contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Please remember that the OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. Emails to oip@utep.edu are the best way to communicate. Details about virtual walk-in advising and designated I-20 pick up hours can be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
February 5, 2021 (OIP Update: I-20 Pick Up Resumes Next Week)
[Original message posted February 5, 2021, 9:30 AM]
Dear International Students,
We have some updates for you regarding the Office of International Programs (OIP) operating procedures:
- Designated I-20 Pick Up Times
- I-20 Replacement & Travel Signature Process
As usual, the information in this message is subject to change at any time as the COVID-19 situation at UTEP and in the world continues to evolve.
I-20 PICK UP
Effective Monday, February 8, students may visit the OIP office (Union East 203) on Mondays from 11am - 1pm, and Thursdays from 4pm - 6pm, to pick up an I-20.
You MUST thoroughly review and adhere to the following rules:
- This service is being offered for picking up your I-20 ONLY. Students should spend less than one minute in the OIP office during their visit. It is not to be used for advising or 'quick questions.'
- Masks must be worn at all times while on the UTEP campus, including in the OIP office. If you are not wearing an appropriate mask, your I-20 will not be dispensed and you will not be permitted in the OIP office.
- Do not come to campus if you are not feeling well or you have been in contact with someone who has COVID-19. Visit https://screening.utep.edu before you plan to come to campus.
- If you recently arrived from abroad, contact COVIDaction@utep.edu to determine if you are required to quarantine. Do not come to the OIP office until you are cleared from quarantine.
- Only students picking up an I-20 will be permitted to enter the OIP office. Anyone accompanying a student who is NOT picking up an I-20 themselves, must wait outside the office.
- Do not come to the office unless you have been notified by email that you have an I-20 waiting, or have been approved for a travel signature.
- Bring your UTEP ID or another photo ID.
- I-20s can only be picked up by the F-1 student to whom it belongs, or their F-2 dependent(s). Do not send a friend or family member to pick up your I-20.
- OIP staff members continue to work remotely, and will NOT be in the office outside the strict hours designated above.
- If you are not in the El Paso area, or if you are outside the U.S. and need your new I-20 in order to make your next entry into the U.S., you may not utilize this service. Please arrange shipping for your I-20 (instructions at www.utep.edu/oipcovidfaq).
This service is subject to change at any time depending on the COVID-19 situation. If you have an I-20 waiting or have been approved for a travel signature, come in as soon as possible in case this service is shut down again in the future.
If this service is misused (i.e. students seeking advising, visiting the office for purposes other than I-20 collection, or not following other rules above), we will be forced to cancel it immediately and revert back to the shipping-only option for I-20 retrieval.
HOW TO REQUEST AN I-20 OR TRAVEL SIGNATURE
If you are able to visit the OIP office in person during designated I-20 collection hours:
- Submit the 'Travel Signature Request' in Sunapsis if you only need an updated travel signature on page 2 of your I-20. Do not come to the office until you are notified by email that your request has been approved.
- Submit the 'I-20 Replacement Request' in Sunapsis if your current I-20 is damaged, lost, or you need a new one for another reason. A new travel signature will also be provided. Do not come to the office until you are notified by email that your request has been approved.
If you are NOT able to visit the OIP office in person to pick up your I-20, and will arrange shipping, you should only submit the I-20 Replacement Request in Sunapsis, whether you need a new travel signature or a new I-20. You will receive an email once your new I-20 has been created and is ready for shipping.
Please keep in mind that the OIP staff continues to work remotely from home. Do not come to the office outside the I-20 pick up times, or for anything other than I-20 pick up.
Continue to email oip@utep.edu if you have any questions. We cannot answer calls to our office line, but you can speak to an OIP advisor during virtual walk-in advising hours weekly. Visit www.utep.edu/oipcovidfaq for details.
January 27, 2021 (Graduating Soon? Apply for OPT!)
[Original message posted January 27, 2021, 9:30 AM]
Dear International Students,
Have you thought about what you will do after you complete your degree at UTEP?
Most F-1 students are eligible for Optional Practical Training (OPT) work authorization after graduation. Unlike most international student benefits, OPT is recommended by OIP, then approved by U.S. Citizenship and Immigration Services (USCIS). Because it requires government approval, the process typically takes 3-5 months before you can begin working.
Each semester, students lose out on great job opportunities because they waited too long to apply. Don't let this happen to you! Plan ahead and apply early!
- December 2020 graduates: If you have not already started to apply, you are almost out of time. You must attend a mandatory workshop and start appying THIS WEEK.
- May 2021 graduates: Your filing window opens in a few weeks! Attend a mandatory workshop as soon as possible to get started.
- August 2021 graduates: Your filing window will open in May. Attend a mandatory workshop any time this semester so you are prepared to apply.
Our first workshop for the semester is happening this Friday, January 29 at 12PM. Registration is not required. You can find a list of all workshops, and more information about OPT, at our OPT website.
As a reminder, the OIP office continues to operate remotely. We cannot accept phone calls, but we are ready to answer any questions sent to oip@utep.edu. Please visit our FAQ page for more information.
January 26, 2021 (COVID Update: New Air Travel Requirements)
[Original message posted January 26, 2021, 1:10 PM]
Dear International Students,
Effective today, January 26, 2021, there are new requirements for passengers arriving in the U.S. by air:
"'...All air passengers two years of age or older arriving to the United States must provide proof of a negative COVID-19 test or proof of recovery from COVID-19 before boarding.'"
***This new requirement is ONLY for air travel and DOES NOT affect land border crossings.***
If you are planning on flying to the U.S., you must thoroughly review the requirements to ensure you are in compliance and prepared to board your flight.
Information can be found at the links below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/testing-international-air-travelers.html
It is unknown how long this requirement will be in place. If you have questions, we recommend contacting your airline directly for the most up-to-date information.
January 22, 2021 (Border Restrictions Extended Through February)
[Original message posted January 22, 2021, 10:30 AM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Sunday, February 21, 2021.
These restrictions have been in place since March 2020. According to DHS's statement, further extensions will be evaluated based on the health risk indicated by the CDC, public health conditions in all three countries, and CBP staffing in consideration of increased traffic. Therefore, we are unable to predict how long the restrictions will be in place, or if there will be further extensions.
Because we have many new students who have joined us recently, we are including a copy of our full guidance below.
If you will be crossing the U.S.-Mexico or U.S.-Canada land borders, you MUST review this information THOROUGHLY.
Remember that all messages sent by OIP since March 2020 can be found at our Coronavirus Guidance page.
We continue to discourage unnecessary travel. You should only be crossing the border if it is required for your academic program or employment connected to your F-1 status. Remember that COVID-19 is still widespread in our area and around the world. Take precautions to protect yourself and others.
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to attend an in-person class;
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
NOTE: We highly discourage travel to Mexico by non-Mexican students. CBP may extensively question the purpose of your trip and may deny you re-entry into the U.S.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa;
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 6 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their Spring 2021 course schedule; and
- If coming during a time you do not have in-person class, evidence of your purpose for visiting campus (for example, a homework assignment that requires you to use campus software).
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated in December 2020 and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, turn around and contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Please remember that the OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. Emails to oip@utep.edu are the best way to communicate. Details about virtual walk-in advising can be found on our FAQ page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
January 20, 2021 (International Students: Semester Alerts and Reminders)
[Original message posted January 20, 2021, 4:15 PM]
Good Afternoon F-1 International Students!
Welcome to the Spring 2021 semester! Whether you are a new or continuing student, we hope you have had a great start to the term so far.
REVIEW THIS ENTIRE EMAIL THOROUGHLY, AS SOON AS YOU RECEIVE IT!
We are sending this message to help you avoid immigration status violations before they happen, and to help you avoid receiving warning emails from OIP throughout the semester.
- Remember: Your immigration status depends on enrolling FULL TIME throughout the ENTIRE semester! Do not drop below full time at any time in the semester before consulting with OIP.
- Undergraduate Students: 12 credits
- Graduate Students: 9 credits
- All Part-Time Border Commuters: 3 credits
- There are limited circumstances where the Department of Homeland Security (DHS) allows us to authorize a Reduced Course Load (RCL) so students can enroll less than full time. This includes students who are in their last semester and do not need to enroll full time to complete their degree. Review the information at our Maintaining Status website to learn if you are eligible, and how to apply.
- There are temporary exceptions to the online course limit. Please see the email sent by our office on December 10, and the information on our FAQ page.
- If you were authorized to concurrently enroll at another school this semester, email oip@utep.edu with a copy of your class schedule that includes the class title, meeting times, and number of credits.
- If you will not attend UTEP this semester and you have not already taken action, you must immediately take action through Sunapsis:
- Submit the 'F-1 Student Exit' e-form if you are ending your program or taking a leave of absence
- Submit the 'OPT Application" e-form if you graduated in December 2020 and want to work in the U.S. (time is running out!!!!)
- Submit the 'Transfer Out Request' e-form if you will start a program at another school
- Submit the 'Report Change in Immigration Status' e-form if you obtained a new immigration status
- Our office remains closed, and all staff members have been working remotely since March 2020. There are currently no in-person services.
- We continue to be unable to accept phone calls. Please communicate with us by email at oip@utep.edu.
- We have virtual walk-in advising each week if you would like to speak to an OIP advisor. Details can be found at our FAQ page.
- New, transfer, and change of level students: International Student Orientation will be virtual this semester. Details will be sent to you by email next week.
We encourage you to review our website and follow us on Facebook for more information and regular updates. Please don't hesitate to email us at oip@utep.edu with any questions, concerns, or feedback.
January 13, 2021 (Update on OPT Receipt Notice Delays - Sent to Recent OPT Applicants)
[Original message posted January 13, 2021, 3:50 PM]
Good Afternoon OPT Applicants,
You are receiving this message because you recently requested OPT or STEM OPT. Please read this email thoroughly. If you have not yet mailed your application to USCIS, there is also important information about a mailing location change.
Most of you received a message titled "OPT Receipt Notice Delays" on December 4, 2020. Those of you who recently requested OPT and did not receive that message can find it on our Coronavirus Guidance page.
In the December 4 email, we shared information about widespread delays in the issuance of receipt notices by USCIS, including those for I-765 OPT applications. Unfortunately, there have been no changes to this situation, and we continue to see extreme delays in both receipt notice mailing and G-1145 text/email notification.
Recently, USCIS formally acknowledged the delays, stating "you may experience a delay of four to six weeks..." but we are aware that the delays have now stretched into 10+ weeks in some cases. This is affecting students across the country.
At this time, no action is needed as long as you have properly filed your application. Many students have reported issues contacting USCIS, or that they have not received a response from USCIS. This is common, and is not a concern since USCIS likely cannot provide any helpful information on your application at this time.
We are hopeful that USCIS is taking action to correct this problem that is causing unnecessary stress for thousands of individuals across the country. OIP is actively monitoring this situation and we will contact you by email if we receive any updates.
Once you receive your receipt notice in the mail, please email a copy to oip@utep.edu so that we can ensure your SEVIS record has been updated correctly.
IF YOU HAVE NOT YET MAILED YOUR APPLICATION TO USCIS:
USCIS recently changed the I-765 filing address, without advance notice. If you have not yet mailed your application, please mail it to the address below instead of the address included on your OPT instruction sheet.
USCIS
Attn: I-765 C03
131 South Dearborn - 3rd Floor
Chicago, IL 60603-5517
This change should not affect applications that have already been mailed.
Please do not hesitate to reach out if you have any questions or concerns.
January 5, 2021 (Virtual Walk-In Advising for Spring 2021)
[Original message posted January 5, 2021, 11:20 AM]
Dear International Students,
We made it to 2021! We hope you are having a fantastic winter break and are enjoying the holidays.
The Office of International Programs (OIP) resumed remote operations yesterday after being closed for winter break. Our physical office remains closed while staff members work remotely.
We will continue to hold weekly virtual walk-in advising sessions where you can speak with an OIP advisor. Starting today, January 5, 2021, virtual walk-in advising hours have been changed to:
- Tuesdays from 2:00pm - 4:00pm
- Thursdays from 8:00am - 10:00am
Instructions to join the advising sessions and more information can be found at our FAQ page.
As always, email oip@utep.edu with any questions you may have. Most emails to this account are answered within one business day. While our office is closed, we cannot answer the phone, so emails are the appropriate way to communicate.
We look forward to gradually resuming in-person services in the coming months as COVID cases decline and the UTEP community is vaccinated. Any changes to our operating procedures will be sent via email, and posted on our FAQ and Facebook pages.
Please continue to check your UTEP email account over the coming weeks for updates and reminders as we begin the Spring 2021 semester.
December 22, 2020 (Border Restrictions Extended Through January + Office Closure Reminder)
[Original message posted December 22, 2020, 3:20 PM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Thursday, January 21, 2021.
We continue to discourage non-essential travel. Protect yourself and others from COVID-19. Any travel is at your own risk, and you must understand that circumstances change quickly. Even if there are not travel restrictions in place when you travel somewhere, there may be restrictions in place that prevent you from returning. If you have questions about traveling, please review our previous messages and FAQ page.
As a reminder, our office will be closing TODAY (Tuesday, December 22) at 5:00pm for Winter Break. OIP advisors and services will be unavailable until we re-open on Monday, January 4, 2021. If you have a question while we are closed, you should thoroughly review the resources provided above.
****If you experience an emergency during Winter Break, please contact the UTEP Police (915-747-5611).
For urgent or time-sensitive situations that are not emergencies, please contact the Dean of Students Office (915-747-5648).
The oip@utep.edu mailbox will be monitored for emergencies only during Winter Break.****
From all of us at OIP, have a safe, happy, and healthy Winter Break!
December 16, 2020 (OIP Reminder: Winter Break Closure)
[Original message posted December 16, 2020, 7:15 PM]
Dear International Students,
Please take a moment to review this entire message for information about office closures, emergency services during Winter Break, and answers to common questions.
This is a friendly reminder that the Office of International Programs will be closed for Winter Break from Wednesday, December 23 through Sunday, January 3, 2021. Most UTEP offices will be closed for all or part of this period.
During Winter Break, OIP advisors and services will not be available. Requests submitted while we are closed will be processed in the order they were received during the week beginning on Monday, January 4, 2021.
****If you experience an emergency during Winter Break, please contact the UTEP Police (915-747-5611).
For urgent or time-sensitive situations that are not emergencies, please contact the Dean of Students Office (915-747-5648).
The oip@utep.edu mailbox will be monitored for emergencies only during Winter Break.****
Finally, here are a few reminders and answers to common questions:
- If you need something from OIP before Winter Break (benefit, new I-20, travel signature, advice, etc.), you are running out of time. Do not wait until the last minute. For some requests, it may already be too late for processing before Winter Break.
- In-person I-20 pick up is not currently available, so please arrange shipping to collect an I-20. Shipping options are listed at our FAQ page.
- If you need a travel signature or new I-20, instructions are listed at our FAQ page.
- If HR requests an updated work authorization letter from you, submit the "On Campus Work Authorization" e-form through Sunapsis.
- We have sent out several emails full of important information in the past few weeks. Make sure you have reviewed them. You can find all messages at our Coronavirus Guidance page.
- When we return in January, we expect that the office will remain closed while staff members continue to work remotely from home. Our operating procedures may change in the coming months, including re-opening for certain in-person services. Changes will be announced via email, on our Facebook, and at our FAQ page.
From all of us at OIP, have a safe, happy, and healthy Winter Break.
December 10, 2020 (Spring 2021 Guidance for Continuing F-1 Students)
[Original message posted December 14, 2020, 6:20 PM]
Dear International Students,
This email contains information about Spring 2021 enrollment for international students.
If you will not enroll at UTEP during Spring 2021, you may disregard this message. Make sure you have taken the appropriate action to continue/transfer/end your F-1 status. Email oip@utep.edu if you have any questions.
A brief reminder before we begin: OIP will be closed for winter break starting Wednesday, December 23, 2020, and will not re-open until Monday, January 4, 2021. PLAN AHEAD! If you need something before winter break, time is running out to request it. Consider processing times. Do not wait until the last minute.
SPRING 2021 GUIDANCE
We have been anxiously awaiting guidance from the Department of Homeland Security (DHS) and the Student and Exchange Visitor Program (SEVP) regarding the Spring 2021 semester.
Yesterday, SEVP informally announced that the guidance issued earlier this year would remain the same for the Spring 2021 semester. While this informal announcement was confirmed by SEVP, we are still awaiting formal guidance. However, we can now proceed with confidently advising for next semester.
***If SEVP announces any changes to this guidance, we will inform you by email as soon as possible.***
Please review the below information immediately to ensure you stay in compliance with your immigration status:
- For most students, the usual limit on online enrollment DOES NOT apply to the Spring 2021 semester. These students may take more than one online class, including all online classes. This guidance applies to:
- Students who were permitted to enroll fully online in Fall 2020, who are continuing in the same program in Spring 2021,
- Students who were permitted to enroll fully online in Fall 2020, who are starting a new program in Spring 2021, and
- Students on OPT starting a new program in Spring 2021.
- Guidance is still unclear for students who were new (Initial) at the start of Fall 2020. SEVP has not clarified whether these students are permitted to enroll fully online in Spring 2021. We conservatively recommend that these students enroll in at least one 3-credit in-person or hybrid class for Spring 2021 for now. If we receive confirmed guidance, we will send another update.
- If you had to pay the $350 SEVIS fee when we issued your Fall 2020 I-20, then this guidance applies to you.
- This DOES NOT include students who transferred or changed levels and had a continuous, Active SEVIS record immediately before Fall 2020.
- Email oip@utep.edu if you need assistance determining whether this applies to you.
- Students must enroll in and maintain a full course of study at all times:
- Undergraduate Students: 12 credit hours
- Graduate Students: 9 credit hours or a 3 credit hour thesis/dissertation course
- All Part-Time Border Commuters: 3 credit hours
NOTE: Whether you enroll from within or outside the U.S., your SEVIS record will be Active. Therefore, you are bound to the same F-1 regulations and you MUST stay enrolled full time through the entire semester. Falling below full time at any time during the semester is a violation of your immigration status and may result in termination of your SEVIS record.
- Students who have a valid reason to be enrolled less than full time MUST submit a Reduced Course Load (RCL) application before classes begin:
- Students in the last semester of their program
- Graduate students enrolled in a thesis/dissertation course
- Students with a valid, documented illness or medical condition
- Students experiencing certain academic difficulties
IMPORTANT DETAILS TO CONSIDER
Enrolling While Abroad
If you wish to enroll online from outside the U.S., are you prepared to do so? Review the FAQ page after reviewing this email for a list of things to consider before you make the decision. Remember: even though you are outside the U.S., you are still in F-1 status, and must continue to enroll full time or else you will forfeit your status.
Travel & Required Documents
In all cases, we encourage you to continue to avoid unnecessary travel as much as possible. Keep yourself and others safe.
To enter the U.S., you must have:
- A valid, unexpired passport,
- An F-1 visa,
- Most recent I-20 with a valid travel signature on page 2, and
- A copy of your Spring 2021 schedule
Travel Restrictions
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders are in effect through at least December 21. We cannot predict whether they will be extended past that date.
All students arriving from abroad should contact UTEP’s Environmental Health & Safety in advance at COVIDaction@utep.edu with the country of origin, date of entry, and contact information to inquire about potential quarantine requirements.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
Visas
On November 11, we sent out a detailed email about visas titled “F-1 Visas: Frequently Asked Questions.” If you have any questions about visas, please review that email.
PASE
If you have been approved for PASE, you will continue to receive the benefit whether you are taking courses inside or outside the U.S., as long as you maintain your F-1 immigration status.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
Please remember that the OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. Emails to oip@utep.edu are the best way to communicate. Our virtual walk-in advising services will be available until winter break, but hours may change in 2021.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
December 10, 2020 (Spring 2021 Guidance for Incoming Students Who Have Completed the I-20 Application Process)
[Original message posted December 14, 2020, 6:20 PM]
This email contains information about Spring 2021 enrollment for international students.
You are receiving this message because you have been issued an I-20 by the Office of International Programs (OIP) for the Spring 2021 semester, or you have completed your I-20 applications and we pending a SEVIS transfer from another school.
- It is critical that you thoroughly review this entire message as soon as possible, otherwise your future at UTEP will be negatively impacted.
- OIP will be closed for winter break starting Wednesday, December 23, 2020, and will not re-open until Monday, January 4. Services will be unavailable during this time, so plan ahead!
- All students receiving this message MUST reply as soon as possible as indicated in the applicable section below. Even if you have already contacted us with your plans, we ask that you reply again after reviewing this message.
- If you have decided that you will not attend UTEP at all, please reply now to inform us, and you may disregard this message.
In normal times, the Department of Homeland Security (DHS) requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. Earlier this year, DHS has made temporary adjustments to these regulations because of the COVID-19 pandemic.
Yesterday, SEVP informally announced that the guidance issued earlier this year would remain the same for Spring 2021. While this informal announcement was confirmed by SEVP, we are still awaiting formal guidance. However, we can now proceed with confidently advising for next semester.
***If SEVP announces any changes to this guidance, we will inform you by email as soon as possible.***
The guidance in this message varies based on whether you are considered a new/Initial student, or a Transfer student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may not enter the U.S. to begin or continue a program that is 100% online.
- If you want to enroll during Spring 2021 from WITHIN the U.S.
- If you have not already received your F-1 visa, stay in touch with your consulate. You may be able to request an emergency appointment starting December 20, 2020. Reply directly to this message immediately to inform us if you have already obtained your F-1 visa, if you have a visa appointment, or if you wish to pursue another option.
- Work with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course. If you are not already enrolled in courses, you should do so before attending your visa interview/entering the U.S.
- Failure to obtain your F-1 visa and enter the U.S. by January 19 puts you at risk of visa denial or denial of entry into the U.S.
- If you have not already received your F-1 visa, stay in touch with your consulate. You may be able to request an emergency appointment starting December 20, 2020. Reply directly to this message immediately to inform us if you have already obtained your F-1 visa, if you have a visa appointment, or if you wish to pursue another option.
- If you want to enroll during Spring 2021 online while you remain OUTSIDE the U.S.
- You will be required to obtain a new I-20 for a future semester, and your current Spring 2021 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
- You will not be eligible to enter the U.S. in F-1 status during the Spring 2021 semester.
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- You will be required to obtain a new I-20 for a future semester, and your current Spring 2021 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
- If you want to DEFER your admission
- You will be required to obtain a new I-20 for a future semester, and your current Spring 2021 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- All students may not be eligible to defer their admission.
- You will be required to obtain a new I-20 for a future semester, and your current Spring 2021 I-20 will be void. Instructions for applying for a new I-20 will be provided at a later date. Reply directly to this message immediately to inform us of your decision.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses, if desired.
Review the FAQ page for more information.
Reply directly to this message immediately to inform us:
- Are you currently in the U.S. or abroad?
- Do you intend to enroll during Spring 2021 while in the U.S., or abroad?
- Do you intend to enroll only in online classes, or will your schedule have at least one in-person or hybrid course?
VISA ISSUANCE
At this time, many U.S. embassies and consulates remain closed and are not issuing visas. Some consulates have started scheduling future appointments, but there is not a guarantee that those appointments will be honored.
