The benefits of student travel are numerous - increased confidence and self-awareness, an understanding of cultural differences and infinite opportunities to network. Whether a student travels domestically or internationally, to share their research, present an academic paper, participate in a conference, engage in a musical performance or faculty-led program, the benefits of student travel go far beyond the actual trip. The information contained in this website, provides important information about student travel safety, processes, and related policies and serves as a helpful resource for faculty, staff and students.
This policy applies to currently enrolled Students taking part in travel to attend activities or events that are:
- organized and sponsored by the University; and
- occur more than twenty-five (25) miles from the University campus.
The types of activities and events covered by this policy include but are not limited to academic course related field trips, Recreational Sports club trips, the activities of recognized student organizations, and meetings and conferences of academic organizations where a Student is attending/participating due to their affiliation with the University. Visit Student Travel Policy for University Organized or Sponsored Events for more information
Complete Travel Packets should be submitted to email@example.com 5 business days prior to date of departure for trip.
Study Abroad/Study Away trips require additional steps. If the student travel is a Study Abroad/Study Away trip, contact the Office of International Programs and Study Abroad FIRST as additional forms are required.
Planning Your Trip (Process Map)
Everything you need to know about Travel Authorizations, Seminar/Conference Fees, Airline Reservations, Hotel Reservations, and Rental Car Reservations.Learn More
- ST-1 Student Travel Request Authorization (PDF)
- ST-2 List of Activity/Event Leaders, Participants (PDF)
- ST-3 Emergency Medical Information and Authorization for Medical Treatment (PDF)
- Release and Indemnification Agreement
Please download and fill out the forms using Adobe Reader
Domestic Travel Insurance
Purchases of insurance for qualified students and events should be coordinated by a member of the department sponsoring the trip.Learn More
UTEP Procedure for