Contact your local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders are in effect through at least December 21. We cannot predict whether they will be extended past that date.
All students arriving from abroad should contact UTEP’s Environmental Health & Safety in advance at COVIDaction@utep.edu with the country of origin, date of entry, and contact information to inquire about potential quarantine requirements.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who has been approved for the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
Please check your tuition bill immediately to ensure the PASE benefit has been applied, and you are being billed for the in-state tuition amounts. If there is an error, contact oip@utep.edu immediately.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
The OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. If you have any questions or concerns, please reach out to us by email at oip@utep.edu.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
December 10, 2020 (Spring 2021 Guidance for Incoming Students Who Have Started the I-20 Application Process)
[Original message posted December 14, 2020, 6:20 PM]
This email contains information about Spring 2021 enrollment for international students.
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP), and the Office of International Programs (OIP) is waiting for you to complete your immigration applications to enroll during Spring 2021.
- It is critical that you thoroughly review this entire message as soon as possible, otherwise your future at UTEP will be negatively impacted.
- OIP will be closed for winter break starting Wednesday, December 23, 2020, and will not re-open until Monday, January 4. Services will be unavailable during this time, so plan ahead!
- All students receiving this message MUST reply as soon as possible as indicated in the applicable section below. Even if you have already contacted us with your plans, we ask that you reply again after reviewing this message.
- If you have decided that you will not attend UTEP at all, reply now to inform us, and you may disregard this message.
- If you do not need to obtain an F-1 student visa to study in the U.S, reply now to inform us, and you may disregard this message. You can find out more at our Who Can Study? Page.
In normal times, the Department of Homeland Security (DHS) requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. Earlier this year, DHS has made temporary adjustments to these regulations because of the COVID-19 pandemic.
Yesterday, SEVP informally announced that the guidance issued earlier this year would remain the same for Spring 2021. While this informal announcement was confirmed by SEVP, we are still awaiting formal guidance. However, we can now proceed with confidently advising for next semester.
***If SEVP announces any changes to this guidance, we will inform you by email as soon as possible.***
The guidance in this message varies based on whether you are considered a new/Initial student, or a Transfer student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may not enter the U.S. to begin or continue a program that is 100% online.
- If you want to enroll during Spring 2021 from WITHIN the U.S.
- Because you have not yet completed your I-20 applications, it is extremely late to pursue this option. In most cases, it is already too late to apply for your I-20, obtain a visa appointment, and enter the U.S. by the first day of classes on January 19. Reply directly to this message immediately for individual advising if you wish to be in the U.S. taking courses this spring.
- If it is determined by OIP that you have enough time to apply, work with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course.
- Failure to obtain your F-1 visa and enter the U.S. by January 19 puts you at risk of visa denial or denial of entry into the U.S.
- If you want to enroll during Spring 2021 online while you remain OUTSIDE the U.S.
- Reply directly to this message immediately to inform us of your decision.
- You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 and F-1 visa to enter the U.S. for a future term.
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- If you want to DEFER your admission
- Reply directly to this message immediately to inform us of your decision.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- All students may not be eligible to defer their admission.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses, if desired.
- You must obtain your new I-20 before classes begin on January 19, so you must start the application process immediately.
- Review the FAQ page for more information.
Reply directly to this message immediately to inform us:
- Are you currently in the U.S. or abroad?
- Do you intend to enroll during Spring 2021 while in the U.S., or abroad?
- Do you intend to enroll only in online classes, or will your schedule have at least one in-person or hybrid course?
VISA ISSUANCE
At this time, many U.S. embassies and consulates remain closed and are not issuing visas. Some consulates have started scheduling future appointments, but there is not a guarantee that those appointments will be honored.
Contact your local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders are in effect through at least December 21. We cannot predict whether they will be extended past that date.
All students arriving from abroad should contact UTEP’s Environmental Health & Safety in advance at COVIDaction@utep.edu with the country of origin, date of entry, and contact information to inquire about potential quarantine requirements.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who will apply for, or who has already been approved for, the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
If you are a student who began their program online from abroad in Fall 2020 and you have been approved for PASE, check your Spring 2021 tuition bill immediately to ensure the PASE benefit has been applied, and you are being billed for the in-state tuition amounts. If there is an error, contact oip@utep.edu immediately.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
The OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. If you have any questions or concerns, please reach out to us by email at oip@utep.edu.
December 10, 2020 (Spring 2021 Guidance for Incoming Students Who Have Not Started the I-20 Application Process)
[Original message posted December 14, 2020, 6:20 PM]
This email contains information about Spring 2021 enrollment for international students.
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP), and you have not started your immigration applications with the Office of International Programs (OIP) to enroll during Spring 2021.
- It is critical that you thoroughly review this entire message as soon as possible, otherwise your future at UTEP will be negatively impacted.
- OIP will be closed for winter break starting Wednesday, December 23, 2020, and will not re-open until Monday, January 4. Services will be unavailable during this time, so plan ahead!
- All students receiving this message MUST reply as soon as possible as indicated in the applicable section below. Even if you have already contacted us with your plans, we ask that you reply again after reviewing this message.
- If you have decided that you will not attend UTEP at all, reply now to inform us, and you may disregard this message.
- If you do not need to obtain an F-1 student visa to study in the U.S, reply now to inform us, and you may disregard this message. You can find out more at our Who Can Study? Page.
In normal times, the Department of Homeland Security (DHS) requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. Earlier this year, DHS has made temporary adjustments to these regulations because of the COVID-19 pandemic.
Yesterday, SEVP informally announced that the guidance issued earlier this year would remain the same for Spring 2021. While this informal announcement was confirmed by SEVP, we are still awaiting formal guidance. However, we can now proceed with confidently advising for next semester.
***If SEVP announces any changes to this guidance, we will inform you by email as soon as possible.***
The guidance in this message varies based on whether you are considered a new/Initial student, or a Transfer student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD***
According to DHS guidance, Initial students may enter the U.S. to begin or continue their program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may not enter the U.S. to begin or continue a program that is 100% online.
- If you want to enroll during Spring 2021 from WITHIN the U.S.
- Because you have not yet completed your I-20 applications, it is extremely late to pursue this option. In most cases, it is already too late to apply for your I-20, obtain a visa appointment, and enter the U.S. by the first day of classes on January 19. Reply directly to this message immediately for individual advising if you wish to be in the U.S. taking courses this spring.
- If it is determined by OIP that you have enough time to apply, work with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course.
- Failure to obtain your F-1 visa and enter the U.S. by January 19 puts you at risk of visa denial or denial of entry into the U.S.
- If you want to enroll during Spring 2021 online while you remain OUTSIDE the U.S.
- Reply directly to this message immediately to inform us of your decision.
- You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 and F-1 visa to enter the U.S. for a future term.
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- If you want to DEFER your admission
- Reply directly to this message immediately to inform us of your decision.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- All students may not be eligible to defer their admission.
***F-1 TRANSFER STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to DHS guidance, Transfer students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule. You may enroll in fully online courses, if desired.
- You must obtain your new I-20 before classes begin on January 19, so you must start the application process immediately.
- Review the FAQ page for more information.
Reply directly to this message immediately to inform us:
- Are you currently in the U.S. or abroad?
- Do you intend to enroll during Spring 2021 while in the U.S., or abroad?
- Do you intend to enroll only in online classes, or will your schedule have at least one in-person or hybrid course?
VISA ISSUANCE
At this time, many U.S. embassies and consulates remain closed and are not issuing visas. Some consulates have started scheduling future appointments, but there is not a guarantee that those appointments will be honored.
Contact your local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is quickly approaching, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada land borders are in effect through at least December 21. We cannot predict whether they will be extended past that date.
All students arriving from abroad should contact UTEP’s Environmental Health & Safety in advance at COVIDaction@utep.edu with the country of origin, date of entry, and contact information to inquire about potential quarantine requirements.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who will apply for, or who has already been approved for, the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
If you are a student who began their program online from abroad in Fall 2020 and you have been approved for PASE, check your Spring 2021 tuition bill immediately to ensure the PASE benefit has been applied, and you are being billed for the in-state tuition amounts. If there is an error, contact oip@utep.edu immediately.
Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
The OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. If you have any questions or concerns, please reach out to us by email at oip@utep.edu.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
December 4, 2020 (OPT Receipt Notice Delays - Sent to Recent OPT Applicants)
[Original message posted December 4, 2020, 11:20 AM]
You are receiving this message because you recently requested OPT or STEM OPT. Please read this email thoroughly, as it has important information, and we may need you to respond.
Many UTEP students who mailed their OPT/STEM OPT I-765 applications to USCIS over the last 2 months have reported that they have not received their I-797C receipt notice in the mail. International advisors at schools across the U.S. have noted the same issue for their students, and it seems to be a problem with other types of immigration applications, too.
Typically, you should receive your receipt notice in the mail 1-4 weeks after USCIS receives your application. Recently, we have received reports of a wait time of 8 weeks or more to receive the receipt notice.
Note that students have also reported not receiving a text/email notification of receipt even if they filed G-1145, but for official purposes, this email is only concerning the paper receipt notice that is mailed by USCIS.
WHAT WE NEED YOU TO DO:
- Check the mailing address on your I-765 regularly, and please email a copy of the receipt notice to oip@utep.edu once you receive it. If you already received your receipt notice, please email it immediately.
- If you still don't have your receipt notice once 30 days have passed since USCIS received your application in the mail, contact them directly to report the delay. You can find instructions in the "Issues with USCIS" tab at our OPT website. Please also email oip@utep.edu to let us know the date that USCIS received your application, and keep us updated of any correspondence you receive from USCIS.
- Note that it may take a long time to receive a response from USCIS. This step is not necessarily going to speed up the process, but it's important that USCIS is aware of how many people are impacted by these delays.
We appreciate if you can keep us updated of any progress on your application, especially since it helps us advise students with questions if we know what is happening with other students.
If you have any questions, please don't hesitate to reach out at oip@utep.edu.
December 3, 2020 (International Students: What's Next?)
[Original message posted December 3, 2020, 4:00 PM]
Dear International Students
If you have questions about the next steps regarding your international student status, you are not alone!
We're here to help you stay in compliance with your immigration status. Read below for details.
As a reminder, our office remains closed, and we are working remotely. We are unable to take phone calls, but you can email us at oip@utep.edu.
DECEMBER 2020 GRADUATES
Congratulations on your graduation! Be sure you have taken the necessary actions to avoid status violations:
- If you will apply for Optional Practical Training (OPT) to work in the U.S. and have not already started, you are running out of time. Visit our OPT website to learn more. Our next mandatory OPT Workshop is TOMORROW, Friday, December 4 at 2pm.
- If you will start a new academic program at UTEP in January, you must receive your new I-20 before classes begin. This means you must be admitted, complete your I-20 applications, and allow our office sufficient time to create your new I-20, by the end of your grace period. You’ll receive an email with instructions on applying for a new I-20 shortly after you are admitted.
- If you will start a new academic program at another school, complete the “Transfer Out Request” through Sunapsis once you have your admission letter.
- If you will leave the U.S., you have a 60 day grace period from the date you graduated in order to exit the U.S. You cannot re-enter the U.S. once you leave during your grace period.
- If your I-20 program end date is not currently listed as a date in December 2020, complete the “F-1 Student Exit Form” through Sunapsis to report your graduation.
- If your I-20 program end date is listed as a date in December 2020, no action is needed.
ALL OTHER STUDENTS
The Department of Homeland Security (DHS) still has not provided any guidance about the Spring 2021 semester. While we wait for information, we are proceeding for Spring 2021 in the same way we did for Fall 2020. See our email from October 27 for more details.
- If you will transfer to another school, complete the “Transfer Out Request” through Sunapsis once you have your admission letter.
- If you will take a leave of absence during Spring 2021, submit the "Student Exit Form" through Sunapsis after your fall classes end, but no later than January 18.
- If you will continue in the same program at UTEP, no action is needed. Make sure you are reviewing ALL emails from oip@utep.edu for alerts that need your attention.
OTHER NOTES FOR ALL STUDENTS
Remember that the University & OIP will be closed for Winter Break starting on Wednesday, December 23, and will not re-open until Monday, January 4. During this time, the office will NOT be operating: advisors will be unavailable, I-20s will not be shipped, and requests will not be processed.
If you have a request that needs to be processed before winter break, you must submit it by Friday, December 11 in order to have it reviewed before Winter Break.
Questions? Check our FAQ page, or email oip@utep.edu. Virtual walk-in advising information can be found on the FAQ page.
December 1, 2020 (Course Drop and Grading Method Reminders)
[Original message posted December 1, 2020, 2:50 PM]
Dear International Students,
We are receiving many questions about course drops and the S/U grading method, so we are re-sending the messages below for your convenience. Remember that you can view all messages sent since March at our Coronavirus Guidance page.
NOTE: IF YOU WILL APPLY FOR A REDUCED COURSE LOAD FOR FALL 2020, YOUR SUNAPSIS APPLICATION MUST BE SUBMITTED NO LATER THAN THURSDAY, DECEMBER 3 TO ALLOW TIME FOR PROCESSING BEFORE THE END OF THE SEMESTER.
Portion of original message, sent Friday, November 20:
Last week, UTEP announced changes to the grading policy, which allows most courses to be changed to Satisfactory/Unsatisfactory (S/U) grading instead of a typical letter grade.
Consistent with the announcement we made in the Spring 2020 semester, your immigration status will not be affected if you change the grading method of your course(s). You do not need permission or individual verification from OIP for to make this change.
Always consult with your academic advisor before making a decision about your courses. Students with a scholarship should contact the scholarship administrator to verify they are eligible to make this change without affecting their scholarship.
[Additional note for PASE recipients: Changing your grading method will not impact your PASE benefit.]
Original message, sent Monday, November 9:
UTEP recently announced that the Fall 2020 course drop deadline has been extended to December 3, 2020. While this change can be accommodating given the extraordinary circumstances, please remember:
Your immigration status depends on enrolling FULL TIME throughout the ENTIRE semester!
Do not drop below full-time enrollment without prior approval from OIP. Full-time enrollment minimums are:
-
- Undergraduate Students: 12 credits
- Graduate Students: 9 credits (or 3-credit thesis/dissertation class)
- All Part-Time Border Commuters: 3 credits
There are limited circumstances where the Department of Homeland Security (DHS) allows OIP to authorize a Reduced Course Load (RCL) so students can enroll less than full time. Review the information at our Maintaining Status website to learn if you are eligible, and how to apply.
If you have questions, OIP offers weekly virtual walk-in advising, and you can always email us at oip@utep.edu.
Please continue to stay safe and healthy, and finish the semester strong!
November 25, 2020 (Thanksgiving Office Closure)
[Original message posted November 25, 2020, 7:30 AM]
On behalf of the Office of International Programs (OIP), we'd like to wish you a very Happy Thanksgiving! We hope you have a restful break over these next few days.
As a reminder, OIP services will be unavailable on Thursday, November 26 and Friday, November 27.
We will resume remote operations on Monday, November 30.
November 23, 2020 (Border Restrictions Extended Through December)
[Original message posted November 23, 2020, 9:15 AM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Monday, December 21, 2020.
While we know the restrictions have been disruptive to daily life in our border city, please remember that they are in place to help stop the spread of COVID-19.
- Continue to immediately report any issues crossing to oip@utep.edu. Include the date, time, bridge, and a thorough summary of your experience.
- The OIP cannot guarantee whether CBP will allow you to enter. We strongly recommend that you are prepared at every crossing with your passport, F-1 visa, I-20 with recent travel signature, and the letters we sent by email on July 31.
- Students who have already graduated and are participating in OPT should bring their EAD and employment confirmation letter/paystubs, instead of the July 31 letters.
- Students who have already graduated and are participating in OPT should bring their EAD and employment confirmation letter/paystubs, instead of the July 31 letters.
- Do not cross the border for purposes that are not directly related to your student immigration status. CBP may evaluate the purpose of your trip outside the U.S. when determining whether to re-admit you into the U.S.
- We continue to discourage travel into Mexico by non-Mexican F-1 students and/or Mexican F-1 students who regularly reside in the U.S.
For more information about the restrictions, including information on exemptions and other travel, please see our emails from March 21 and May 28, which you can find at our Coronavirus Guidance website. We also have additional information at our FAQ page.
As a reminder, the OIP office continues to operate remotely. Please do not call the office, as we cannot answer. Contact us at oip@utep.edu. We are also offering virtual walk-in advising hours. Please visit our FAQ page for more information.
November 20, 2020 (Several Important Updates from OIP)
[Original message posted November 20, 2020, 1:20 PM]
Dear International Students,
We have quite a few updates and reminders to share with you today.
Please read this email thoroughly. Most questions we receive from students have already been answered in our recent emails.
- Surviving Finals as an International Student event
- Grading method updates
- Travel signature information
- OPT reminder
- Office closures & deadlines
- Contacting OIP
SURVIVING FINALS AS AN INTERNATIONAL STUDENT
Don't forget to register for this event, happening in just a few days on Monday, November 23 at 4:00PM MST.
Staff from UTEP Counseling & Psychological Services (CAPS) will provide extremely helpful information and tips specific to international students.
Visit the CampusEdge page to register and access the link to join.
GRADING METHOD UPDATES
Last week, UTEP announced changes to the grading policy, which allows most courses to be changed to Satisfactory/Unsatisfactory (S/U) grading instead of a typical letter grade.
Consistent with the announcement we made in the Spring 2020 semester, your immigration status will not be affected if you change the grading method of your course(s). You do not need permission or individual verification from OIP for to make this change.
Always consult with your academic advisor before making a decision about your courses. Students with a scholarship should contact the scholarship administrator to verify they are eligible to make this change without affecting their scholarship.
TRAVEL SIGNATURE INFORMATION
We have been getting a lot of questions about travel signatures.
Remember: A travel signature is the signature by an OIP advisor on page 2 of your I-20. The travel signature is NOT a requirement of your immigration status. It is ONLY required if you need to re-enter the U.S. from abroad. Your I-20 is NOT expired if you do not have a valid travel signature.
We have more travel signature information, including instructions on how to obtain a new I-20/travel signature while our office is closed, at our FAQ page.
OPTIONAL PRACTICAL TRAINING (OPT) REMINDER
Students who are graduating this December and want to work in the U.S. should have already started the OPT process.
If you have not started yet, you need to do so immediately. Students who are outside the U.S., or leave the U.S. after graduation, may lose OPT eligibility if they fail to apply before graduation.
Visit our OPT website for more information. Our next OPT Workshop is on Friday, December 4.
OFFICE CLOSURES & DEADLINES
The University, including OIP, will be closed next week on Thursday, November 26, and Friday, November 27 for Thanksgiving. Remote services will resume on Monday, November 30.
Also, remember that the University & OIP will be closed for Winter Break starting on Wednesday, December 23, and will not re-open until Monday, January 4. During this time, the office will NOT be operating: advisors will be unavailable, I-20s will not be shipped, and requests will not be processed.
If you have a request that needs to be processed before winter break, you must submit it by Friday, December 11 in order to have it reviewed before Winter Break.
Don't wait until the last minute. Every semester, there are students who lose thousands of dollars and put their entire future at risk, all because they didn't check their email for reminders from OIP and submit a brief application before the deadline. Don't be one of those students!!
CONTACTING OIP
Please remember, as indicated in dozens of emails since March, that we are not able to answer the OIP office phone while we are closed. Please contact oip@utep.edu with any questions.
You can also meet with an OIP advisor virtually during designated walk-in advising hours. Visit our FAQ page for details.
We hope you have a restful Thanksgiving break. Stay safe!
November 11, 2020 (F-1 Visas: Frequently Asked Questions)
[Original message posted November 11, 2020, 10:05 AM]
Dear International Students,
Immigration rules can be confusing, but OIP is here to help! We receive many questions about visas, particularly about what to do if your F-1 visa expires.
Remember, your visa is the colorful document that was affixed into one of the pages in your passport after your interview at the consulate or embassy. Students from Canada and Bermuda will not have an F-1 visa.
We want to address your concerns by answering some common questions now, especially since many students who are studying online outside the U.S. may need to renew their visas before they return.
IMPORTANT NOTE: The questions below are in reference only to F-1/F-3 student visas, and apply to both enrolled students and those participating in OPT/STEM OPT. The questions are answered under the assumption that your I-20 is valid, and that you are otherwise maintaining your F-1 immigration status.
1) If my F-1 visa expires, does it impact my immigration status?
No. While your F-1 visa and your F-1 immigration status are related, they are not dependent on each other. A visa is a travel document—it only represents permission to request entry into the U.S. Your visa does not have any impact on your authorized stay or immigration status. In fact, many students remain in the U.S. for years after their visa expires, because they continue to maintain their immigration status.
2) If my visa is expired and I leave the U.S., do I need to renew it before I re-enter the U.S.?
It depends:
- If you have traveled anywhere other than Canada, Mexico, or the adjacent islands (except Cuba) during your trip, you MUST RENEW your visa before you can return to the U.S. Visit our Applying for a Visa website for more information.
- If you did not travel outside Canada, Mexico, or the adjacent islands (except Cuba) during your trip, and you meet certain other conditions, you are eligible to use an expired visa. Review our Applying for a Visa website for more information. We strongly recommend that all students with an expired visa read our Automatic Visa Revalidation Fact Sheet, and carry a printed copy with them every time they travel.
3) I qualify for Automatic Visa Revalidation. Do I need to apply for something, or make a request in advance, in order to use an expired visa?
No. When you reach the port of entry, you will continue to use your current visa to enter the U.S., even if it is expired. A new/updated visa is not issued unless you renew it.
4) I meet all the other requirements for Automatic Visa Revalidation, but I have been outside the U.S. for more than 30 days because of COVID-19. Can I use my expired visa the next time I enter the U.S.?
This is at the discretion of U.S. Customs and Border Protection (CBP). While one of the listed requirements to use an expired visa is that your absence from the U.S. was less than 30 days, we have had students report that they have successfully used an expired visa to enter the U.S. after an absence of more than 30 days. However, enforcement of this rule is ultimately at the discretion of the CBP officer you encounter. The safest option is to renew your visa before the next time you enter the U.S., but it will be your decision whether to renew your visa, or try to enter with an expired visa.
5) Can I travel by car, train, bus, or plane within the U.S. if my visa is expired?
Yes. Since you are not leaving the U.S., your visa is not required for travel. Be sure to bring your passport, F-1 visa, I-94, and I-20 if you are traveling outside the El Paso area, in case you are questioned about your immigration status by a government official.
Remember that many areas of the country (including El Paso) may have quarantine requirements or other restrictions upon entry or re-entry. Be sure to review the information for all areas that you will travel to and through, and recognize that directives can change quickly.
6) Can I renew my visa in the U.S.?
No. Visas can only be renewed at a consulate or embassy outside the U.S.
7) If I am not a Mexican citizen, can I renew my visa in Ciudad Juarez, instead of my home country?
There are certain conditions in which this may be possible. Visit the U.S. Consulate in Mexico website to obtain more information.
NOTE: Even if you meet all conditions, you must exercise extreme caution. There is a risk you could be forced to remain in Mexico for days, weeks, or even months if there are processing delays with your application. If your application is denied, you may not be able to return to the U.S. Furthermore, because of COVID-19, the consulate may or may not be providing this service at the moment. Contact the consulate directly before making applying. We recommend speaking to an OIP advisor before you pursue this option.
8) How do I know if my home country’s consulate/embassy is open and accepting appointments?
The best way to find out is to contact them directly by phone or email. You can generally find some information at their website, but operating procedures are changing frequently due to COVID-19, so it is best to speak to someone at the consulate directly.
9) If my visa is expiring soon, what is the latest date I can use it to return to the U.S.?
If you are not eligible for Automatic Visa Revalidation, you are eligible to use your visa to enter the U.S. up until the day it expires. If your visa will expire within a few weeks of when you will re-enter the U.S., we recommend carrying a printed copy of the Department of State’s What is a U.S. Visa? page, which confirms this fact in the event that you encounter any issues at the port of entry.
Be cautious when you plan your return trip—we recommend re-entering the U.S. at least a few days before your visa expires. If you are traveling in the last days of your visa validity, flight delays or traveling through different time zones could result in your visa expiring by the time you reach the U.S. port of entry.
10) I need to renew my passport, but my F-1 visa is in my current passport. Do I need a new visa, too?
No, as long as your current visa is still valid for use. Once you receive your new passport, you will need to travel with your new passport, and your previous passport that contains your F-1 visa.
11) If I renew my passport and/or visa, how do I report it to OIP?
Please send a copy of the document(s) to us at oip@utep.edu so that we can update your internal record.
We hope the information above helped clarify what can often be a puzzling topic. We recommend that you visit our Applying for a Visa page for more information. If you have any questions, please contact us at oip@utep.edu.
November 9, 2020 (Enrollment Reminders)
[Original message posted November 9, 2020, 5:55 PM]
Dear International Students,
UTEP recently announced that the Fall 2020 course drop deadline has been extended to December 3, 2020. While this change can be accommodating given the extraordinary circumstances, please remember:
Your immigration status depends on enrolling FULL TIME throughout the ENTIRE semester!
Do not drop below full-time enrollment without prior approval from OIP. Full-time enrollment minimums are:
-
- Undergraduate Students: 12 credits
- Graduate Students: 9 credits (or 3-credit thesis/dissertation class)
- All Part-Time Border Commuters: 3 credits
There are limited circumstances where the Department of Homeland Security (DHS) allows OIP to authorize a Reduced Course Load (RCL) so students can enroll less than full time. Review the information at our Maintaining Status website to learn if you are eligible, and how to apply.
If you have questions, OIP offers weekly virtual walk-in advising, and you can always email us at oip@utep.edu.
Please continue to stay safe and healthy, and finish the semester strong!
October 30, 2020 (Time Change: Daylight Savings Time Ending)
[Original message posted October 30, 2020, 11:00 AM]
Dear International Students,
We know many of you are studying outside the U.S. this semester, so we wanted to send a notice/reminder about Daylight Savings Time.
This weekend, Daylight Savings Time will end. This means that on Sunday, November 1 at 2:00 AM, the time automatically reverts to 1:00 AM. This is known as "gaining" an hour.
Not all areas and countries observe Daylight Savings Time, so please keep this in mind if you have synchronous online classes, or assignments due at a certain time.
If you aren't sure if you will be affected, you can find many time zone conversion website online, or you can do a quick internet search for "Time in El Paso, TX" to verify the time here compared to where you are. El Paso is in the Mountain Time Zone.
October 28, 2020 (Suspending I-20 Pick Up)
[Original message posted October 28, 2020, 10:45 AM]
Dear International Students,
Due to the rising number of COVID-19 cases in El Paso, along with El Paso's Stay Home Order, we will be stopping the in-office I-20 pick up service after this week.
Until further notice, the last date to pick up your I-20 in the OIP office (Union East 203) will be TOMORROW, Thursday, October 29 from 4pm - 6pm. If you plan to visit the office tomorrow to pick up your I-20 or obtain a travel signature, you must review and follow the rules and guidelines at our FAQ page.
After tomorrow, students must arrange shipping to collect an I-20 until further notice. You can find shipping instructions at our FAQ page.
The health and safety of the UTEP community is our priority, and we look forward to being able to offer I-20 pick up again in the future, once it becomes safe to do so.
Please contact us at oip@utep.edu if you have any questions. As a reminder, OIP advisors are available weekly for virtual walk-in advising hours. Please visit our FAQ page for details.
October 27, 2020 (Update on Spring 2021 Enrollment)
[Original message posted October 27, 2020, 10:30 AM]
Dear International Students,
The start of the Spring 2021 semester is less than three months away, and we want to continue to support you through these turbulent times, ensuring that you have time to select the courses that you need to maintain progress toward your degree.
In the absence of any new guidance from the Department of Homeland Security (DHS) regarding enrollment for next semester, we will register students for the spring much like we did this fall.
- Students continuing in the same academic program may enroll in one or more online classes to include the option of taking all online classes, if needed.
- These students may enroll from within the U.S. or abroad.
- These students may enroll from within the U.S. or abroad.
- Students with an Active SEVIS record who are starting a new program at UTEP, or transferring from another school to UTEP, may enroll in one or more online classes to include the option of taking all online classes, if needed.
- These students may enroll from within the U.S., or abroad.
- These students may enroll from within the U.S., or abroad.
- New students, including those without an Active SEVIS record, must enroll in at least one 3-credit in-person or hybrid course if they wish to be in the U.S. during Spring 2021.
- New students, including those without an Active SEVIS record, may enroll in fully online classes if they remain outside the U.S. for the Spring 2021 semester.
- These students may apply for an I-20 for a future semester
- These students are not required to enroll full time for immigration purposes
- These students may also choose to defer their admission to a future semester
- Students with Teaching/Research/Graduate Assistant invitations should contact their academic department to determine if participation from abroad is permitted
- All students with an Active SEVIS record in F-1 status must adhere to the full time enrollment requirements, whether they are in the U.S. or abroad:
- Undergraduate Students: 12 credit hours
- Graduate Students: 9 credit hours or 3 credit hour thesis/dissertation course
- All Part-Time Border Commuters: 3 credit hours
- Students must receive Reduced Course Load approval if they have a valid reason to be enrolled under the required credit minimum.
- Students should contact their academic advisor for questions about course recommendations, holds, and scheduling.
IMPORTANT: The recommendations above are to help you plan for the upcoming semester. As noted in our email to students on Wednesday, October 7, DHS has not yet issued guidance for Spring 2021. If new guidance is issued by DHS that contradicts these recommendations, we will inform you by email as soon as possible.
If you have any questions, please contact us at oip@utep.edu.
October 20, 2020 (Border Restrictions Extended Through November)
[Original message posted October 20, 2020, 9:00 AM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada land borders through Saturday, November 21, 2020.
While we know the restrictions have been disruptive to daily life in our border city, please remember that they are in place to help stop the spread of COVID-19.
- Continue to immediately report any issues crossing to oip@utep.edu. Include the date, time, bridge, and a thorough summary of your experience.
- The OIP cannot guarantee whether CBP will allow you to enter. We strongly recommend that you are prepared at every crossing with your passport, F-1 visa, I-20 with recent travel signature, and the letters we sent by email on July 31.
- Students who have already graduated and are participating in OPT should bring their EAD and employment confirmation letter/paystubs, instead of the July 31 letters.
- Students who have already graduated and are participating in OPT should bring their EAD and employment confirmation letter/paystubs, instead of the July 31 letters.
- Do not cross the border for purposes that are not directly related to your student immigration status. CBP may evaluate the purpose of your trip outside the U.S. when determining whether to re-admit you into the U.S.
- We continue to discourage travel into Mexico by non-Mexican F-1 students and/or Mexican F-1 students who regularly reside in the U.S.
For more information about the restrictions, including information on exemptions and other travel, please see our emails from March 21 and May 28, which you can find at our Coronavirus Guidance website. We also have additional information at our FAQ page.
As a reminder, the OIP office continues to operate remotely. We are now offering virtual walk-in advising hours, along with limited hours to pick up your I-20 from the OIP office. Please visit our FAQ page for more information.
October 19, 2020 (OPT Reminders for Graduating Students)
[Original message posted October 19, 2020, 9:30 AM]
Dear International Students,
Have you thought about what you will do after you complete your degree at UTEP?
Most F-1 students are eligible for Optional Practical Training (OPT) work authorization after graduation. Unlike most international student benefits, OPT is recommended by OIP, then approved by U.S. Citizenship and Immigration Services (USCIS). Because it requires government approval, the process typically takes 3-5 months before you can begin working.
Each semester, students lose out on great job opportunities because they waited too long to apply for OPT. Avoid this situation by applying early!
December 2020 graduates: Your filing window is open! Attend a mandatory workshop as soon as possible to start applying.
May 2021 graduates: Your filing window will open in February. You may attend a workshop any time, but we recommend waiting until closer to next semester to ensure you receive up-to-date information.
While we have already held quite a few this semester, we added an additional virtual OPT workshop this week at the request of a few students who were not previously aware of the requirement. You can find the full workshop schedule, along with thorough information about OPT, at our OPT website.
As a reminder, the OIP office continues to operate remotely. We are now offering virtual walk-in advising hours, along with limited hours to pick up your I-20 from the OIP office. Please visit our FAQ page for more information.
October 15, 2020 (Proposed International Student Rule Changes)
[Original message posted October 15, 2020, 10:00 AM]
Dear International Students,
Over the past few weeks, you may have heard about a proposed rule by the Department of Homeland Security (DHS) regarding international student admissions. We want to clarify a few details to avoid unnecessary worry or confusion:
- The proposed rules include limiting how many years a visa will be issued for some students, standardizing duration of admission, and a different program extension process from the current process.
- Standardizing duration of admission will require that international students obtain government approval to extend their F-1/J-1 immigration status in the U.S.
- Currently, F-1/J-1 are admitted into the U.S. for “Duration of Status,” or “D/S,” and extensions of their status (to take more time to complete their degree, apply for OPT or Academic Training, additional research, start a new program/degree level, etc.) are processed by OIP.
- Standardizing duration of admission will require that international students obtain government approval to extend their F-1/J-1 immigration status in the U.S.
- No changes have been made. If changes are approved, OIP will provide thorough information and recommendations through e-mail.
- Continue to regularly check your @miners.utep.edu email account for updates about this and other immigration matters.
- Continue to regularly check your @miners.utep.edu email account for updates about this and other immigration matters.
- The changes are currently PROPOSED, which means they are publicly available for comment ONLY.
- The University of Texas System (UTS), along with many other organizations and individuals around the world, are submitting comments to DHS against the proposed changes.
- The University of Texas System (UTS), along with many other organizations and individuals around the world, are submitting comments to DHS against the proposed changes.
- When looking for information, do your own research and fact checking. Use reliable sources. Alternatively, ask the OIP for clarification when you have questions and concerns about immigration matters. Do not pass on rumors.
As a reminder, the OIP office continues to operate remotely. Starting this week, we are offering virtual walk-in advising hours, along with limited hours to pick up your I-20 from the OIP office. Please visit our FAQ page for more information.
October 9, 2020 (OIP Operating Procedures Update)
[Original message posted October 9, 2020, 1:30 PM]
Dear International Students,
We have a few updates for you regarding the Office of International Programs (OIP) operating procedures:
- Designated I-20 Pick Up Times
- I-20 Replacement & Travel Signature Process
- Virtual Walk-In Advising
As usual, the information in this message is subject to change at any time as the COVID-19 situation at UTEP and in the world continues to evolve.
DESIGNATED I-20 PICK UP TIMES
Students may now visit our office (Union East 203) on Mondays from 11am - 1pm, and Thursdays from 4pm - 6pm to pick up an I-20.
You must adhere to the following rules:
- This service is being offered for picking up your I-20 ONLY. Students should spend less than one minute in the OIP office during their visit. It is not to be used for advising or "quick questions."
- Masks must be worn at all times while on the UTEP campus, including in the OIP office. If you are not wearing an appropriate mask, your I-20 will not be dispensed and you will not be permitted in the OIP office.
- Do not come to campus if you are not feeling well or you have been in contact with someone who has COVID-19. Visit https://screening.utep.edu before you plan to come to campus.
- Only students picking up an I-20 will be permitted to enter the OIP office. Anyone accompanying a student who is NOT picking up an I-20 themselves, must wait outside the office.
- Do not come to the office unless you have been notified by email that you have an I-20 waiting, or have been approved for a travel signature.
- Bring your UTEP ID or another photo ID. I-20s will not be given out without a photo ID.
- I-20s can only be picked up by the F-1 student to whom it belongs, or their F-2 dependent(s). Do not send a friend or family member to pick up your I-20.
- OIP staff members continue to work remotely, and will NOT be in the office outside the strict hours designated above.
- If you are not in the El Paso area, or if you are outside the U.S. and need your new I-20 in order to make your next entry into the U.S., you may not utilize this service. Please arrange shipping for your I-20. You can find shipping instructions at our FAQ page.
If this service is misused (i.e. students seeking advising, visiting the office for purposes other than I-20 collection, or not following other rules above), we will be forced to cancel it immediately and revert back to the shipping-only option for I-20 retrieval.
I-20 REPLACEMENT & TRAVEL SIGNATURE PROCEDURE
If you are able to visit the OIP office in person during designated I-20 collection hours:
- Submit the "Travel Signature Request" in Sunapsis if your current I-20 if you only need an updated travel signature on page 2. Do not come to the office until you are notified by email that your request has been approved.
- Submit the "I-20 Replacement Request" in Sunapsis if your current I-20 is damaged, lost, or you need a new one for another reason. A new travel signature will also be provided. Do not come to the office until you are notified by email that your request has been approved.
If you are NOT able to visit the OIP office in person to pick up your I-20, and will arrange shipping, you should only submit the I-20 Replacement Request in Sunapsis, whether you need a new travel signature or a new I-20. You will receive an email once your new I-20 has been created and is ready for shipping.
VIRTUAL WALK-IN ADVISING
OIP advisors will be available on Tuesdays from 9am - 11am, Wednesdays from 11am - 1pm, and Thursdays from 1pm - 3pm, for virtual walk-in advising.
To accommodate all students, advising sessions should not be more than 15 minutes long. Email oip@utep.edu if you need a longer appointment, or if you need an appointment outside walk-in hours. As always, students may still email oip@utep.edu at any time for assistance.
The link to join the advising sessions is provided at our FAQ page.
Remember: Despite these slight changes, OIP staff members continue to work remotely. We are unable to answer the phone. Please email us at oip@utep.edu for any questions or concerns.
October 7, 2020 (Questions About Spring 2021)
[Original message posted October 7, 2020, 10:50 AM]
Dear International Students,
On Tuesday, October 6, 2020, the President’s Office sent a message regarding courses for the Spring 2021 semester, which indicated that there will be a combination of online, hybrid, and in-person course options next semester. Similar to other U.S. schools, UTEP messages are intended to alleviate your uncertainty about your Spring 2021 enrollment.
The Department of Homeland Security (DHS) is in the process of providing U.S. schools with updates about the enrollment of international students for the Spring 2021 semester, but information has not yet been released. DHS has also not announced when we can expect new information. The Office of International Programs (OIP) will continue to update the UTEP community once DHS makes any announcements.
At this time, we kindly ask that international students please hold questions about next semester, including course/schedule requirements, travel ability, and potential DHS exceptions, until new information about Spring 2021 is released by DHS and shared by OIP.
Rest assured that we will inform you as soon as new official information is received and confirmed.
We ask you to continue checking your UTEP email account for important reminders and announcements. We also encourage you to follow our Facebook page and review the information at our FAQ page.
As a reminder, the OIP is continuing to work remotely. Please address any questions or concerns to oip@utep.edu.
October 5, 2020 (OPT Unemployment Updates)
[Original message posted October 5, 2020, 1:35 PM]
Dear International Students on OPT,
This message contains recent important updates about Optional Practical Training (OPT). DO NOT IGNORE IT. Please review the ENTIRE email before contacting us with questions.
Starting last week, the Department of Homeland Security (DHS) activated a feature in SEVIS that will automatically terminate the SEVIS records of students on OPT who have exceeded the unemployment limit, or who have not reported their employment/volunteering.
Previously, the SEVIS records of students who exceeded the OPT unemployment limit would remain active throughout the entire OPT period, even if no employment/volunteering was reported. While these students were always in violation of their immigration status, no action was taken by DHS on the SEVIS record.
Now, DHS can and will terminate the SEVIS record of students who exceed the unemployment limit, including students who are working/volunteering, but who have not reported. SEVIS record termination automatically ends any remaining OPT eligibility, and requires the student to immediately exit the U.S., without a grace period.
Remember: It is equally important that you are working/volunteering, AND that you are reporting within 10 calendar days of any changes.
IMPORTANT NOTES:
- Student in their first year of OPT are permitted up to 90 cumulative days of unemployment.
- Students on the STEM OPT extension are permitted up to 150 cumulative days of unemployment for the entire three year period, including any days used during the first year.
- OIP regularly sends out email reminders to students who have not yet reported, or who are approaching the unemployment limit. These emails are a courtesy, and students SHOULD NOT rely on these messages to report. Your immigration status is your responsibility.
- DHS will likely contact you by mail if you exceed the unemployment limit, with a reminder to immediately report or face termination.
- All students on OPT and STEM OPT should report the following changes within 10 calendar days through the OPT Notification of Changes e-form in Sunapsis.
- Starting a new job/volunteer opportunity
- Significant change in position (job title, duties, location, paid/unpaid, # of hours, etc.)
- Ending a job/volunteer opportunity
- Change in U.S. address or contact information
- DO NOT REPORT ANY CHANGES THROUGH THE SEVP PORTAL. Only report through Sunapsis. Changes reported through the SEVP Portal are not transmitted to OIP, so we will not have your current information, and we cannot properly advise you. When you report through Sunapsis, we update SEVIS/SEVP to ensure you are in compliance.
- While you are on OPT and STEM OPT, you MUST continue to check your UTEP email account, or set up email forwarding from your UTEP account to another email address. You will continue to have access to your UTEP email account, even after graduation. Contact helpdesk@utep.edu for assistance.
- Due to COVID-19, DHS has made temporary exemptions that permit students to maintain status when working/volunteering less than 20 hours per week. We do not know how long these changes will be in place. DHS HAS NOT made any changes to the OPT unemployment limits. Please see www.utep.edu/oipcovidfaq for more information.
DO YOU NEED TO TAKE ANY ACTION?
- If your OPT application is pending, or if you have not yet mailed your application USCIS, no action is needed about this issue. Remember to report within 10 days of starting any new employment/volunteering once your OPT is approved.
- If your OPT is approved and you are currently working/volunteering, and have already reported, you do not need to take any action.
- If your OPT is approved and you are currently working/volunteering, and have NOT already reported, IMMEDIATELY submit the OPT Notification of Changes through Sunapsis.
- If your OPT is approved and you are NOT currently working/volunteering, actively seek out opportunities to ensure you do not exceed the limit. Within 10 days of when you start working/volunteering, submit the OPT Notification of Changes through Sunapsis.
If you have thoroughly reviewed this email and you have further questions, or would like OIP to check how many days of unemployment you have accrued, please contact us at oip@utep.edu.
As a reminder, our office continues to be closed due to COVID-19. Staff members are working remotely. You can find current operating procedures at www.utep.edu/oipcovidfaq. We recommend following www.facebook.com/oipUTEP for regular updates as well.
September 21, 2020 (Border Restrictions Extended Through October)
[Original message posted September 21, 2020, 6:50 PM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada borders through Wednesday, October 21, 2020.
While we know the restrictions have been disruptive to daily life in our border city, please remember that they are in place to help stop the spread of COVID-19.
- Continue to immediately report any issues crossing to oip@utep.edu. Include the date, time, bridge, and a thorough summary of your experience.
- The OIP cannot guarantee whether CBP will allow you to enter. We strongly recommend that you are prepared at every crossing with your passport, F-1 visa, I-20 with recent travel signature, and the letters we sent by email on July 31.
- Do not cross the border for purposes that are not directly related to your student immigration status. CBP may evaluate the purpose of your trip to Mexico when determining whether to re-admit you into the U.S.
- We continue to discourage travel into Mexico by non-Mexican F-1 students and/or Mexican F-1 students who regularly reside in the U.S.
For more information about the restrictions, including information on exemptions and other travel, please see our emails from March 21 and May 28, which you can find at our Coronavirus Guidance website. We also have additional information at our FAQ page.
August 27, 2020 (Fall Semester Alerts and Reminders)
[Original message posted August 27, 2020, 10:25 AM]
Good Morning F-1 International Students!
We hope you had a safe and healthy summer, and that the first few days of the new semester have started smoothly.
We are sending this message to help you avoid immigration status violations this semester. REVIEW THIS ENTIRE EMAIL THOROUGHLY, AS SOON AS YOU RECEIVE IT.
If you are not in compliance with immigration regulations, you will receive many more emails from our office. This fills up your inbox, and detracts from our ability to provide required services to students. During this very busy time, please help us avoid the need to follow up and send additional reminders, by staying in compliance and taking action now.
- Remember: Your immigration status depends on enrolling FULL TIME throughout the ENTIRE semester! We will begin sending warning emails next week. Address this issue immediately if you are not already properly enrolled. Do not drop below full time enrollment at any time in the semester before consulting with OIP.
- Undergraduate Students: 12 credits
- Graduate Students: 9 credits
- All Part-Time Border Commuters: 3 credits
- There are limited circumstances where the Department of Homeland Security (DHS) allows us to authorize a Reduced Course Load (RCL) so students can enroll less than full time. Review the information at our Maintaining Status website to learn if you are eligible, and how to apply.
- There are temporarily exceptions to the online course limit. Please see the email sent by our office on July 28, and the information on our FAQ page.
- If you were authorized to concurrently enroll at another school this semester, email a copy of your class schedule that includes the class title, meeting times, and number of credits, to oip@utep.edu. We will begin sending warning emails next week, so please do this now.
- If you will not attend UTEP this semester because you recently graduated or you are taking a leave of absence, you must immediately report to us through Sunapsis:
- Submit the 'F-1 Student Exit' e-form if you will leave the U.S.
- Submit the 'Transfer Out Request' e-form if you will start a program at another school
- Submit the 'Report Change in Immigration Status' e-form if you obtained a new immigration status
- Our office remains closed, and all staff members have been working remotely since March. We do not know when the office will begin to re-open, but we will email you as soon as we have an update.
- We continue to be unable to accept phone calls. Please communicate with us by email at oip@utep.edu.
- In observance of Labor Day, OIP services will be unavailable on Monday, September 7. We will resume remote operations on Tuesday, September 8.
As always, we encourage you to review our website and follow us on Facebook for more information and regular updates. Please don't hesitate to email us at oip@utep.edu with any questions, concerns, or feedback.
August 21, 2020 (Updates for OPT Students)
[Original message posted August 21, 2020, 2:35 PM]
Good Afternoon,
You are receiving this email because you have applied for, or are participating in, Optional Practical Training (OPT), and/or STEM OPT.
We have a few important updates from the Department of Homeland Security (DHS) to share with you today:
- The I-765 form is changing next week. If you have been recommended for OPT and STEM OPT and have not yet mailed your application to USCIS, please contact oip@utep.edufor advising to ensure you are submitting the correct form. Submitting the incorrect form edition could result in loss of OPT/STEM OPT eligibility.
- USCIS recently announced a disruption in Employment Authorization Document (EAD) production that has been causing delays between application approval and EAD card issuance. If your OPT or STEM OPT was recently approved, you may notice an extended wait time before you receive your card. For students on regular OPT, keep in mind that unemployment begins accruing on the day that your application is approved, even though you do not yet have your card. If you experience any issues with this or have questions about how it may affect you, please contact oip@utep.edu.
- Because of the issues mentioned in #2 above, USCIS has temporarily allowed employers to complete Form I-9 for new employees without the EAD, if the employee can present the I-765 approval notice (also known as Form I-797). If you are in this situation, please share the link to the USCIS announcement with employer.
- Earlier this week, USCIS made a general announcement reminding schools and OPT participants to update their employment and contact information in SEVIS. The announcement is making its way through the media and news outlets. Please do not be alarmed by the message-- it only serves as a reminder of a requirement that you should all be aware of.
We will take this opportunity to again remind all those on OPT that you must report any changes to your employment, volunteering, and contact information within 10 days of the change by submitting the 'OPT Notification of Changes' e-form through Sunapsis. Please DO NOT submit any changes through the SEVP Portal, even if you have an account.
You can find more information about maintaining status while on OPT and reporting requirements at our OPT website.
You can also find other recent updates about OPT at our FAQ page.
As always, please do not hesitate to reach out to us at oip@utep.edu if you have any questions or concerns
August 19, 2020 (Border Restrictions Extended Through September)
[Original message posted August 19, 2020, 10:00 AM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada borders through Monday, September 21, 2020.
We know this is unwelcome news for those affected. Please remember that the restrictions are in place to help stop the spread of COVID-19.
- We continue to receive reports of vastly different experiences from students who have been crossing the U.S.-Mexico border. We encourage you to email oip@utep.edu to report when you are successful or unsuccessful, and include the bridge you were at, date and time, and a summary of the experience. This will help us understand what is happening day-by-day.
- We still do not know how Customs and Border Protection (CBP) will react to students who are attempting to cross with fully online schedules for Fall 2020, or students who are attempting to cross during times when they do not have an in-person class. As a reminder, every entry into the U.S., even in normal times, is at the discretion of the CBP officer(s) you encounter.
- There is no way for OIP to guarantee in advance whether CBP will allow you to enter. Our best advice is to be prepared with your passport, F-1 visa, I-20 with recent travel signature, and the letters we sent by email on July 31.
- We continue to discourage travel whenever possible, especially travel into Mexico by non-Mexican students, or Mexican students who plan to reside in the U.S. this fall.
- Do not try to cross the border for purposes that are not directly related to your student immigration status. CBP may evaluate the purpose of your trip to Mexico when determining whether to re-admit you into the U.S.
For more information about the restrictions, including information on exemptions and other travel, please see our emails from March 21 and May 28, which you can find at our Coronavirus Guidance website. We also have additional information at our FAQ page.
August 13, 2020 (Brief Reminders and Updates for Active F-1 Students)
[Original message posted August 13, 2020, 11:50 AM]
Dear International Students,
We would like to take a few moments to answer some of the questions we have been receiving frequently in the last few weeks. Please review this information as soon as possible to stay informed:
1) Need something from OIP, but don't know where to go? Nearly every request can be found through Sunapsis. Check the tabs on the left side of your profile for a list of e-forms.
2) Students who need a new I-20 or updated travel signature must submit the 'I-20 Replacement Request' in the 'Letters/Signatures' tab through Sunapsis. You can find more information at our FAQ page.
3) If you graduated in August or will graduate in December, attend an Optional Practical Training (OPT) workshop as soon as possible, if you are interested in working in the U.S. after graduation. Virtual workshops for fall have been scheduled, and are available in the OPT Workshops tab at our OPT website.
OPT applications take 3-5 months to process since they are adjudicated by USCIS. Every semester, students lose out on job opportunities because they started the process too late. Plan ahead and apply early.
4) If you need an On Campus Work Authorization Letter to provide to Human Resources (HR), submit the 'On Campus Work Authorization Request' in the 'Letters/Signatures' tab in Sunapsis. This includes students who are working at UTEP for the first time, and students who need to renew their work authorization documents at the request of HR.
5) Our office remains closed, and all staff members are working remotely. We do not know when the office will begin to re-open, but we will communicate with students by email when we have an updates.
We continue to be unable to accept phone calls. Please communicate with us by email at oip@utep.edu. We will reply to your message by the end of the next business day.
6) Most questions about Fall 2020 have been answered at our FAQ page. Please be sure to review the information there, and the information in the July 28 email from OIP. If you cannot find the answer in recent emails or at the FAQ page, please reach out to us at oip@utep.edu.
We hope you have had the best summer possible, and are staying healthy and safe!
August 4, 2020 - TOWN HALL RECORDING
Click below to view a recording of the August 4, 2020 OIP Virtual Town Hall.
Please note that the information in the video is subject to change any any time.
July 28, 2020 (Updated Fall 2020 Guidance for Continuing F-1 Students)
[Original message posted July 28, 2020, 7:45 PM]
Dear International Students,
This email contains vital information about new Fall 2020 guidance issued by the Department of Homeland Security (DHS) on Friday, July 24. It is critical that you thoroughly review this entire message as soon as possible.
Review these important notes before proceeding:
- The guidance in this email is intended for students who will continue in their same program at UTEP for Fall 2020
- Students starting a new program at UTEP in Fall 2020 will receive a separate message later today and may disregard this message.
- Students who plan to take a leave of absence for Fall 2020 should contact oip@utep.edu for advising.
- All other students who will not attend UTEP in Fall 2020 may disregard this message.
- The guidance in this email supersedes guidance previously provided by OIP.
- After thoroughly reviewing this email, please visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ website, please email oip@utep.edu for advising.
- OIP will host a virtual Town Hall on Tuesday, August 4 at 3:00pm MDT to discuss the new guidance. We highly recommend that all international students attend. The session will be recorded for those who are unable to participate at that time. Visit Campus Edge to register and submit questions in advance.
- Immediately after reviewing this message, all students who will continue at UTEP in Fall 2020 MUST submit the Fall 2020 F-1 Student Enrollment Plan survey. This survey is MANDATORY, as UTEP must collect this required information for reporting and compliance purposes.
BACKGROUND
DHS requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. DHS has made temporary adjustments to these regulations because of the COVID-19 pandemic.
UTEP is considered to be a “hybrid” school for Fall 2020. While the majority of courses will be offered fully online, there will be in-person and hybrid (mix of online and in-person components) courses offered where appropriate.
- On Monday, July 6, DHS issued guidance for Fall 2020.
- On Friday, July 10, OIP sent an email based on the information in the July 6 guidance.
- On Tuesday, July 14, DHS rescinded the July 6 guidance.
- On Friday, July 24, DHS issued new guidance for Fall 2020.
Students should use the information in this email to prepare for the Fall 2020 semester. While we hope that there will be no further changes, we must always be prepared for future fluctuations in DHS guidance.
WHAT HAS CHANGED?
PREVIOUS (OLD) GUIDANCE |
NEW (CURRENT) GUIDANCE |
Continuing students could only be in the U.S. during Fall 2020 if they were enrolled in at least one 3-credit in-person or hybrid course. |
Continuing students may be in the U.S. during Fall 2020 regardless of their course schedule, even if they are enrolled in only online classes. |
Continuing students enrolled in online classes outside the U.S. may not maintain Active SEVIS records. The student’s SEVIS record would be terminated for the semester, and the student would be required to leave the U.S. by the first day of classes, and remain outside the U.S. for the entire semester. |
Continuing students enrolled in online classes outside the U.S. may maintain Active SEVIS records. The SEVIS record will remain Active as long as the student is otherwise maintaining status. |
All students who would enter, re-enter, or remain in the U.S. for Fall 2020 were required to receive a new I-20 with updated remarks indicating that they were permitted to be in the U.S. |
Students are not required to receive a new I-20 for these purposes. Students should continue to ensure that their I-20 has the correct information and a recent travel signature. |
Students who did not have in-person or hybrid courses available would be required to enroll in one 3-credit in-person or hybrid course, even if it was not required for their degree, if they wanted to stay in the U.S. |
Students do not need to enroll in extraneous courses in order to stay in the U.S., as long as they maintain a full course of study are are approved for a Reduced Course Load (RCL). |
December 2020 graduates would not be eligible to apply for OPT if taking online classes from outside the U.S., because their SEVIS records would be terminated during Fall 2020. |
Because their SEVIS record can remain Active, December 2020 graduates are eligible to apply for OPT regardless of their course schedule, whether in the U.S. or abroad for Fall 2020, as long as they otherwise maintain status. (Review the FAQ page for important information about applying for OPT during Fall 2020) |
WHAT HAS NOT CHANGED?
- The usual limit on online enrollment DOES NOT apply to the Fall 2020 semester. You may take more than one online class, including all online classes, and be in compliance.
- Students must enroll in and maintain a full course of study at all times:
- Undergraduate Students: 12 credit hours
- Graduate Students: 9 credit hours
- All Part-Time Border Commuters: 3 credit hours
NOTE: Whether you enroll from within or outside the U.S., your SEVIS record will be Active. Therefore, you are bound to the same F-1 regulations and you MUST stay enrolled full time through the entire semester. Falling below full time at any time during the semester is a violation of your immigration status and may result in termination of your SEVIS record.
- Students who have a valid reason to be enrolled less than full time MUST submit a Reduced Course Load (RCL) application before classes begin:
- Students in the last semester of their program
- Graduate students enrolled in a thesis/dissertation course
- Students with a documented illness or medical condition
- Students experiencing certain academic difficulties
- The guidance does not affect on campus employment, Curricular Practical Training (CPT), or Optional Practical Training (OPT). Review the FAQ page after reviewing this email for more information.
IMPORTANT DETAILS TO CONSIDER
Enrolling While Abroad
If you wish to enroll online from outside the U.S., are you prepared to do so? Review the FAQ page after reviewing this email for a list of things to consider before you make the decision.
Returning to the U.S.
If you are outside the U.S. and plan to re-enter for the Fall 2020 semester, you should arrive before classes begin on August 24, or you may risk extensive questioning and potential denial at the port of entry.
IMPORTANT: We do not know how Customs and Border Protection (CBP) will handle students who attempt to enter the U.S. after the beginning of the semester, even if they are in compliance with enrollment requirements with an Active SEVIS record. This includes students entering through airports and by land.
We also do know how CBP in the El Paso area land borders will handle crossing attempts by students who are enrolled in only online classes. Especially while the border restrictions are in effect, students should be prepared for extensive questioning and potential denials at the border if not crossing for on-campus classes or employment directly related to their F-1 student status.
Although the current guidance does not prohibit students from entering after the start of the semester, CBP is a separate government agency and may follow different internal guidelines that we do not know about. We will not be able to predict how CBP will handle these situations until they happen.
Travel & Required Documents
In all cases, we encourage you to limit travel as much as possible as COVID-19 remains a global pandemic. Keep yourself and others safe.
To enter the U.S., you must have:
- A valid, unexpired passport,
- A valid F-1 visa (see notes below),
- Most recent I-20 with a valid travel signature on page 2. Review the FAQ page for more information on I-20s and travel signatures, and
- Supplemental letters from UTEP, which OIP will provide by email no later than July 31.
Students who are abroad must evaluate on an individual basis whether they are able to re-enter the U.S. in time for the first day of classes on August 24. If you cannot arrive until after classes begin and you have an in-person or hybrid course, contact your professor(s) directly to inform him/her of the situation.
Travel Restrictions
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is less than four weeks away, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
Border restrictions at the U.S.-Mexico and U.S.-Canada borders are in effect through at least August 20. We cannot predict whether they will be extended past that date.
All students arriving from abroad must contact UTEP’s Environmental Health & Safety in advance at COVIDaction@utep.edu with the country of origin, date of entry, and contact information.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
Visas
As always, students remaining in the U.S. are not required to have a valid F-1 visa. A valid visa is only required when entering the U.S. from abroad.
- Students who are abroad with a valid, unexpired F-1 visa, or who are eligible for Automatic Visa Revalidation, may enter the U.S. as long as there are no travel restrictions in effect.
- Students whose visa is expired and are not eligible for Automatic Visa Revalidation will be required to renew the visa before entering the U.S. Please see our Applying for a Visa page, and contact your nearest consulate/embassy immediately.
If your visa is expiring soon, we recommend attempting to re-enter the U.S. before it expires. The visa will be valid through the date of expiration. Be sure to take into account time zone differences and flight delays if you will enter in the final days of validity.
At this time, many U.S. embassies and consulates remain closed and are not issuing visas. Some consulates have started scheduling future appointments, but there is not a guarantee that those appointments will be honored. OIP is monitoring this situation, but we recommend that students contact their local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country.
Automatic Visa Revalidation (Using an Expired Visa)
Many UTEP students regularly rely on Automatic Visa Revalidation to enter the U.S., often without even realizing it. One of the conditions of using an expired visa is that your absence from the U.S. was 30 days or less.
We have reached out for guidance from the government to confirm that the regulation has not changed. Neither the Department of State (DOS) nor CBP have updated guidance about the requirement to be outside the U.S. for less than 30 days.
Admission into the U.S. with an expired visa after an absence of more than 30 days will be handled by the CBP officer on a case-by-case basis. While we have had students report that they have entered with an expired visa after an absence of more than 30 days, we cannot guarantee that that will be the case for every student.
If you are planning to enter the U.S. with an expired visa after an absence of more than 30 days, do not bring attention to the fact that you have been outside more than 30 days. However, if asked about this by CBP, be truthful.
Please be sure to email oip@utep.edu to let us know whether or not your attempt was successful. This will help us evaluate the situation so that we can provide accurate guidance to other students.
PASE
If you have been approved for PASE, you will continue to receive the benefit whether you taking courses inside or outside the U.S., as long as you maintain your F-1 immigration status.
The PASE re-certification deadline is August 1. If you have not already taken action, review the email you received on April 2 for instructions to re-certify.
Now that you have reviewed this email:
- Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
- Submit the Fall 2020 F-1 Student Enrollment Plan survey. The survey should not take more than 2 minutes of your time.
- Register for the OIP Town Hall on Tuesday, August 4 at our Campus Edge page.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
Please remember that the OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. Email to oip@utep.edu is the best way to communicate.
July 28, 2020 (Updated Fall 2020 Guidance for Incoming Students Who Have Completed the I-20 Application Process)
[Original message posted July 28, 2020, 7:45 PM]
Hello,
You are receiving this message because you have been issued an I-20 from (or are pending a SEVIS record transfer to) the University of Texas at El Paso (UTEP) for the Fall 2020 term. At UTEP, the Office of International Programs (OIP) is primarily responsible for the immigration processes of international students.
Review these important notes before proceeding:
- It is critical that you thoroughly review this entire message as soon as possible, otherwise your future at UTEP will be negatively impacted.
- This email contains information about new guidance issued by the Department of Homeland Security (DHS) on Friday, July 24.
- The guidance in this email supersedes guidance previously provided by OIP.
- After thoroughly reviewing this email, please visit our FAQ page for answers to follow-up questions that you may have.
- OIP will host a virtual Town Hall on Tuesday, August 4 at 3:00pm MDT to discuss the new guidance. We highly recommend that all international students attend. The session will be recorded for those who are unable to participate at that time. You can register and submit questions through the Campus Edge page.
- All students receiving this message MUST reply as soon as possible as indicated in the applicable section below.
As background, DHS requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. DHS has made temporary adjustments to these regulations because of the COVID-19 pandemic.
UTEP is considered to be a “hybrid” school for Fall 2020. While the majority of courses will be offered fully online, in-person and hybrid (mix online and in-person components) courses will be offered on a limited basis.
The guidance in this message varies based on whether you are considered a new/Initial student, a Transfer student, or a Change of Level student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD***
According to the new DHS guidance from July 24, Initial students may enter the U.S. to begin their new program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may not enter the U.S. to begin a program that is 100% online.
- If you want to begin your program from WITHIN the U.S.
- If you have not already received your F-1 visa, be sure you are in close contact with your consulate. You may be able to request an emergency appointment. Reply directly to this message immediately to inform us if you have already obtained your F-1 visa, if you have a visa appointment, or if you wish to pursue another option.
- You must work closely with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course. If you are not already enrolled in courses, you should do so before attending your visa interview/entering the U.S.
- Failure to obtain your F-1 visa and enter the U.S. by August 24 puts you at risk of visa denial or denial at the port of entry.
- If you have not already received your F-1 visa, be sure you are in close contact with your consulate. You may be able to request an emergency appointment. Reply directly to this message immediately to inform us if you have already obtained your F-1 visa, if you have a visa appointment, or if you wish to pursue another option.
- If you want to begin your program online while you remain OUTSIDE the U.S.
- You will be required to obtain a new I-20 for a future semester, and your current Fall 2020 I-20 will be void. OIP will review the documents you submitted for your previous application. In most cases, students will not be required to re-apply. Reply directly to this message immediately to inform us of your decision, and we will provide further information.
- You will not be eligible to enter the U.S. in F-1 status until, at earliest, late December 2020.
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- If you want to DEFER your admission
- You will be required to obtain a new I-20 for a future semester, and your current Fall 2020 I-20 will be void. OIP will review the documents you submitted for your previous application. In most cases, students will not be required to re-submit their applications. Reply directly to this message immediately to inform us of your decision, and we will provide further information.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term. If so, request an updated Assistantship invitation letter and send a copy to oip@utep.edu when you receive it.
- All students may not be eligible to defer their admission.
***TRANSFER OR CHANGE OF LEVEL F-1 STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to the new DHS guidance from July 24, Transfer and Change of Level students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule.
Review the FAQ page for more information.
Reply directly to this message immediately to inform us:
- Are you currently in the U.S. or abroad?
- Do you intend to enroll during Fall 2020 while in the U.S., or abroad?
- Do you intend to enroll only in online classes, or will your schedule have at least one in-person or hybrid course?
***OTHER STUDENTS***
If you have decided that you will not attend UTEP at all, reply directly to this message immediately.
VISA ISSUANCE
At this time, many U.S. embassies and consulates remain closed and are not issuing visas. Some consulates have started scheduling future appointments, but there is not a guarantee that those appointments will be honored.
OIP is monitoring this situation, but we recommend that students contact their local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
If you are able to obtain a visa interview, you must present your unexpired passport, Initial I-20 that you have signed, copy of your course schedule that confirms you are enrolled in at least one in-person or hybrid course, and supplemental letters that you will receive by email from OIP no later than Friday, July 31.
TRAVEL RESTRICTIONS & QUARANTINE
To enter the U.S., you must present your unexpired passport, F-1 visa, Initial I-20 that you have signed, copy of your course schedule that confirms you are enrolled in at least one in-person or hybrid course, and supplemental letters that you will receive by email from OIP no later than Friday, July 31.
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is less than four weeks away, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
All students arriving from abroad must contact UTEP’s Environmental Health & Safety in advance at COVIDaction@utep.edu with the country of origin, date of entry, and contact information.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who has been approved for the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
Please check your tuition bill immediately to ensure the PASE benefit has been applied, and you are being billed for the in-state tuition amounts. If there is an error, contact oip@utep.edu immediately.
I-20 SHIPPING
If you need to obtain a new I-20 because you will begin your program online from abroad, or because you will defer your admission, OIP will cover the cost of shipping your new I-20 as long as:
- You paid for shipping for your first I-20, and
- Your new I-20 is shipped before Friday, August 14.
Now that you have reviewed this email:
- Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
- Reply to this email with the required information in orange, depending on your situation.
- Register for the OIP Town Hall on Tuesday, August 4 at our Campus Edge page.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
The OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. If you have any questions or concerns, please reach out to us by email at oip@utep.edu.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
July 28, 2020 (Updated Fall 2020 Guidance for Incoming Students Who Have Started the I-20 Application Process)
[Original message posted July 28, 2020, 7:45 PM]
Hello,
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP) for the Fall 2020 term. At UTEP, the Office of International Programs (OIP) is primarily responsible for the immigration processes of international students.
Review these important notes before proceeding:
- It is critical that you thoroughly review this entire message as soon as possible, otherwise your future at UTEP will be negatively impacted.
- This email contains information about new guidance issued by the Department of Homeland Security (DHS) on Friday, July 24.
- The guidance in this email supersedes guidance previously provided by OIP.
- After thoroughly reviewing this email, please visit our FAQ page for answers to follow-up questions that you may have.
- OIP will host a virtual Town Hall on Tuesday, August 4 at 3:00pm MDT to discuss the new guidance. We highly recommend that all international students attend. The session will be recorded for those who are unable to participate at that time. You can register and submit questions through the Campus Edge page.
- All students receiving this message MUST reply as soon as possible as indicated in the applicable section below.
As background, DHS requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. DHS has made temporary adjustments to these regulations because of the COVID-19 pandemic.
UTEP is considered to be a “hybrid” school for Fall 2020. While the majority of courses will be offered fully online, in-person and hybrid (mix online and in-person components) courses will be offered on a limited basis.
The guidance in this message varies based on whether you are considered a new/Initial student, a Transfer student, or a Change of Level student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD***
According to the new DHS guidance from July 24, Initial students may enter the U.S. to begin their new program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial tudents may not enter the U.S. to begin a program that is 100% online.
- If you want to begin your program from WITHIN the U.S.
- While it is very late in the summer to complete the immigration process, you may still have time to obtain your I-20 and F-1 visa.
- If you recently submitted your I-20 applications, they are in line to be reviewed by an OIP advisor. Be sure you are reviewing your email regularly for updates or additional requests. Reply directly to this message immediately to confirm that you still wish to attend within the U.S. this semester, or to inform us that you wish to pursue another option.
- If OIP has contacted you to request additional documents, you must provide the required documents as soon as possible. Reply directly to this message immediately to confirm that you still wish to attend within the U.S. this semester, or to inform us that you wish to pursue another option.
- If you recently submitted your I-20 applications, they are in line to be reviewed by an OIP advisor. Be sure you are reviewing your email regularly for updates or additional requests. Reply directly to this message immediately to confirm that you still wish to attend within the U.S. this semester, or to inform us that you wish to pursue another option.
- You must work closely with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course.
- Failure to obtain your F-1 visa and enter the U.S. by August 24 puts you at risk of visa denial or denial at the port of entry.
- While it is very late in the summer to complete the immigration process, you may still have time to obtain your I-20 and F-1 visa.
- If you want to begin your program online while you remain OUTSIDE the U.S.
- Reply directly to this message immediately to inform us of your decision, and we will provide further information.
- You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 and F-1 visa to enter the U.S. for a future term.
- If you receive your I-20 and F-1 visa during the fall semester, you will not be eligible to enter the U.S. in F-1 status until, at earliest, late December 2020.
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- Reply directly to this message immediately to inform us of your decision, and we will provide further information.
- If you want to DEFER your admission
- Reply directly to this message immediately to inform us of your decision, and we will provide further information.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- All students may not be eligible to defer their admission.
- Reply directly to this message immediately to inform us of your decision, and we will provide further information.
***TRANSFER OR CHANGE OF LEVEL F-1 STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to the new DHS guidance from July 24, Transfer and Change of Level students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule.
- You must obtain your new I-20 before classes begin on August 24.
- If you recently submitted your I-20 applications, they are in line to be reviewed by an OIP advisor. Be sure you are reviewing your email regularly for updates or additional requests.
- If OIP has contacted you to request additional documents, you must provide the required documents as soon as possible.
- If you recently submitted your I-20 applications, they are in line to be reviewed by an OIP advisor. Be sure you are reviewing your email regularly for updates or additional requests.
Review the FAQ page for more information.
Reply directly to this message immediately to inform us:
- Are you currently in the U.S. or abroad?
- Do you intend to enroll during Fall 2020 while in the U.S., or abroad?
- Do you intend to enroll only in online classes, or will your schedule have at least one in-person or hybrid course?
***OTHER STUDENTS***
If you have decided that you will not attend UTEP at all, reply directly to this message immediately.
VISA ISSUANCE
At this time, many U.S. embassies and consulates remain closed and not issuing visas. Some consulates have started scheduling future appointments, but there is not a guarantee that those appointments will be honored.
OIP is monitoring this situation, but we recommend that students contact their local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is less than four weeks away, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
All students arriving from abroad must contact UTEP’s Environmental Health & Safety in advance at COVIDaction@utep.edu with the country of origin, date of entry, and contact information.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who intends to apply for the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
If you plan to begin your program online from abroad, you will receive instructions on applying for PASE for Fall 2020 upon informing OIP of your plans.
Now that you have reviewed this email:
- Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
- Reply to this email with the required information in orange, depending on your situation.
- Register for the OIP Town Hall on Tuesday, August 4 at our Campus Edge page.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
The OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. If you have any questions or concerns, please reach out to us by email at oip@utep.edu.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
July 28, 2020 (Updated Fall 2020 Guidance for Incoming Students Who Have Not Started the I-20 Application Process)
[Original message posted July 28, 2020, 7:45 PM]
Hello,
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP) for the Fall 2020 term. At UTEP, the Office of International Programs (OIP) is primarily responsible for the immigration processes of international students.
Review these important notes before proceeding:
- It is critical that you thoroughly review this entire message as soon as possible, otherwise your future at UTEP will be negatively impacted.
- This email contains information about new guidance issued by the Department of Homeland Security (DHS) on Friday, July 24.
- The guidance in this email supersedes guidance previously provided by OIP.
- After thoroughly reviewing this email, please visit our FAQ page for answers to follow-up questions that you may have.
- OIP will host a virtual Town Hall on Tuesday, August 4 at 3:00pm MDT to discuss the new guidance. We highly recommend that all international students attend. The session will be recorded for those who are unable to participate at that time. You can register and submit questions through the Campus Edge page.
- All students receiving this message MUST reply as soon as possible as indicated in the applicable section below.
As background, DHS requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. DHS has made temporary adjustments to these regulations because of the COVID-19 pandemic.
UTEP is considered to be a “hybrid” school for Fall 2020. While the majority of courses will be offered fully online, in-person and hybrid (mix online and in-person components) courses will be offered on a limited basis.
The guidance in this message varies based on whether you are considered a new/Initial student, a Transfer student, or a Change of Level student. If you are not sure which category you are in, please contact oip@utep.edu.
***NEWLY ARRIVING (INITIAL) STUDENTS ABROAD*
According to the new DHS guidance from July 24, Initial students may enter the U.S. to begin their new program only if they are enrolled in at least one 3-credit in-person or hybrid course. Initial students may not enter the U.S. to begin a program that is 100% online.
- If you want to begin your program from WITHIN the U.S.
- Because you have not yet completed your I-20 applications, it is extremely late to pursue this option. In most cases, it is already too late to apply for your I-20, obtain a visa appointment, and enter the U.S. by the first day of classes on August 24. Reply directly to this message immediately for individual advising if you wish to be in the U.S. taking courses this fall.
- If it is determined by OIP that you have enough time to apply, you must work closely with your academic advisor to determine if you have the option to enroll in at least one 3-credit hybrid or in-person course.
- Failure to obtain your F-1 visa and enter the U.S. by August 24 puts you at risk of visa denial or denial at the port of entry.
- Because you have not yet completed your I-20 applications, it is extremely late to pursue this option. In most cases, it is already too late to apply for your I-20, obtain a visa appointment, and enter the U.S. by the first day of classes on August 24. Reply directly to this message immediately for individual advising if you wish to be in the U.S. taking courses this fall.
- If you want to begin your program online while you remain OUTSIDE the U.S.
- Reply directly to this message immediately to inform us of your decision, and we will provide further information.
- You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 and F-1 visa to enter the U.S. for a future term.
- If you receive your I-20 and F-1 visa during the fall semester, you will not be eligible to enter the U.S. in F-1 status until, at earliest, late December 2020.
- Before making this decision, you must carefully evaluate many factors involved in remote learning. Review our FAQ page for a detailed list of questions to consider.
- Reply directly to this message immediately to inform us of your decision, and we will provide further information.
- If you want to DEFER your admission
- Reply directly to this message immediately to inform us of your decision, and we will provide further information.
- If you will be a Teaching/Research Assistant, check with your department directly to see if your Assistantship will be available for a future term.
- All students may not be eligible to defer their admission.
- Reply directly to this message immediately to inform us of your decision, and we will provide further information.
***TRANSFER OR CHANGE OF LEVEL F-1 STUDENTS WITH AN ACTIVE SEVIS RECORD***
According to the new DHS guidance from July 24, Transfer and Change of Level students with an Active SEVIS record may begin their new program within the U.S. or from abroad, regardless of course schedule.
- You must obtain your new I-20 before classes begin on August 24, so you must start the application process immediately.
- Review the FAQ page for more information.
Reply directly to this message immediately to inform us:
- Are you currently in the U.S. or abroad?
- Do you intend to enroll during Fall 2020 while in the U.S., or abroad?
- Do you intend to enroll only in online classes, or will your schedule have at least one in-person or hybrid course?
***OTHER STUDENTS***
If you have decided that you will not attend UTEP at all, reply directly to this message immediately.
If you do not need to obtain an F-1 student visa to study in the U.S., reply directly to this message immediately. You can find out more at our Who Can Study? page.
VISA ISSUANCE
At this time, many U.S. embassies and consulates remain closed and not issuing visas. Some consulates have started scheduling future appointments, but there is not a guarantee that those appointments will be honored.
OIP is monitoring this situation, but we recommend that students contact their local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may already be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
Travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of the semester is less than four weeks away, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
All students arriving from abroad must contact UTEP’s Environmental Health & Safety in advance at COVIDaction@utep.edu with the country of origin, date of entry, and contact information.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who intends to apply for the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
If you plan to begin your program online from abroad, you will receive instructions on applying for PASE for Fall 2020 upon informing OIP of your plans.
Now that you have reviewed this email:
- Visit our FAQ page for answers to follow-up questions that you may have. If your question is not answered in this email or at the FAQ page, email oip@utep.edu for advising.
- Reply to this email with the required information in orange, depending on your situation.
- Register for the OIP Town Hall on Tuesday, August 4 at our Campus Edge page.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
The OIP office remains closed while staff members are working remotely, and we are unable to accept phone calls. If you have any questions or concerns, please reach out to us by email at oip@utep.edu.
OIP and the UTEP community are here to support you! Do not hesitate to reach out for help if you need it.
July 24, 2020 (Updated Fall 2020 Guidance Coming Soon!)
[Original message posted July 24, 2020, 12:10 PM]
Dear International Students,
Today, Friday, July 24, 2020, the Student and Exchange Visitor Program (SEVP) released additional guidance regarding the Fall 2020 semester for international students. The Office of International Programs (OIP) has been anticipating this new guidance since last week, when the original guidance from July 6 was rescinded.
We are actively working on applying the many details of the guidance to UTEP students to ensure that we are providing accurate information for the unique situations of our diverse population.
You will receive another email from OIP next week, which will have extensive information to help you plan the upcoming semester. We kindly ask that you please hold questions about Fall 2020 until you receive and review that message.
July 20, 2020 (Border Restrictions Extended Through August)
[Original message posted July 20, 2020, 2:15 PM]
Dear International Students,
The Department of Homeland Security (DHS) has extended the travel restrictions at the U.S.-Mexico and U.S.-Canada borders through Thursday, August 20, 2020.
We know this is unwelcome news for those affected, especially as it now extends through the week before Fall 2020 classes begin. Please remember that the restrictions are in place to help stop the spread of COVID-19.
Further, please note that the border restrictions are separate from the recently rescinded guidance regarding the Fall 2020 semester from the Student and Exchange Visitor Program (SEVP). We continue to await new Fall 2020 guidance from SEVP. As we receive additional information about these matters, we will share it with you by email as soon as possible.
For more information about the restrictions, including information on exemptions and other travel, please see our emails from March 21 and May 28, which you can find at our Coronavirus Guidance website.
July 14, 2020 (Updates on Fall Guidance for Continuing F-1 Students)
[Original message posted July 14, 2020, 6:35 PM]
Dear International Students,
Today the federal government reversed the recently announced rule by the U.S. Department of Homeland Security about online courses for F-1 international students. As a result, current international students attending UTEP this fall can now enroll in online, hybrid, and/or face-to-face courses, without having to leave the United States. As a reminder, as an international student in F-1 status, you must be enrolled in a full course load (12 hours as an undergraduate student or 9 hours as a graduate student).
If you have already registered for courses and are happy with your class options – fantastic! You do not need to change your schedule. If you have not yet registered for the fall – courses are still available, and advisors stand ready to provide support.
Please continue to check your email for updates concerning immigration regulations and any additional pertinent information, including additional guidance from the Student and Exchange Visitor Program (SEVP). Students with questions are welcome to reach out to the Office of International Programs at oip@utep.edu or 915-747-5664.
July 10, 2020 (Fall Guidance for Continuing F-1 Students)
[Original message posted July 10, 2020, 5:45 PM]
Dear International Students
UTEP supports our International Miners. We are constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of our students, staff, faculty, and the community. Our staff and faculty are working tirelessly to ensure our students are in the best position possible for the upcoming semester.
By means of this communication, we are bringing to your attention two developments that have a direct impact on your F-1 status:
- On Monday, July 6, the Student and Exchange Visitor Program (SEVP) issued new guidance regarding the enrollment of international students amid the COVID-19 pandemic.
- On Tuesday, July 7, UTEP announced that the Fall 2020 semester will include online, in-person, and hybrid (combination of online and in-person class meetings) courses.
***You must thoroughly read and follow the instructions provided below. Failure to take required actions on time will negatively impact your ability to attend UTEP during the Fall 2020 semester.***
***The information in this message is based on current guidance, and subject to change at any time. The guidance provided by SEVP has already been updated since its initial publication, and we are expecting further changes soon. You must continue to review notices from OIP and UTEP.***
***After reviewing this email, and before emailing OIP with questions, please visit www.utep.edu/oipcovidfaq, as answers to most questions have already been provided.***
Notes:
- If you will not be a UTEP student during the Fall 2020 semester, you may disregard this message.
- If you have been admitted to a new program at UTEP in the Fall 2020 semester, you will receive a separate email for new students to review, and you may disregard this message.
- If you plan to begin a new program at UTEP in the Fall 2020 semester but you have not yet been admitted, you should reply immediately for guidance, and you may disregard this message.
- For students who will continue in their current program at UTEP in the Fall 2020 semester, it is critical that you thoroughly review this entire message.
STUDENTS INSIDE THE U.S. WHO WISH TO REMAIN IN THE U.S. FOR FALL 2020
You are eligible to remain in the U.S. if you enroll in at least one 3-credit in-person or hybrid course, AND you maintain a full course of study:
- Undergraduate Students: 12 credit hours
- Graduate Students: 9 credit hours, or 3 credit hours thesis/dissertation course
- All Part-Time Border Commuters: 3 credit hours
Work closely with your academic advisor if changes are needed to your current schedule, or if you have not yet enrolled. Academic advisors are very eager to help, but please allow sufficient time for your advisor to respond, as advisors are receiving an extremely high volume of requests. If you do not know who your advisor is, contact your academic department.
IMPORTANT NOTES:
- The usual limit on online enrollment does not apply to the Fall 2020 semester, per current SEVP guidance.
- You must maintain full time enrollment or equivalent through the entire semester.
- If at any time in the semester, you change your schedule, or you drop or are dropped from a course, which results in you being enrolled only online, you will be required to leave the U.S. IMMEDIATELY.
- Consult with an OIP advisor about the possibility of an authorized Reduced Course Load before a drop occurs.
- Students who are in their last semester are eligible to enroll less than full time, but are bound to the same requirement to enroll in at least one 3-credit in-person or hybrid course.
- If your only remaining required class(es) will be online, work with your academic advisor to determine if adjustments can be made. In some cases, you may need to enroll in an additional course that is in-person or hybrid if you wish to be in the U.S. this fall.
- If your only remaining required class(es) will be online, work with your academic advisor to determine if adjustments can be made. In some cases, you may need to enroll in an additional course that is in-person or hybrid if you wish to be in the U.S. this fall.
- You will be required to obtain a new I-20 from OIP that confirms that you are eligible to remain in the U.S. this fall. You will receive a separate email no later than Friday, July 17 with further instructions. Please DO NOT request a new I-20 for this purpose until you receive further instructions.
STUDENTS WHO ARE CURRENTLY OUTSIDE THE U.S. WHO WISH TO RE-ENTER THE U.S. FOR FALL 2020
You must adhere to the requirements in the section above, but with the added consideration that you must travel internationally to return to UTEP.
- Evaluate whether or not you will be able to re-enter the U.S. in time for the first day of classes on August 24. Late arrival may result in denial of entry by CBP.
- If you have a valid, unexpired F-1 visa, or you are eligible for Automatic Visa Revalidation, you may enter the U.S. as long as there are no travel restrictions in effect (see “Travel Restrictions” section below).
- If your visa is expired and you are not eligible for Automatic Visa Revalidation, you will be required to renew your visa before you can enter the U.S. Please see our Applying for a Visa page, and contact your nearest consulate/embassy immediately.
- You will be required to obtain a new I-20 from OIP that confirms that you are eligible to remain in the U.S. this fall, and you must receive this new I-20 before you enter the U.S. You will receive a separate email next week with further instructions. Please do not request a new I-20 for this purpose until you receive further instructions.
STUDENTS WHO WISH TO ENROLL ONLINE FROM OUTSIDE THE U.S. FOR FALL 2020
Only international students outside the U.S. may enroll in solely online courses.
- SEVP will not consider you in F-1 status when enrolling in solely online courses.
- If you are currently in the U.S., you must exit the U.S. before the Fall 2020 semester begins.
- Your SEVIS record will be terminated with the notation “Authorized Early Withdrawal,” which means that you properly reported an interruption in your F-1 status without penalty to your future immigration record.
- OIP will provide you with instructions on returning to campus once guidance has been finalized by SEVP.
- When ready to return, OIP may be able to request a re-activation of your SEVIS record, which “erases” the interruption and returns your terminated record to active status.
- OIP cannot guarantee that SEVP will re-activate the record, and cannot predict the outcome in advance. If re-activation is denied by SEVP, you will be required to apply for a new I-20/SEVIS record, which involves providing evidence of financial ability to pay for educational expenses, and requires you to pay the $350 SEVIS fee.
- Once you are outside the U.S., you may not use your F-1 student visa/I-20 to [re-]enter the U.S. during the Fall 2020 semester.
- You can only re-enter with a valid visitor’s visa/permit, if there are no travel restrictions in place. The purpose of the entry must not be connected with any aspect of your education. All visits must be brief.
IMPORTANT: Before making a decision to enroll in online courses ONLY and remaining outside of the U.S. for the term, carefully consider the following:
- Do you have regular, reliable internet access at sufficient speeds to complete your required coursework?
- Do you have access to resources that you may need to complete your required coursework?
- If your professors require class participation at a certain time of the day, are you able to accommodate those requirements (UTEP is in the Mountain Daylight Time zone)?
- Does your academic program allow you to complete the program online, while outside the U.S.? You must contact the program directly to inquire.
- If you will be a Teaching Assistant or Research Assistant, does your academic program allow you to engage in your duties while outside the U.S.?
- Will the academic department be able to pay you? You will not be eligible to obtain a Social Security Number from abroad, if you do not already have one. You must contact the program directly to inquire.
- Will the academic department be able to pay you? You will not be eligible to obtain a Social Security Number from abroad, if you do not already have one. You must contact the program directly to inquire.
- If you start online courses but decide to drop them during the semester, are you prepared to pay drop fees?
- Non-Mexican students: If UTEP requires that you pay for student health insurance while you are enrolled, are you prepared to pay those fees, even if you are outside the U.S.?
- December 2020 Graduates: If you will graduate in December 2020, but plan to enroll only online in Fall 2020 while outside the U.S., you will not be eligible to apply for Optional Practical Training (OPT) after graduation, since you will not have an Active SEVIS record.
- May 2021 and August 2021 Graduates: If you will graduate in May or August 2021, but plan to enroll only online in Fall 2020 while outside the U.S., you may lose eligibility for Optional Practical Training (OPT) after graduation if SEVIS does not approve your record re-activation. We will not know the likelihood of this until December or later. If you choose this, you must be prepared to forfeit OPT eligibility.
PASE PROGRAM WHILE ENROLLED ONLINE ONLY
If you are a Mexican citizen or permanent resident approved for the PASE Program, a temporary exception has been made to allow eligible students to receive the benefit while outside the U.S. due to the current COVID-19 situation.
- You must enroll full time while outside the U.S.
- You must have the intent to enter the U.S. in F-1 status during the next term.
- You must re-certify or re-apply before the August 1 deadline, if you have not already done so.
These exceptions are subject to change at any time, as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
Students who will be in the U.S. with at least one 3-credit in-person or hybrid course will continue receiving the PASE benefit as usual.
CURRICULAR PRACTICAL TRAINING (CPT) AND ON-CAMPUS EMPLOYMENT
The new SEVP guidance does not mention any changes for CPT or on-campus employment.
- As long as you are properly enrolled and eligible to remain in the U.S. during the Fall 2020 semester, you may participate in CPT or on-campus employment as usual.
- If you will be outside the U.S. during the Fall 2020 semester because you will be enrolled in only online courses, you are not permitted to participate in CPT or on-campus employment, since your SEVIS record will be terminated.
OPTIONAL PRACTICAL TRAINING (OPT)
The new SEVP guidance does not apply to students on OPT or STEM OPT, except those students who will be ending OPT to enroll in a new program in Fall 2020.
- Students who are ending OPT and have already been admitted to a new program at UTEP will receive a separate email with guidance soon.
- Students who are ending OPT and intend to start a new program at UTEP during the Fall 2020 semester, but who have not yet been admitted, must reach out to OIP for guidance.
USCIS has not announced any changes to OPT or STEM OPT application processing.
TRAVEL RESTRICTIONS
At this time, travel restrictions to the U.S. remain in effect for many countries worldwide. While the beginning of classes is less than seven weeks away, it is impossible to know what the situation in the world, U.S., and El Paso will look like at that time.
- All international travelers who are UTEP faculty, staff, or students must report their travel to UTEP’s Environmental Health & Safety (EH&S) Department at COVIDaction@utep.edu before departure and upon return to the U.S.
- Travelers may not return to campus without first checking in with EH&S department at COVIDaction@utep.edu with the country of origin, date of return, and contact information.
OIP staff members continue to work remotely while the office is closed. Please reach out to us by email at oip@utep.edu, as we find that it is the most effective way to communicate your inquiries and immigration needs.
July 6, 2020 (Updates on Fall 2020 Guidance for New and Current F-1 Students)
[Original message posted July 6, 2020, 7:30 PM]
Dear Current & Prospective UTEP F-1 International Students,
In today’s world, news travels quickly. Some of you have already heard about the updated guidance from the Student and Exchange Visitor Program (SEVP) regarding the Fall 2020 semester, and you are probably wondering about what it means for you. As indicated in our previous messages, what will happen is dependent on how UTEP operates for Fall 2020, and what SEVP, a unit of the Department of Homeland Security (DHS), permits.
Message from President Heather Wilson
University officials are aware of today’s decision by the U.S. Department of Homeland Security to modify the regulations related to online courses permitted by the Student and Exchange Visitor Program (SEVP).
There are more than 1,400 international students who will attend UTEP in the fall. We will work individually with each of them to ensure that their course schedule meets federal requirements for their F-1 visa so that they can start or continue progress toward earning their degree.
We will provide additional information directly to students in the next few days. Students with questions and concerns can reach out to the Office of International Programs at oip@utep.edu.
Message from the Office of International Programs (OIP)
At this time, OIP is very actively working to apply SEVP’s new guidance to UTEP’s current and prospective students. The guidance issued by SEVP leaves several outstanding issues, and we are working with our SEVP liaison to ensure accurate application of the guidance to our students. Further, we await a formal announcement from UTEP regarding method of instruction for Fall 2020, which is expected to come this week.
Later this week, and as soon as possible, we will send another email with more specific information and detailed guidance which will help you plan for the Fall 2020 semester. Our priority is getting you accurate information, in a timely manner.
For now, please note the following issues that have already been brought to attention:
- This guidance DOES allow for new international students to enter the U.S. this fall, in certain circumstances.
- This guidance DOES allow for certain accommodations to the usual limit on online classes for international students.
- This guidance DOES NOT mean that all international students cannot be in the U.S. this fall.
- This guidance DOES NOT affect students participating in OPT.
We know there are articles circulating, which can, in turn, lead to rumors. Remember that many media outlets will often pick and choose the most relevant or surprising pieces to create an interesting story, which often fails to show the full picture. Something that applies to a friend at another school, or a friend at UTEP in another situation, may not apply to you. OIP will provide you with the information that you need for your specific situation.
Very soon, we plan to hold a Town Hall where we can share this information with you through a discussion and answer common questions. We will announce further details soon.
Please remember that our office remains closed while we work remotely. We are unable to accept phone calls or voicemails, so all questions should be sent via email to oip@utep.edu. We respectfully request that questions about Fall 2020 guidance be held until we send out our next email with more information this week.
July 1, 2020 (Common Questions and Reminders for Current F-1 Students)
[Original message posted July 1, 2020, 1:25 PM]
Dear International Students,
We know that you have received an overwhelming amount of information over the past few months, and that things continue to change daily. Here are a few reminders and answers to common questions we have been receiving.
You can find all recent communications at our Coronavirus Guidance page, and a list of frequently asked questions at our Coronavirus F-1 Visa FAQ page.
- The OIP office remains closed while we work remotely. We are unable to accept phone calls or voicemails, so all questions should be sent to oip@utep.edu. We do not know when we will re-open, but we will send an email when we have an update.
- The Department of Homeland Security (DHS) has still not issued any guidance to U.S. schools regarding the Fall 2020 semester. UTEP is expected to make an announcement regarding Fall 2020 by next week, but we will be unable to advise international students on most topics regarding the fall until DHS issues guidance. We will send an email when we have an update. See our June 18 email for current information.
- If you need a new I-20 or travel signature, please submit the 'I-20 Replacement Request' through Sunapsis. Because the office is closed, there is no option to pick up I-20s at this time. You can arrange shipping by completing the “Document Shipping Request” in Sunapsis. Alternatively, if you are in the U.S., you may email us a prepaid USPS Priority Mail Flat Rate shipping label.
- If UTEP Human Resources requests updated documents regarding your on campus work authorization, please submit the 'On Campus Work Authorization Request' through Sunapsis.
- Border restrictions are still in effect for the U.S.-Mexico and U.S.-Canada borders, as well as many other countries worldwide. Please see our May 28 and June 18 emails for current information.
- If you recently graduated or will be leaving UTEP, please see our June 11 email for instructions on applying for OPT, transferring to another school, starting a new program at UTEP, or leaving the U.S.
COVID-19 cases in El Paso continue to rise, and we all need to do our part to prevent further spread. No matter where you are, be safe and make good choices.
Feel free to reach out to oip@utep.edu with any questions.
June 23, 2020 (Information on June 22 Executive Order)
[Original message posted June 23, 2020, 1:00 PM]
Hello International Students,
On Tuesday, June 22, 2020, President Trump signed a new Executive Order regarding immigration in the U.S.
In the past few weeks, there was speculation as to the details of the Executive Order, including whether it would affect F-1 international students, and/or those participating in Optional Practical Training (OPT) and STEM OPT.
The June 22, 2020 Executive Order does not have any direct impact on F-1 students, or those participating in OPT or STEM OPT.
While there are many exceptions to the restrictions, this Executive Order pertains only to those with, or attempting to obtain, an H-1B, H-2B, J, or L visa (and their dependents). If you believe you may be affected because you plan to obtain this status in the near future, you should consult with your employer and/or an immigration attorney to determine whether the Executive Order will have any impact on your situation.
As a reminder, if your immigration status changes at any time while you are a student or participating in OPT, please complete the “Report Changes in Immigration Status” e-form through Sunapsis so that our office can close out your F-1 student record.
At this time, it is not known whether additional actions will be taken on immigration policy, or whether there will be any significant changes for F-1 students. We will continue to inform you of any updates to your immigration status if we receive new information.
Questions? Please remember that our office is closed while we work remotely, and we are unable to accept phone calls. You can find answers to many common questions at our FAQ page. If your question is not already listed, please email oip@utep.edu.
June 18, 2020 (Message to Current F-1 Students Regarding Planning for Fall 2020)
[Original message posted June 18, 2020, 3:50 PM]
This message will help you prepare for the next few months as an international student. We have separated it into several sections, as there will be different guidance and information that applies to different groups of students:
- New FAQ Page
- General Updates on the Fall 2020 Semester
- Traveling, Border Restrictions, Quarantine, and Visas
- Continuing Students
- Students on OPT, Waiting for OPT Approval, or Planning to Apply for OPT
- Students Who Will Start a New Program at UTEP in the Fall
- Students Who Will Start a New Program at Another U.S. School in the Fall
- Students Who Will Leave the U.S. After Graduation or OPT
It is critical that you thoroughly review this entire message, as soon as possible.
NEW FREQUENTLY ASKED QUESTIONS (FAQ) PAGE
OIP has launched an FAQ page that has answers to most of the questions we have been receiving amidst the COVID-19 pandemic. Please help us by sharing this page with fellow international students, as well as faculty and staff who would benefit from this information.
Please review this page for an answer before reaching out. If you cannot find an answer, or need individual advising, please email oip@utep.edu. We will be happy to help.
We will regularly update this page as we receive additional guidance, and as we receive questions that are not already included.
GENERAL UPDATES ON THE FALL 2020 SEMESTER
As an international student, your planning will depend on what UTEP decides regarding the method of instruction for Fall 2020, and how the Department of Homeland Security (DHS) permits U.S. schools to proceed for Fall 2020.
At this time:
- UTEP has not yet made a formal announcement regarding the method of instruction for Fall 2020. Many courses that are traditionally taught in person are expected to transition to remote online instruction. Some classes will combine in-person and online instruction; a few others will remain in person. We expect a formal announcement from UTEP leadership to be made by mid-July.
- DHS has not yet issued guidance to U.S. schools regarding the Fall 2020 semester. When the COVID-19 pandemic began, DHS and the Student and Exchange Visitor Program (SEVP) made accommodations for currently enrolled F-1 international students. Those accommodations were in place for the Spring and Summer 2020 terms.
On Thursday, June 4, SEVP acknowledged that Fall 2020 guidance had not yet been issued, but stated that they are actively working on the guidance.
As soon as DHS provides an update, we will share it with you.
As you know, DHS requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. During the COVID-19 pandemic, DHS has temporarily permitted currently enrolled international students to take all classes online during the Spring 2020 and Summer 2020 terms.
Because SEVP has not issued guidance for Fall 2020, we do not yet know what to expect. SEVP could issue the same guidance, or they could change the guidance to be stricter or more lenient. Until they provide us with updated information, we will not know.
TRAVELING, BORDER RESTRICTIONS, QUARANTINE, AND VISAS
TRAVELING & BORDER RESTRICTIONS
On June 16, the U.S.-Mexico and U.S.-Canada border restrictions were extended through at least July 21, 2020. Further extensions may be considered. Our May 28 email has our current guidance about border restrictions and travel warnings.
- Students who are in the U.S. are generally encouraged not to travel internationally at this time.
- Students who are outside the U.S. will need to plan for different scenarios, depending on the timing of their return.
If you are outside the U.S., or will leave the U.S. this year, you must determine whether there are any travel restrictions preventing your exit/entry, and whether you will have the necessary documents to re-enter. You must have:
- A valid, unexpired passport
- If your passport is expiring or has expired, contact your home country’s consulate/embassy immediately for renewal procedures. Remember that most consulates/embassies remain closed at this time
- If your passport is expiring or has expired, contact your home country’s consulate/embassy immediately for renewal procedures. Remember that most consulates/embassies remain closed at this time
- A valid, unexpired I-20 with a recent signature in the Travel Endorsement section
- During this time, we recommend that your travel signature be no more than six months old whenever you enter the U.S. See our April 29 email for more information
- During this time, we recommend that your travel signature be no more than six months old whenever you enter the U.S. See our April 29 email for more information
- A valid F-1 visa
- Most international visitors need a valid, unexpired visa in order to enter the U.S. If your visa is expiring or has expired, you should contact your home country’s consulate/embassy immediately to learn about renewal procedures. Remember that most consulates/embassies remain closed at this time
- In some cases, you may be eligible to enter the U.S. with an expired visa. Please see the “Automatic Visa Revalidation” section of our Applying for a Visa website, and the “Visas” section below
- Employment Authorization Document (EAD Card), if you are on OPT
- Because of the COVID-19 pandemic, and because many schools will be teaching remotely in the fall, additional documentation may be required by U.S. Customs and Border Protection (CBP) and/or airlines to prove that you are entering the U.S. for purposes related to your F-1 student status. Details will be released as we receive them
QUARANTINE
Because of the rapidly evolving worldwide situation, UTEP has not yet made a decision regarding whether a quarantine will be required for those arriving in the U.S. from abroad. More information will be provided once we know more.
VISAS
Many UTEP students regularly rely on Automatic Visa Revalidation to enter the U.S., often without even realizing it. One of the conditions of using an expired visa is that your absence from the U.S. was 30 days or less.
We have reached out for guidance from the government to confirm that the regulation has not changed. Neither the Department of State (DOS) nor CBP have updated guidance about the requirement to be outside the U.S. for less than 30 days.
From our understanding, admission into the U.S. with an expired visa after an absence of more than 30 days will be handled by the CBP officer on a case-by-case basis.
If you are planning to enter the U.S. with an expired visa after an absence of more than 30 days, do not bring attention to the fact that you have been outside more than 30 days. However, if asked about this by CBP, be truthful.
Please be sure to email oip@utep.edu to let us know whether or not your attempt was successful.
CONTINUING STUDENTS
Because SEVP permitted continuing F-1 students to complete enrollment fully online in the Spring and Summer 2020 terms, we believe that it is more likely than not that continuing students will be able to continue to maintain their F-1 status by enrolling online for Fall 2020, as long as UTEP announces that all or most courses will be held online. However, we cannot assure this definitively until SEVP issues guidance for Fall 2020.
We encourage you to follow the guidance of your academic advisors at this time, and enroll in the classes that are available to you as needed.
Below are some scenarios you will need to consider. While these are currently hypothetical, you must think ahead and prepare yourself now. As mentioned above, we will be unable to assist with these decisions until UTEP and DHS provide more information:
- If you plan to take your Fall 2020 courses online while outside the U.S.:
- What will you do if one or more of your courses requires in-person instruction for some or all of the semester?
- If you are a Teaching Assistant or Research Assistant, does your academic program allow you to engage in your duties while outside the U.S.? Will the academic department be able to pay you? You must contact the program directly to inquire.
- If you are in a different time zone, are you able to accommodate classes where the professor requires participation at a certain time of day?
- If SEVP does not allow OIP to register your SEVIS record for the Fall 2020 semester because you are not in the U.S., are you prepared to re-apply for a new I-20 and SEVIS record, which entails showing evidence of financial resources, and re-paying the $350 SEVIS fee?
- (Non-Mexican students): If UTEP requires that you pay for student health insurance while you are enrolled, are you prepared to pay those fees, even if you are outside the U.S.? (Decisions about this requirement have not yet been made.)
- If you plan to take your Fall 2020 courses online while inside or outside the U.S.:
- Do you have regular, reliable internet access at sufficient speeds to complete your required coursework?
- Do you have access to resources that you may need to complete your required coursework?
- Are you prepared to pay drop fees in the event that you cannot or do not want to complete the course?
STUDENTS ON OPT, WAITING FOR OPT APPROVAL, OR PLANNING TO APPLY FOR OPT
Be sure you have reviewed the information about traveling and visas above.
Our May 18 email has the current guidance and updates for students on OPT. While there have not been many updates, you should be aware of the few temporary changes.
You may have heard about a potential Executive Order that may change, limit, or abolish OPT in the near future. As of this moment, details are unknown. It is unclear whether any changes would affect students currently on OPT, those with pending applications, or those who have not yet applied.
Once details are confirmed, we will notify you (by email) of the impact to your immigration status, if any. OIP will be unable to provide additional information until decisions are made by the U.S. government.
In the past, restrictions have typically come with exceptions. Similar statements have also been made previously that did not come to fruition. There are many factors at play.
As always, remember to look for information from reliable sources. Do not pass on rumors. Do your own research and fact checking.
STUDENTS WHO WILL START A NEW PROGRAM AT UTEP IN THE FALL
If you have already been admitted to a new program at UTEP, you should have received our June 17 email that had further details for students starting a new program. If you are admitted after that date, you can view the email at the link.
If you are planning on starting a new program at UTEP in the Fall, but you have not yet applied or you are waiting on your admission decision, you need to take action as soon as possible. Remember, you need to be admitted, apply for your I-20, and allow OIP sufficient time to process your application and issue your new I-20 within 60 days after graduation/OPT end date.
STUDENTS WHO WILL START A NEW PROGRAM AT ANOTHER U.S. SCHOOL IN THE FALL
Submit the “Transfer Out Request” in Sunapsis as soon as you are admitted to the new school, and allow sufficient time for our office to process the request within 60 days after graduation/OPT end date.
STUDENTS WHO WILL LEAVE THE U.S. AFTER GRADUATION OR OPT
GRACE PERIOD
DHS regulation dictates that you have a 60-day grace period to leave the U.S., which begins the day after graduation, or the day after your OPT ends. To ensure you are maintaining your status and to assist OIP in advising:
May Graduates:
- If your I-20 program end date is not currently listed as your May 2020 graduation date, complete the “F-1 Student Exit Form” through Sunapsis to report your graduation so that your SEVIS record can be corrected.
- If your I-20 program end date is correctly listed as your graduation date, please email oip@utep.edu when you leave the U.S.
Students on OPT:
- If you will leave the U.S. before the last day of your OPT, submit the 'OPT Notification of Changes' through Sunapsis to report your departure.
- If you complete your OPT through the last day, please email oip@utep.edu when you leave the U.S.
You will continue to receive emails from our office while your SEVIS record remains Active during your grace period. Your SEVIS record will change to “Completed” once you report your departure, or once your grace period ends, and you will stop receiving notices from us at that time.
DIFFICULTIES LEAVING THE U.S.
If you are unable to find commercially available flights home, you must immediately reach out to your home country's consulate/embassy for guidance and recommendations.
If you are still unable to leave the U.S., please reach out to oip@utep.edu for individual guidance.
Examples of recommendations that may permit you to remain in the U.S. after completion of your program include:
- Begin a new academic program at UTEP that begins within five months of your graduation, and receive your new I-20 before the end of your grace period.
- Begin a new academic program at another U.S. school that begins within five months of your graduation, and transfer your SEVIS record to the new school by the end of your grace period.
- Apply for a Change of Status to B-1/B-2 visitor immigration status (consultation with an immigration attorney is required before applying).
- Apply for Optional Practical Training (OPT) by the end of your grace period.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
June 17, 2020 (Message to Fall 2020 Admitted Students Regarding Planning for Fall 2020)
[Original message posted June 17, 2020, 7:00 PM]
Please note: The content of this message varied slightly depending on what step of the I-20 application process the student was in at the time.
Hello,
You are receiving this message because you have been admitted to the University of Texas at El Paso (UTEP) for the Fall 2020 term. At UTEP, the Office of International Programs (OIP) is primarily responsible for the immigration processes of international students.
While you have not completed the immigration application process, we know that you may have questions about what to expect in the next few months.
It is critical that you thoroughly review this entire message, as soon as possible.
As an international student, your planning will depend on what UTEP decides regarding the method of instruction for Fall 2020, and how the Department of Homeland Security (DHS) permits U.S. schools to proceed for Fall 2020.
At this time:
- UTEP has not yet made a formal announcement regarding the method of instruction for Fall 2020. Many courses that are traditionally taught in person are expected to transition to remote online instruction. Some classes will combine in-person and online instruction; a few others will remain in person. We expect a formal announcement from UTEP leadership to be made by mid-July.
- DHS has not yet issued guidance to U.S. schools regarding the Fall 2020 semester. When the COVID-19 pandemic began, DHS and the Student and Exchange Visitor Program (SEVP) made accommodations for currently enrolled F-1 international students. Those accommodations were in place for the Spring and Summer 2020 terms.
On Thursday, June 4, SEVP acknowledged that Fall 2020 guidance had not yet been issued, but stated that they are actively working on the guidance.
As soon as DHS provides an update, we will share it with you.
The remainder of this email is intended to help you consider which decisions you will soon need to make. We are unable to give firm advice until we receive more information from UTEP and SEVP.
Whether you will make a decision now, or wait until more is known about the Fall semester, you MUST inform our office of your decision as soon as you make it. Failure to stay in touch with our office will create a severe problem with your immigration status and your future at UTEP.
As background, DHS requires international students to enroll primarily in in-person courses, and limits enrollment in online courses. During the COVID-19 pandemic, DHS has temporarily permitted currently enrolledinternational students to take all classes online during the Spring 2020 and Summer 2020 terms.
SEVP’s guidance for the Spring and Summer 2020 terms stated that newly arriving international students are not eligible to enter the U.S. and begin an academic program in the event that courses are held solely online for that term.
The guidance also stated that students with an Active SEVIS record who were transferring to another U.S. school, or who were changing education levels at the same school, are eligible to begin the new academic program in the event that courses are held solely online for that term.
Because SEVP has not issued guidance for Fall 2020, we do not yet know what to expect. SEVP could issue the same guidance, or they could change the guidance to be stricter or more lenient. SEVP may issue different guidance for newly arriving (initial) students than they do for transfer or change of education level students who already have an Active SEVIS record. Until they provide us with updated information, we will not know.
NEWLY ARRIVING (INITIAL) STUDENTS ABROAD, OR IN THE U.S. IN ANOTHER IMMIGRATION STATUS
- If SEVP does not allow new international students to enter the U.S. for Fall 2020:
- You may choose to begin your program online while you remain outside the U.S. You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 for a future term, and subsequently obtain an F-1 visa. Before making this decision, you must carefully consider many factors:
- Do you have regular, reliable internet access at sufficient speeds to complete your required coursework?
- Do you have access to resources that you may need to complete your required coursework?
- If your professors require class participation at a certain time of the day, are you able to accommodate those requirements (UTEP is in the Mountain Daylight Time zone)?
- Does your academic program allow you to complete the program online, while outside the U.S.? You must contact the program directly to inquire.
- If you will be a Teaching Assistant or Research Assistant, does your academic program allow you to engage in your duties while outside the U.S.? Will the academic department be able to pay you? You must contact the program directly to inquire.
- If you start online courses but decide to drop them during the semester, are you prepared to pay drop fees?
- (Non-Mexican students): If UTEP requires that you pay for student health insurance while you are enrolled, are you prepared to pay those fees, even if you are outside the U.S.? (Decisions about this requirement have not yet been made.)
- You may choose to defer your admission to another term, if you are eligible. If you intend to defer, please inform our office of your choice, and also contact the appropriate UTEP office to inquire whether you are eligible, and to find out how to proceed:
- Undergraduate Students: Contact Admissions & Recruitment at futureminer@utep.edu
- Graduate Students: Contact the Graduate School at gradschooladmissions@utep.edu
- You may choose to begin your program online while you remain outside the U.S. You will not be required to obtain an I-20 to begin classes from abroad, but you will be required to obtain an I-20 for a future term, and subsequently obtain an F-1 visa. Before making this decision, you must carefully consider many factors:
- If SEVP allows new international students to enter the U.S. for Fall 2020:
- You will need to evaluate whether you will be able to obtain your I-20 and F-1 visa in time to enter the U.S., and whether you are able to enter the U.S. in time for the first day of classes on August 24. Please see the “Visa Issuance” and “Travel Restrictions” section below.
- You may still be eligible to begin your program online from outside the U.S., or to defer your admission to another term. Those decisions can be made once UTEP and SEVP have issued further guidance.
- If you have any questions about the I-20 issuance process, please visit our Immigration Application Process
- You will need to evaluate whether you will be able to obtain your I-20 and F-1 visa in time to enter the U.S., and whether you are able to enter the U.S. in time for the first day of classes on August 24. Please see the “Visa Issuance” and “Travel Restrictions” section below.
TRANSFER OR CHANGE OF LEVEL F-1 STUDENTS WITH AN ACTIVE SEVIS RECORD
Because transfer and change of level F-1 students were permitted to start new academic programs in the Spring 2020 and Summer 2020 terms, we believe that it is more likely than not that these students may be able to begin a new academic program in Fall 2020. However, we cannot say this definitively until SEVP issues guidance for Fall 2020.
You should be prepared for a scenario where you may not be able to start the program as planned. We will provide additional information once we receive updated guidance.
OTHER STUDENTS
If you have decided that you will not attend UTEP at all, you must IMMEDIATELY inform our office of your decision so that we can close out your record. Otherwise, you will continue to receive frequent emails from our office.
If you are not required to obtain an F-1 student visa to study in the U.S., you must IMMEDIATELY inform our office so that we can close out your record. Otherwise, you will continue to receive frequent emails from our office. You can find out more at our Who Can Study? page.
VISA ISSUANCE
At this time, most U.S. embassies and consulates are closed and not issuing visas. Some consulates have started scheduling future appointments, but there is not a guarantee that those appointments will be honored.
OIP is monitoring this situation, but the Department of State has not yet made any announcements regarding embassy/consulate re-openings. We recommend that students contact their local embassy/consulate directly for up-to-date information and processes. Appointment wait times vary greatly by city and country. In some cases, it may be impossible to receive your F-1 visa in time for your desired term.
TRAVEL RESTRICTIONS & QUARANTINE
At this time, travel restrictions to the U.S. remain in effect for many countries worldwide. Even if you are able to obtain your F-1 visa, you will need to consider whether you are able to travel to the U.S., including whether your country has restrictions on exits, and whether the U.S. has restrictions on entries.
UTEP has not yet made a decision regarding whether a quarantine will be required for those arriving in the U.S. from abroad. Because of the rapidly evolving worldwide situation, we do not have any guidance about this at this time. More information will be provided once we know more.
You can see current information on travel restrictions below:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html
https://www.fragomen.com/about/news/immigration-update-coronavirus
PASE PROGRAM
If you are a Mexican citizen or permanent resident of Mexico who intends to apply for the PASE Program, typically, you would be required to be in F-1 status to receive the benefit. However, due to the current COVID-19 situation, limited exceptions are being made to allow students to receive the benefit if they are enrolled in courses while outside the U.S., as long as they have the intent to obtain a visa and enter the U.S. in F-1 status as soon as possible.
These exceptions are subject to change at any time as we continue to monitor the COVID-19 pandemic and federal regulations governing F-1 visas and the entry of international students into the U.S.
I-20 SHIPPING
If your Fall 2020 I-20 is issued, but you need to defer the I-20 to a future term, OIP will cover the cost of shipping your new I-20 as long as:
- You paid for shipping for your first I-20, and
- Your new I-20 is shipped before Friday, August 14.
Instructions on deferring your I-20 are forthcoming.
IMPORTANT: The information in this email is subject to change at any time. DHS is regularly updating its guidance for international students, and it often changes without prior notice. UTEP is constantly monitoring the COVID-19 situation in the El Paso area, the U.S., and throughout the world, to ensure the safety of students, staff, faculty, and the community.
At this time, the OIP office is currently closed while staff members are working remotely, and we are unable to accept phone calls. If you have any questions or concerns, please reach out to us by email at oip@utep.edu. Be sure to include your full name, UTEP ID number, and any information that you find helpful or relevant in your message. Most recommendations going forward will be made on a case-by-case basis.
June 11, 2020 (End of Term Reminders for Current Students)
[Original message posted June 11, 2020, 3:25 PM]
If you have questions about the next steps regarding your international student status, you are not alone! OIP is closely reviewing evolving guidance from UTEP, the Department of Homeland Security (DHS), and the Department of State (DOS).
Next week, you will receive an email to help you plan for the Fall 2020 semester. At this time, UTEP and DHS have not made formal announcements regarding the Fall semester, but our email next week will have more details about what we do know, and what you need to consider for various scenarios.
For now, please review the information below to make sure you are staying in compliance with your immigration status.
As a reminder, our office remains closed, and we are working remotely. We are unable to take phone calls, but you can email us any time at oip@utep.edu.
SPRING 2020 GRADUATES
Congratulations on your graduation! Be sure you have taken the necessary actions to avoid status violations:
- If you will apply for Optional Practical Training (OPT) to work in the U.S., you are running out of time, and must start the process NOW. Visit our OPT website to learn more and find out how to apply.
- If you will start a new academic program at UTEP, you must receive your new I-20 within 60 days after your graduation date. This means you must be admitted, complete your I-20 applications, and allow our office sufficient time to create your new I-20, by the end of your grace period. You’ll receive an email with instructions on applying for a new I-20 shortly after you are admitted.
- If you will start a new academic program at another school, complete the “Transfer Out Request” through Sunapsis once you have your admission letter. You must apply with enough time for our office to process your SEVIS transfer no later than 60 days after your graduation date.
- If you will leave the U.S., you have a 60 day grace period from the date you graduated in order to exit the U.S. You cannot re-enter the U.S. once you leave during your grace period.
- If your I-20 program end date is not currently listed as a date in May 2020, complete the “F-1 Student Exit Form” through Sunapsis to report your graduation.
- If your I-20 program end date is listed as a date in May 2020, no action is needed.
SUMMER 2020 GRADUATES
Summer enrollment is required since this is your last term. The summer graduation date is Saturday, August 15.
- If you will apply for Optional Practical Training (OPT) to work in the U.S., you should start the process now. Visit our OPT website to learn more and find out how to apply.
- If you will start a new program at UTEP or another U.S. school, or if you will leave the U.S., review the guidance for May graduates above so that you are prepared to take the necessary steps at that time.
ALL OTHER STUDENTS
Be sure to review the email from our office next week regarding considerations for the Fall semester amid the COVID-19 pandemic. While we do not yet have exact details from UTEP and DHS the Fall 2020 semester, we can help you start planning now. We ask that you please hold any questions about next semester until you have received and thoroughly reviewed that message.
May 28, 2020 (Border Restrictions, Travel Warnings)
[Original message posted May 28, 2020, 6:30 PM]
Dear International Students,
We know you have been particularly impacted by the COVID-19 pandemic, more than most of your peers.
We ask that you bear with us through the many emails and reminders, past and future, which will help you plan for upcoming semesters, and help UTEP better serve you in the coming months. You can view all of our recent messages and guidance here.
Our office remains closed at this time while we work remotely. We are unable to accept phone calls, but we encourage you to reach out to oip@utep.edu if you cannot find the answer to your question in guidance we have already issued. Any updates to our operating procedures will be announced as soon as they happen.
TRAVEL RESTRICTIONS
Last week, the Department of Homeland Security announced that the current restrictions on non-essential travel at the U.S.-Mexico and U.S.-Canada borders have been extended until at least June 22, 2020. Further extensions may be considered. You can see the official statement here.
Travel restrictions remain in effect for many other countries worldwide. You can see a current list of restrictions here. Contact your local consulate for further details and recommendations.
REMINDER: INTERNATIONAL TRAVEL, EVEN TO MEXICO, IS NOT ADVISED. IF YOU LEAVE, YOU MAY BE STUCK OUTSIDE THE U.S. UNTIL RESTRICTIONS ARE LIFTED.
U.S.-MEXICO TRAVEL
On March 21, we sent an email with thorough details about limited exceptions for travel across the U.S.-Mexico border. The same recommendations apply today.
IMPORTANT: Students wishing to enter the U.S. from Mexico (including students who have been residing in the U.S. and cross to Mexico temporarily) have been denied entry because they are not entering for an essential purpose. Think twice before you leave the U.S. Be prepared to stay abroad in case you are not permitted to re-enter. Admission into the U.S. is always at the discretion of the CBP officer. Review our March 21 email before you attempt to cross.
You may be permitted to cross if you are doing so for an essential purpose relevant to your F-1 student immigration status, and have your passport, F-1 visa, and current I-20. Examples include:
- You are going to UTEP to access the internet or programs in a computer lab to complete coursework. You should be prepared with a copy of your course schedule that confirms you are enrolled in courses;
- You are conducting research and must be on campus to do so. You should be prepared with a letter from your academic advisor that confirms the work that you are doing, and verifies that it cannot be done remotely;
- You are an on-campus student employee coming to work. You should be prepared with a letter from your employer that states this work must be done in the U.S.;
- You have been approved for Curricular Practical Training (CPT) and are coming for work. You should be prepared with a letter from your employer that states this work must be done in the U.S.;
- You have been approved for Optional Practical Training (OPT) and are coming for work. You should be prepared with your EAD and a letter from your employer that states this work must be done in the U.S.; or
- You have applied for Optional Practical Training (OPT) and are coming for a job interview. You should be prepared with a letter from the company confirming the date of your interview.
You will likely be denied entry to the U.S., even if you regularly reside in the U.S., if you are coming for something other than a purpose related to your student visa, including:
- You are visiting friends/family
- You are delivering food/medicine/supplies
- You have been outside the U.S. for a while and wish to return, but do not have an academic reason to do so
May 18, 2020 (OPT Updates, Stimulus Payments, UTEP Bookstore Book Rentals)
[Original message posted May 18, 2020, 6:00 PM]
Dear International Students,
Please take a few moments to review some important information regarding:
- Optional Practical Training (OPT) Updates,
- Stimulus Payments, and
- UTEP Bookstore Book Rentals.
Remember: The OIP office remains closed at this time, and we are working remotely. Advising is being conducted via email. Requests continue to be processed as normal, and I-20s can be mailed if you arrange shipping. Please see our previous emails regarding these matters.
In observance of the Memorial Day holiday, OIP services will be unavailable on Monday, May 25. We will resume remote operations on Tuesday, May 26.
OPTIONAL PRACTICAL TRAINING (OPT) UPDATES
OPT is a type of work authorization for F-1 students to gain practical training and experience in their field of study after completing an academic program. If you are not currently participating in OPT, or if you will not be graduating until December 2020 or later, you may skip to the next section.
May & August 2020 Graduates
If you graduated this May and you plan to apply for OPT, you are running out of time. You must begin this process immediately.
If you will graduate this August and you plan to apply for OPT, your filing window is now open. We recommend applying as early as possible to avoid processing delays.
Our next OPT Workshop Live Webinar is happening this Friday, May 22 at 2pm. Please see our OPT website for more information.
Temporary Change to OPT Minimum Hours Requirement
By law, OPT recipients must work or volunteer in a position related to their major for at least 20 hours per week in order to maintain their immigration status. Many OPT recipients have been concerned about this requirement, since many companies are not hiring at this time, or their current company has placed them on a leave of absence or furlough.
Last week, the Student and Exchange Visitor Program (SEVP) stated that, for the duration of the COVID-19 emergency, students who are working in their OPT opportunities fewer than 20 hours per week are considered as engaged in OPT.
UTEP’s SEVP liaison has confirmed that you are considered to be maintaining status if:
- You have been placed on a leave of absence or furlough by your employer and are currently not working at all, as long as you are still listed in the employer’s employee roster, or
- You are currently employed or volunteering less than 20 hours per week.
The SEVP liaison has also confirmed that you are not considered to be maintaining status if:
- You are not working because you have not obtained employment or a volunteer position, or
- You are not working because your employment/volunteer position was terminated by your employer, or you left the position voluntarily.
In you are not maintaining status, you must obtain employment or a volunteer position before you reach your unemployment limit. You may temporarily work/volunteer less than 20 hours per week to maintain status.
Remember to report ALL changes through the “OPT Notification of Changes” e-form in Sunapsis. Please keep these important notes in mind:
- This guidance is subject to change and/or re-interpretation, at any time. We do not know how long SEVP will consider the emergency to last, or when it will end.
- You must have documentation of any of the above exceptions during this time. If you are on a leave of absence or furlough, request a letter from your company stating that you are still considered employed. If you are working or volunteering, keep a weekly log of your hours.
- The Department of Homeland Security (DHS) has NOT made any changes or exceptions to the 90 day unemployment limit for OPT recipients, or the 150 day unemployment limit for STEM OPT recipients.
As always, we will inform you of any updates by email when they happen.
STIMULUS (ECONOMIC IMPACT) PAYMENTS
As an F-1 international student, you are eligible for the Economic Impact Payment (EIP) ONLY if you are considered a resident for tax purposes. Being a resident for tax purposes is not the same as being a U.S. permanent resident (green card holder) for immigration purposes.
- If you are considered a resident for tax purposes, you may have already received (or will receive) the EIP as long as you meet the other eligibility requirements. If you are eligible and have not received it, please visit the IRS website here.
- If you are not considered a resident for tax purposes, you are not eligible for the EIP. Some students received (or will receive) the payment because they have been mistakenly filing taxes as a resident when they should have filed as a nonresident.
- If you receive this payment in error, we recommend that you do not spend the money, return it to the IRS (see directions here), and also file tax amendments for whichever years were filed incorrectly.
- What you decide to do is at your discretion. We recommend speaking with an experienced tax advisor for questions before making any decisions, and before returning the money.
As a reminder, OIP staff members are not tax advisors, and we are not able to provide tax advising. You can see basic tax information for international students here. Remember: The federal government has delayed the 2020 tax filing deadline from April 15 to July 15.
Earlier this year, we announced that the VITA Tax Assistance Sites throughout El Paso and UTEP were closed. If any of the UTEP sites re-open, we will inform you by email.
UTEP BOOKSTORE BOOK RENTALS
A message from the UTEP Bookstore:
“For all international students who rented books in the Spring, we understand that you may not be able to utilize the shipping labels provided in your rental accounts. We want to assure you that you will not be charged any late fees for these rentals and simply ask that you stay safe and return your rentals when you are able to return to campus. We look forward to having you back. If you have any other questions or concerns, please feel free to email the store at 1006mgr@follett.com.”
April 29, 2020 (Executive Order Updates, I-20 Replacements, Travel Signatures, OPT Workshops)
[Original message posted April 29, 2020, 2:40 PM]
Dear International Students,
Please take a few moments to review some important information regarding:
- President Trump’s Immigration Executive Order,
- I-20 Replacements and Travel Signatures, and
- OPT Workshop Webinars.
PRESIDENT TRUMP’S IMMIGRATION EXECUTIVE ORDER
On Tuesday, April 21, we sent out an email regarding President Trump’s potential Executive Order to temporarily suspend immigration into the U.S. At the time, details were unknown. On Wednesday, April 22, 2020, President Trump signed the Executive Order, which you can read here.
This Executive Order does not have any immediate impact on most visa holders in the U.S., including F-1 international students. Essentially, only individuals who are awaiting their permanent resident (“green card”) interviews at a consulate abroad are impacted by this order. These individuals are referred to as “immigrants” because they intend to permanently reside in the U.S., while those temporarily in the U.S. (including international students and scholars) are referred to as “nonimmigrants.”
We will continue to inform you of any updates to your immigration status if we receive new information.
I-20 REPLACEMENTS AND TRAVEL SIGNATURES
Please complete the “I-20 Replacement Request” in Sunapsis if you need a new I-20. While we are working remotely, you should also complete this request if you need a new Travel Signature on page 2 of your I-20, since we will need to print a new I-20 for you.
Your I-20 must have been signed on page 2 (“Travel Endorsement” section) by an OIP advisor within 12 months each time you enter the U.S. Some CBP officers may request a more recent signature. If your I-20 was signed more than 6 months ago, or will be more than 6 months old at the time that you plan to re-enter the U.S., we recommend requesting a new I-20 with a new signature.
Remember: Your Travel Signature only needs to be valid to ENTER the U.S. If you urgently need to leave the U.S., do not wait until you receive your new I-20 to do so. We can mail your I-20 to you abroad before you re-enter.
You can find instructions on arranging shipping in our April 9 email. At this time, there is still not an option to pick up your I-20 in person since our office remains closed.
OPT WORKSHOP LIVE WEBINARS
Are you graduating this May or August and want to work in the U.S.? Review the information on our website about Optional Practical Training (OPT), and then attend a workshop. It is essential to begin the process as soon as possible, since USCIS takes several months to process these applications.
We have two upcoming OPT Workshop Live Webinars:
- TOMORROW, Thursday, April 30, 10am – 11:30am
- Friday, May 22, 2pm – 3:30pm
If you will graduate this May and you plan to apply for OPT, we generally recommend doing so a minimum of several weeks before graduation—that means NOW!
If you will graduate this August and you plan to apply for OPT, your filing window will open in mid-May, so you should start preparing now.
As a reminder, we are unable to answer phone calls while our office is closed. Please reach out to us by email at oip@utep.edu, and we will respond to your inquiry as quickly as possible.
April 21, 2020 (Border Restrictions Extension, Executive Order)
[Original message posted April 21, 2020, 4:35 PM]
Dear International Students,
Please take a few moments to review these important immigration updates. We know that the past few months have given you challenges that you did not expect. OIP is here for you when you have any questions or concerns. Please do not hesitate to reach out to us.
U.S.-MEXICO BORDER RESTRICTIONS
Yesterday, April 20, 2020, the Department of Homeland Security announced that the current restrictions on non-essential travel at the U.S.-Mexico and U.S.-Canada borders have been extended for an additional 30 days. You can see the official statement here.
Please review OIP’s March 21, 2020 email for details about these restrictions. Remember that border restrictions are due to concerns about the spread of COVID-19 (coronavirus).
Avoiding non-essential travel is not only a mandate from the U.S. government. It is guidance that all must follow until this outbreak is controlled.
You can find all of OIP’s recent guidance here.
PRESIDENT TRUMP’S IMMIGRATION EXECUTIVE ORDER
Also on April 20, 2020, President Trump’s Tweet indicated his plan to temporarily suspend immigration into the U.S.
- As of this moment, details are unknown. OIP will be unable to provide additional information until decisions are made by the U.S. government.
- After details are confirmed, we will notify you by email to inform you of the impact to your immigration status, if any.
“Immigration” is a broad term that has many facets. In the past, restrictions have typically come with exceptions. Similar statements have also been made previously that did not come to fruition. There are many factors at play.
As always, remember to look for information from reliable sources. Do not pass on rumors. Do your own research and fact checking.
April 16, 2020 (Updates on CPT and OPT)
[Original message posted April 16, 2020, 1:10 PM]
You are receiving this message because you are currently participating in, or have been approved in the future for, Curricular Practical Training (CPT) or Optional Practical Training (OPT).
Please review the following guidance that may apply to your current situation. This information is current as of today, Thursday, April 16, 2020 at 1:00pm.
Working From Home
The Department of Homeland Security (DHS) allows students on CPT and OPT to work remotely, whether it is from the U.S. or abroad. If you have shifted to remote work, you must inform OIP. If you have not already informed us, please email us with the address where you will be temporarily working. You must also inform us once you resume work in your normal location.
Job Offer Rescinded
If you have been approved for CPT but your job offer was rescinded, please email us to let us know as soon as possible. If you obtain a new job offer, you can apply for a new CPT authorization. Remember, CPT is employer- and position-specific.
If you are on OPT but your job offer was rescinded, you only need to report to OIP if you have already informed us of the offer.
Layoffs, Furloughs, and Leaves of Absence
If you lose your job, contact your company to determine whether you are still considered employed. Your exact employment status will depend on your company.
Once you have that information, email us for guidance on your specific situation and how it may impact your immigration status.
OPT Unemployment Limit
DHS has not announced any exceptions or leniency to the 90 day unemployment limit for OPT students, or the 150 day unemployment limit for STEM OPT extension students. If we receive any updated guidance, we will inform you.
For students in their first year of OPT, if you are unable to find a job, we recommend seeking out volunteer opportunities in your field of study. As long as you are working or volunteering at least 20 cumulative hours per week in a qualified position(s), you will not accrue unemployment time.
Students on the STEM OPT extension are NOT eligible to participate in volunteer positions.
Procedures and Processing Times
OIP continues to process all Sunapsis requests as usual while our physical office is closed. If you need to extend your CPT or apply for the STEM OPT extension, please submit the appropriate request through Sunapsis.
You can arrange shipping of your new I-20 by completing the “Document Shipping Request (eShipGlobal) through Sunapsis. Please do not begin that request until you are ready to pay for shipping. Alternatively, if you are in the U.S., you may email us a prepaid USPS shipping label.
USCIS continues to process OPT applications as usual. While USCIS has closed some of its offices and suspended in-person services, this does not impact OPT application processing.
We want to emphasize that the information above is provided based on the guidance and information we have at this moment, and is subject to change at any time.
We will provide an update if/when we receive any updated government guidance.
If you have questions that were not answered in this message, please email us at oip@utep.edu.
April 9, 2020 (Summer Enrollment, Course Drops, Grading Methods, I-20 Shipping, Other Reminders)
[Original message posted April 9, 2020, 4:55 PM]
We have quite a few updates to share with you today. Be sure to thoroughly read this email for information about summer enrollment, course drops, grading methods, I-20 shipping, OPT webinars, and more.
A quick note to begin: OIP is taking this time while working remotely to update our records. If you receive a request for copies of immigration documents from oip@utep.edu, it is legitimate.
SUMMER ENROLLMENT
As an F-1 international student, enrollment during the summer term is optional unless:
- You are admitted for the summer term into a new academic program. You must enroll in classes during your first summer term, or
- You will graduate in August. You must enroll in classes during your last summer term.
If the conditions above do not apply to you, then you are not required to enroll during the summer. If you decide to enroll, there are no minimum credit requirements or restrictions on online courses. You may also concurrently enroll at another SEVP-certified school during the summer, even if you are not enrolled at UTEP. You can find more information in the “Enrollment Requirements” tab here.
According to the Department of Homeland Security (DHS), you do not need to be enrolled in order to work on campus over the summer, but you should check with Human Resources and your supervisor to confirm that there is not an enrollment requirement for your position.
On March 27, UTEP announced that Maymester courses would be entirely online. A decision has not yet been made about the instruction mode for Summer I and Summer II classes. In the event that Summer classes are only offered online, your immigration status will not be affected.
FALL 2020 COURSES
UTEP is closely monitoring the COVID-19 situation worldwide to ensure the safety of all students. Final decisions about Fall 2020 course instruction methods will be made in the coming months once there is a clearer understanding of the trajectory and impact of the virus.
OIP is coordinating with UTEP senior leadership, and we are closely monitoring DHS guidance as well. We will be in touch with any updates about course instruction as it pertains to your immigration status.
COURSE DROPS
While DHS is allowing continuing F-1 students to complete the semester online, that DOES NOT mean that students can drop below full-time enrollment without prior authorization. All other enrollment rules are currently still in effect. Being under-enrolled without authorization at ANY time during a semester puts your immigration status at great risk.
If you are thinking about dropping a class, do the following:
- Review the “Reduced Course Load (RCL)” tab here;
- Email oip@utep.edu with the details of your situation, and which RCL you think you may be eligible for;
- Speak to your academic advisor about your plan to apply for an RCL, and to discuss other non-immigration consequences of dropping your class.
On April 6, UTEP announced that the course drop deadline has been extended to May 7. If you do not submit your RCL request through Sunapsis by May 7, we will be unable to approve your request.
If you are dropped from a class by a professor at any time, you should complete steps 1 and 2 immediately.
GRADING METHODS
On April 6, UTEP announced that instructors may allow their Spring 2020 courses to be eligible for an (S/U) grading option, to provide individual students to make the choice of grading mode. A passing grade will appear on student transcripts as an “S” (satisfactory), and a failing grade will appear as a “U” (unsatisfactory). Neither an “S” nor a “U” will calculate into the student GPA.
If the grading method of your class is changed to S/U, it will NOT affect your immigration status. If you have any questions about the grading method for a specific course, speak to your instructor. If you have any questions about the impact of the grading method on your GPA or degree plan, speak to your academic advisor.
Students who are government- or scholarship-sponsored should check directly with their sponsor to ensure that the S/U grading method is acceptable.
I-20 SHIPPING
While OIP staff members work remotely, we are able to ship I-20s as usual.
To arrange shipping, please complete the “Document Shipping Request (eShipGlobal)” through Sunapsis. Please DO NOT submit the e-form until you are prepared to pay for the shipment.
If you are currently in the U.S., you may alternatively email a prepaid USPS Priority Mail Flat Rate Envelope shipping label to oip@utep.edu. Please use the information below as the return address:
UTEP Office of International Programs
500 W University Ave
Union East 203
El Paso, TX 79968
OPT WEBINARS
We have two more OPT live webinars scheduled for April. You can find the details about the webinar and more information about OPT here.
USCIS has not announced any changes regarding OPT application processing, or regulations regarding unemployment limits. If any guidance is issued, we will share it with students.
REPORTING RELOCATION AND CURRENT ADDRESS
If you have not already done so, you MUST report your current location to OIP if you have relocated abroad or to another U.S. address.
- If you have already left the U.S., or plan to leave the U.S. for the remainder of the semester, complete this form as soon as possible.
- If you plan to remain in the U.S., or if you are a Border Commuters remaining in Mexico, verify that OIP has your current address by reviewing the “Address Change Request” in the “F-1 Student Services” tab through Sunapsis. If the address is not correct, submit the e-form after making the necessary changes.
- If you are remaining at the current address as listed in the “Address Change Request,” you are not required to report.
U.S.-MEXICO BORDER RESTRICTIONS
Border restrictions are still in effect. If you are attempting to cross for an essential academic or employment purpose related to your F-1 student visa, be sure to review the guidance sent by OIP via email on March 21, which can also be found here. If you encounter any problems, ask to speak to a CBP supervisor. If you are not permitted to cross, contact oip@utep.edu IMMEDIATELY and provide all details requested from the March 21 guidance.
Do not attempt to cross the border if you do not have to. If you cross successfully, please provide details of your encounter (including which bridge) to oip@utep.edu. This helps us have a better understanding of the ratio of successful vs. unsuccessful crossings.
We hope you are all staying safe and healthy, and staying home as much as possible. Remember that El Paso’s “Stay Home, Work Safe” order is still in effect.
April 3, 2020 (Employment Information and Resources)
[Original message posted April 3, 2020, 5:20 PM]
Dear International Students,
We hope everyone is hanging in there during these tough times. Our office would like to take the time to clarify that the Department of Homeland Security (DHS) has not made any changes in regards to F-1 employment benefits, despite the current situation.
We know there are rumors circulating about special relief for international students, new types of employment authorization, etc. Remember to look for information from reliable sources. Do your own research. Keep in mind that photos and screenshots can be manipulated easily.
If any changes occur regarding your employment benefits or options, our office will notify all students immediately.
In the meantime, if you are working on campus, or through CPT or OPT, continue to follow the guidance that your employer and OIP have given you.
If you are seeking employment, you can find more information about your options here. Note that many employers have paused their hiring processes until further notice. For the time being, we recommend that you continue to search for employment as you would normally, but with a little more patience. We do not know how long the “shelter at home” guidance will last.
If you have found a job and need to apply for a Social Security Number, please note that Social Security Administration offices are closed. Please contact OIP for guidance.
Remember that UTEP has resources for you. You can find a full list of aid at the Dean of Students’ Emergency Aid page, with notable services listed below:
- If you find yourself in need of food, please visit UTEP’s Food Pantry.
- We understand many of us may feel a little lost with all of this uncertainty around us. If you need someone to talk to please contact Counseling and Psychological Services (CAPS).
While our physical office is closed, we continue to support you remotely in whatever way we can. We also continue to process requests through Sunapsis as usual. If there are any questions we can help you with, please feel free to reach out to our office by email (oip@utep.edu).
March 24, 2020 (OIP Office Closure, Other Updates)
[Original message posted March 24, 2020, 2:45 PM]
Dear International Students,
It is important that you read this ENTIRE message IMMEDIATELY.
Pursuant to the “Stay Home, Work Safe,” order for El Paso effective at midnight tonight, the OIP office will be closed starting tomorrow, Wednesday, March 25, for an indefinite period.
What this means:
- The physical office (Union East, 203) will be closed after today and will not be staffed until further notice. We do not yet know when we will re-open.
- We will keep the office open until 6:00pm tonight (March 24) for last-minute needs.
- As of tomorrow (March 25), OIP staff members will be working, but we will do so remotely from home. We expect to have access to all required software and programs, including Sunapsis and SEVIS. We ask for your patience as we make this significant transition.
- The OIP office phone will be voicemail only. If you need to get in touch, email us at oip@utep.edu.
I-20 PICK UP AND SHIPPING
If you have an I-20 waiting in our office, or if you need a travel signature on your I-20, we will be open today until 6:00pm. Please respect social distancing guidelines while you are in the office.
While we work remotely, we expect to be able to ship I-20s to you. You must complete the “Document Shipping Request (eShipGlobal)” through Sunapsis and pay for shipping on the eShipGlobal website.
Most students who have an I-20 waiting in our office likely do not need the I-20 immediately, and should be able to wait until the office re-opens to pick it up. If you are not sure whether you will need it, email oip@utep.edu and we can help you evaluate whether to wait or to pay for shipping.
Keep in mind that a valid travel signature is not required to leave the U.S., only to enter to the U.S. We can ship you a new I-20 with an updated travel signature to use the next time you enter the U.S.
CROSSING THE U.S.-MEXICO BORDER
The guidance we have at this moment suggests that F-1 students should still be able to cross the U.S.-Mexico border for essential activities. See our email from March 21.
With that said, if you are in Mexico and you have legitimate business in El Paso, we advise attempting to cross TODAY before the “Stay Home, Work Safe” order goes into effect.
- If you need to access a computer lab to complete course requirements, UTEP computer labs remain open, at this time. You should be permitted to enter the U.S. to do so; but, we cannot guarantee it.
- If you are an on-campus employee, or working through CPT or OPT, check directly with your supervisor to determine whether you are considered “essential.” If you are considered essential, ask your employer for documentation to confirm this. If you are not categorized as essential (you do not need to be at your physical workplace), you will be expected to stay home; CBP will not permit you to cross the border. UTEP departments are authorized to grant employees permission to work from home.
Please note: If your work, research activity, or requirement to use a computer lab is considered essential, but CBP will not allow you into the U.S., ASK TO SPEAK TO A SUPERVISOR. If you are still not permitted to cross, follow the instructions to contact our office from our March 21 email.
As you can see, things are changing every day, and by the hour. We are all working to ensure we can still provide necessary services and support to all of our students during this unprecedented period. If you need us, we are here, even if it is virtually.
We want to re-iterate what we said in a previous email: The restrictions that are in place are due to concerns about the spread of COVID-19 (coronavirus). Avoiding non-essential travel is not only a mandate from the U.S. and local government; it is guidance that we all must follow until this outbreak is controlled. Educate yourself about the requirements and restrictions of El Paso’s “Stay Safe, Work Home” order through legitimate, credible sources.
Please continue to keep in touch, and keep us aware of your experiences crossing the U.S.-Mexico border. We will keep you updated whenever we have new information.
March 23, 2020 (OIP Office, Event, and Process Updates)
[Original message posted March 23, 2020, 1:05 PM]
Hello International Students,
We have a few updates for you this afternoon. Please read the notices about walk-in advising, OPT workshops, Cesar Chavez Day, VITA tax assistance cancellations, and new e-forms below.
OIP WALK-IN ADVISING
We are temporarily suspending our walk-in advising hours, but we are still here if you need us.
- If you have a question, the best way to reach us is by email (oip@utep.edu).
- If you believe a conversation with an advisor is required, you can call us Monday - Friday 8am - 5pm. Depending on staffing and availability at the moment, we may need to arrange for an advisor to call you back.
- Please limit in-person visits to our office unless absolutely necessary. In-person visits should be limited to picking up a document (I-20, letter, etc.) or reviewing an OPT packet.
OPT WORKSHOP POSTPONED
Today's Optional Practical Training (OPT) Workshop has been postponed to Thursday, March 26 from 2pm - 3:30pm. We apologize for the inconvenience while our office is obtaining new technology to conduct our workshops online.
Please visit the OPT website ('OPT Workshops' tab) for more information. Details will be released once they are finalized. Prior registration for the webinar will not be required.
CESAR CHAVEZ DAY - CLOSED FRIDAY, MARCH 27
The OIP office, along with most of UTEP, will be closed on Friday, March 27 in observance of Cesar Chavez Day. Staff will not be in the office and we will be unable to answer calls on that day. The oip@utep.edu inbox will be monitored for emergencies.
VITA TAX ASSISTANCE SITES & TAX DAY UPDATES
Due to concerns with COVID-19, all VITA Tax Assistance Sites have been closed throughout El Paso and UTEP. You can find information about filing taxes as an international student here: https://www.utep.edu/student-affairs/oipsa/office-of-international-programs/resources/tax-information.html.
Please note that the federal government has delayed the 2020 tax filing deadline from April 15 to July 15.
VITA sites may rescheduled before this deadline, but we do not know for sure. Please review the website above for resources. If you have any questions after reviewing the resources, please email oip@utep.edu. While we cannot provide tax advice, we can get you in touch with someone who can help.
CPT E-FORM
We are excited to announce that we have converted our paper Curricular Practical Training (CPT) application to an online e-form. Students applying for CPT should now submit the e-form from the 'F-1 Student Services' tab in Sunapsis instead of submitting a paper application.
REPORT CHANGE IN IMMIGRATION STATUS E-FOR
We now have an e-form to report that you have changed to another immigration status, or that you have become a Permanent Resident (green card holder). You can find the 'Report Changes in Immigration Status' e-form in the 'F-1 Student Services' tab in Sunapsis.
For those students who successfully cross the Mexican border, please email us at oip@utep.edu to let us know how it went, even if there was nothing out of the ordinary. Your experiences are absolutely essential so that our office knows what is happening in real time.
If you are not permitted to cross, please follow the guidance sent via email on Saturday, March 21. CBP is informing the officers of updated guidance as quickly as possible, but we are aware of some issues while they transmit the information from leadership to each individual officer. Be sure to ask for a CBP supervisor if you are having any difficulties.
March 21, 2020 (OIP Clarification on Border Restrictions)
[Original message posted March 21, 2020, 5:23 PM]
Hello International Students,
IMPORTANT: Do not attempt to cross the U.S.-Mexico border until you have read this ENTIRE message.
This message contains:
- Updated guidance regarding the U.S.-Mexico border restrictions that went into effect early this morning;
- Instructions for those who plan to cross the border soon; and
- Instructions for those who attempt to cross the border but are denied entry.
If you have not yet reviewed all emails sent by the UTEP President’s Office and OIP this week, do so IMMEDIATELY. You can find the President’s Office updates here, and OIP’s updates here.
Remember that these border restrictions are due to concerns about the spread of COVID-19 (coronavirus). Avoiding non-essential travel is not only a mandate from the U.S. government; it is guidance that we all must follow until this outbreak is controlled.
ESSENTIAL TRAVEL
We have received clarification from U.S. Customs and Border Protection (CBP) regarding individuals who should be permitted to cross, and for what purposes:
F-1 students should be admitted into the U.S. if:
- They are coming to UTEP to access the internet or programs in a UTEP computer lab to complete coursework. This includes students who do not have access to sufficient internet access, or who need specific materials, programs, or software at UTEP to complete course requirements;
- They are an on-campus student employee coming to work;
- They have been approved for Curricular Practical Training (CPT) and are coming for work; or
- They have been approved for Optional Practical Training (OPT) and are coming for work.
F-1 students WILL NOT be admitted into the U.S., and SHOULD NOT attempt to cross, if:
- They are coming for non-academic purposes including tourism, recreation, hobbies, shopping, picking up food, visiting friends/family, etc., even if they have an F-1 visa;
- They have not maintained their immigration status and their SEVIS record is not active; or
- They do not have valid student travel documents. See more information below. Do not attempt to cross with a Border Crossing Card (laser visa) or a B-1/B-2 tourist visa.
REQUIRED DOCUMENTS
ALL students MUST bring proper immigration and travel documents when entering the U.S.:
- Valid, unexpired passport;
- F-1 or F-3 visa (crossing with an expired visa is always at the discretion of CBP, and COULD be restricted at this time. We have not received guidance about this matter);
- Most recent I-20 with a valid Travel Endorsement signature on page 2 (signed by an OIP advisor within the last 12 months);
- UTEP Miner Gold ID card (not usually required for travel, but recommended at this time as evidence of connection to UTEP); and
- Relevant supporting documents, described below.
F-1 students must be prepared to explain the specific reason they are crossing, and must bring relevant supporting documents:
- Students coming to complete course requirements on campus should bring:
- A copy of their spring 2020 course schedule; and
- If available, any relevant communication from your professor(s) or department about course requirements now that classes are online.
- Students coming for an on-campus job should bring:
- A recent employment verification letter from their supervisor or department; and
- If available, a copy of their work schedule.
- Students coming for a CPT job should bring:
- Their most recent I-20 with CPT recommendation on page 2;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
- Students coming for an OPT job should bring:
- Their most recent I-20 with OPT recommendation on page 2;
- Their Employment Authorization Document (EAD). Students with a pending STEM OPT extension application should bring their EAD and I-765 receipt notice (I-797) for the pending application;
- A recent employment verification letter from their supervisor or employer; and
- If available, a copy of their work schedule.
**Students with a pending or approved OPT application who are not currently enrolled or working:
If you graduated in December 2019 and your OPT application is still pending with USCIS, or if your OPT application has been approved but you have not yet obtained qualifying employment or a volunteer opportunity, you may not be permitted to enter the U.S. at this time. If you are currently abroad and need to enter the U.S. for OPT-related purposes, such as a job interview, bring all relevant immigration and supporting documents that show the reason for your entry.
IF YOU ARE DENIED ENTRY TO THE U.S.
If you are crossing for a legitimate purpose as stated earlier in this message, AND you have brought all required documents with you, but you are denied entry at the border, do the following:
- Do NOT argue with the CBP officer. Explain your situation calmly. Let the officer know that you have received guidance from UTEP and you believe you are entering for qualified essential travel. CBP is taking the COVID-19 outbreak very seriously, and the guidance provided to CBP is changing as often as everything else. Instructions that an officer receives at the beginning of a shift may be outdated by the end of the shift.
- If the CBP officer intends to deny you entry, ask to see a supervisor. You may be deferred to secondary inspection.
- If you are still not permitted to enter, turn around and contact OIP IMMEDIATELY. The best way to get in touch is via email at oip@utep.edu. Provide us with:
- Your full name and ID number;
- Port of entry;
- Method of crossing (car or by foot);
- The reason you are crossing;
- Thorough details of the encounter; and
- A phone number where we can contact you.
- OIP will attempt to contact CBP as soon as possible. If you are able, wait in a safe area near the border in case we give you instructions to try to cross again. If you do not wish to wait and do not need to cross at that time, please inform us of this in your email.
- Check your calls, texts, and emails for a response from a UTEP staff member.
IF YOU ARE ADMITTED INTO THE U.S.
To help UTEP better understand exactly what is happening at the border, we ask that you let us know when you successfully cross. Please email oip@utep.edu with the following information:
- Your full name and ID number;
- Port of entry;
- How did you cross (car or foot)?;
- How long as the line?;
- What questions did CBP ask you?;
- What documents did CBP ask you for?;
- Was there anything out of the ordinary?; and
- Anything else you feel is relevant about the interaction.
As with everything else that has been happening, guidance and information is subject to change at any time. We are communicating the information we have at the moment.
We appreciate your communication, now and always. If you have any questions, please contact us at oip@utep.edu.
Stay safe, stay healthy, and, as much as possible, stay home!
March 20, 2020 (Requirement to Report Relocation)
[Original message posted March 20, 2020, 2:00 PM]
Good Afternoon International Students,
A short time ago, the President’s Office released a statement about upcoming U.S.-Mexico border restrictions. If you have not yet thoroughly reviewed that email, please do so immediately. You can review all updates at https://www.utep.edu/ehs/COVID-19/coronavirus-update.html.
Similar restrictions will be in place for the U.S.-Canada border as well.
At this time, the Office of International Programs and Study Abroad does not have any additional information about the border restrictions other than what was shared in the message. We will communicate any relevant updates we receive as soon as possible.
IMPORTANT: F-1 students who have relocated, either abroad or to another U.S. address, MUST report their current location to OIP.
- F-1 students who have already left the U.S., or plan to leave the U.S. for the remainder of the semester, should complete this form as soon as possible.
- F-1 students who plan to remain in the U.S., or Border Commuters remaining in Mexico, should verify that OIP has their current address by reviewing the “Address Change Request” in the “F-1 Student Services” tab through Sunapsis. If the address is not correct, students should submit the e-form after making the necessary changes.
- Students who are remaining at their current address as listed in the 'Address Change Request' are not required to report at this time.
Please address any questions or concerns to oip@utep.edu. Our office remains open and we are responding to emails and Sunapsis requests as quickly as possible.
March 20, 2020 (Message from UTEP President's Office)
[Original message posted by the President's Office on March 20, 2020 at 11:56 AM and updated on March 20, 2020 at 3:17 PM]
U.S. - Mexico Border Restrictions
UPDATE: The White House has released additional details on the restrictions at the U.S.-Mexico border. "Non-essential" travel that will be restricted includes travel that is considered tourism or recreational in nature. U.S. citizens, lawful permanent residents, and individuals with valid travel documents will be exempted and allowed to cross the border. Entry for trade and business travel will continue to operate with additional screening.
Today, it was announced that the U.S. and Mexico have reached an agreement to restrict all non-essential travel in an effort to slow the spread of the coronavirus. This includes the ports of entry in the El Paso/Juárez area. It will be effective at midnight March 21, 2020.
Examples of essential travel include travel to attend educational institutions, for medical purposes, for emergency response and public health services, and for individuals engaged in lawful cross-border trade. As this situation continues to develop, we will share additional information.
The U.S. Embassy and consulates in Mexico have also suspended routine immigrant and nonimmigrant visa services as of March 18, 2020. Exceptions will be made for certain emergencies. Contact the Embassy or consulate in your area directly for specific information on available services.
Members of the UTEP community who are unable to cross the border to return to their normal place of residency may need to seek out temporary living arrangements with friends or family members if available. Those individuals who need assistance finding a place to live should contact Elisa Espinosa at eespinosa4@utep.edu or 915-747-6117.
- Students are expected to continue to fulfill online or other course requirements once courses begin remotely on March 30.
- Difficulties with internet access or completing course requirements online should be discussed directly with the professor.
- Staff and faculty who are unable to report to work due to the border restrictions and need assistance should contact Sandy Vasquez at svasquez@utep.eduor hrs@utep.edu, or call 915-747-7873.
International students who are impacted by the border closure should report any changes in their temporary or permanent residency to the Office of International Programs at oip@utep.edu or 915-747-5664. For more information, visit https://www.utep.edu/student-affairs/oipsa/office-of-international-programs/home/oip-coronavirus-guidance.html.
The UTEP community is working together to support our students, staff and faculty impacted by recent developments at the border. We will continue to update the community as we receive new information.
March 18, 2020 (OIP Event Updates and Cancellations)
[Original message posted March 18, 2020, 12:00 PM]
Good Afternoon International Students,
We want to provide an update on upcoming events and workshops that need to be modified because of existing UTEP and CDC guidelines for gatherings.
I want to stress the importance of staying in touch and following our Facebook page for regular updates as things change by the minute. You can find us at www.facebook.com/oipUTEP.
You can also find all updates online at www.utep.edu/student-affairs/oipsa/office-of-international-programs/home/oip-coronavirus-guidance.html. A direct link to this page is available at www.utep.edu/oip.
We encourage you to reach out to us via email if you have any questions or concerns, or if you experience any difficulties that you think our office should be aware of in regards to your status as an international student. As we continue to discourage in-person visits to our office whenever possible, we are committed to responding to all emails sent to oip@utep.edu within one business day.
OPT Workshops have been canceled until further notice. Instead, we will hold live online webinars. Webinar attendance will still be required for students applying for OPT.
[Updated March 23, 2020, 1:05 PM]
The next OPT workshop webinar will be held on Thursday, March 26 from 2pm - 3:30pm. Instructions, website links, dates, and times of our webinars will be posted in the 'OPT Workshops' tab on or OPT website once we have finalized the information: https://www.utep.edu/student-affairs/oipsa/office-of-international-programs/visas/f-type-visa/opt.html
PASE Info Sessions have been canceled until further notice. Instead, we will hold live online webinars.
Instructions, website links, dates, and times of our webinars will be posted on our PASE website once we have finalized the information: https://www.utep.edu/student-affairs/oipsa/office-of-international-programs/programa-pase/
VITA Tax Assistance Sites
[Updated March 20, 2020, 12:20 PM]
All VITA Tax Assistance Sites in El Paso, including those at UTEP, have closed. The Internal Revenue Service (IRS) has moved the tax filing deadline from April 15 to July 15, 2020 to allow additional time to file taxes.
Any changes will be announced as details are released.
U.S. Embassy and Consulates in Mexico
The U.S. Embassy and consulates in Mexico have suspended routine visa services starting today (March 18, 2020) until further notice. This means that current visa interview appointments will be canceled, and, likely, that new appointments will not be scheduled at this time. Our office does not have any additional information other than what is provided at their website: https://mx.usembassy.gov/status-of-u-s-consular-operations-in-mexico-in-light-of-covid-19/. If you have any specific questions about visa services, please contact the Embassy/consulate directly.
Please note that this does not impact the U.S.-Mexico border. As of right now (March 18, 2020 at 12:00pm), the border remains open. Any updates will be communicated immediately once we have the information.
Please continue to check your email regularly for important messages from UTEP and OIP.
We hope you are all staying safe and healthy!
March 16, 2020 (Initial Coronavirus Guidance Message)
[Original message posted March 16, 2020, 1:50 PM]
Dear International Students
The staff of the Office of International Programs and Study Abroad have worked closely with campus partners on UTEP's response to COVID-19. We know that our international student community, in particular, has additional concerns and questions. Know that our staff is working hard to support you in any way we can.
If you have not already done so, please review the most recent Coronavirus Update regarding UTEP’s schedule and shifting to distance learning and www.utep.edu/coronavirus for more information.
We hope this email will answer many of the questions you may have about a variety of topics including remote instruction, travel, OPT and immigration status, so we ask that you read it thoroughly. Keep in mind that things are changing rapidly. Guidance may change without warning. You MUST remain connected by regularly checking your emails and reading every word of the messages you receive.
OIP OPERATIONS
[Updated March 19, 2020, 12:00 PM]
At this time, our office remains OPEN. We strongly advise all students to practice appropriate social distancing and avoid in-person visits whenever possible. We are available if you need to pick up an I-20 or review an OPT packet. However, if you have questions, please email us at oip@utep.edu.
- If you would like to speak to an advisor, we encourage you to call us Monday through Friday 8:00am - 5:00pm.
- Any changes to our schedule or procedures will be communicated via email and our Facebook. Please note that this approach effectively extends the opportunity to stay in touch with OIP.
REMOTE INSTRUCTION
[Updated March 20, 2020, 12:20 PM]
The Department of Homeland Security (DHS) is currently allowing F-1 students and J-1 exchange visitors to maintain their immigration status, in the event that their school moves to distance learning, and/or work from home schedules if and when directed by UTEP.
At this time, DHS has made a special exception to allow students to remain in the U.S. or return to their home country to complete distance learning. In either case, your SEVIS record can remain active as long as you intend to return to classes for the next available semester (Fall 2020). DHS may change or elaborate on their guidance at any time. We will communicate any changes as soon as we are aware.
For information about the status of your class(es), contact your professors directly.
- Distance learning does not mean that you do not have work, nor that you will automatically pass your classes.
- You are expected to meet all course requirements as indicated by your professor.
- Failing your classes will negatively affect your immigration status, particularly, if it is due to lack of “attendance/participation."
OPT APPLICATIONS
If you plan to graduate in May or August and want to apply for Optional Practical Training (OPT), one of the requirements of filing the application is that you do so while you are physically present in the U.S.
DHS has not yet issued guidance on whether exceptions will be made for students who returned home due to coronavirus concerns. We will send updated guidance if any is issued. We cannot guarantee that USCIS will accept or approve OPT applications from students who are abroad, at the time of filing.
TRAVEL
[Updated March 20, 2020, 12:20 PM]
Review information provided by the Centers for Disease Control and Prevention (CDC) and Department of State (DOS).
Whether you plan to travel domestically or internationally to other locations, you must weigh the benefits and risks. You may be required to report your travel to UTEP and potentially self-isolate for 14 days upon your return
For up to date information, visit UTEP Coronavirus Updates
You also need to evaluate the risk of traveling to another international location, even when returning to your home country. We strongly recommend that you confirm flight schedules before heading off to the airport(s) and knowing the following:
- Are flights available?
- Does your flight have a layover in a high-risk country?
- Are there long lines at the airport or at the border?
- Will you have to go through a secondary screening upon arriving in your home country?
- Will you be able to enter that country?
- Will you be able to return to the U.S. when you want?
The answers are not always clear, and can change daily.
For students who reside on campus and who are unable to leave the U.S. at this time, please contact your Residence Life Coordinator so arrangements can be made for you to have housing.
If you intend to travel or return home, make sure you have a valid travel signature on page 2 of your I-20 so that you can return when you are able. The signature must be dated within 12 months of your re-entry into the U.S.
If you would like to request a new travel signature, complete the “Travel Signature Request” through Sunapsis. Once the request is approved, you can visit the OIP office with your I-20 to have it signed.
If you are abroad, you can order shipping through the “Document Shipping Request (eShipGlobal)” through Sunapsis to have your I-20 sent directly to you.
If your visa is currently expired or will expire by the time you re-enter the U.S., you may need to obtain a new visa before you can re-enter, especially if you visit certain countries and/or are outside the U.S. for more than 30 days. Please see our Automatic Visa Revalidation Fact Sheet.
HOUSING
[Updated March 18, 2020, 9:00 AM]
All on-campus residents have been asked to make arrangements to move out of campus housing by 5:00 p.m. Sunday, March 29, 2020. Students who do not have a suitable alternative, which includes international students who are unable to leave the U.S. due to flights not operating or countries closing borders, should contact their Residence Life Coordinator for further information.
Exceptions will be made on a case-by-case basis.
Housing and Residence Life staff are working closely with UT System and campus partners on a credit or prorated refund of housing expenses.
FOOD
[Updated March 20, 2020, 11:00 AM]
On-campus dining is limited.
The UTEP Food Pantry remains open at this time for those dealing with food insecurity. The Food Pantry is located in Memorial Gym, Room 105. At this time, the Food Pantry is open Monday through Friday from 9:00am to 4:30pm, and closed on Saturday and Sunday.
TAKE GOOD CARE
This pandemic is affecting every single one of us around the world. We hope your family and friends at home are safe and healthy. We are all doing the best we can through this crisis.
UTEP Counseling and Psychological Services (CAPS) remains open if you need to talk, and you can call (915) 747-5302 any time.
Practice good hygiene and social distancing. Stay home if you are sick. Wash your hands. Review more information provided by the CDC.
OIP is always here to support our international students and UTEP community. Please do not hesitate to reach out if you have any questions or concerns.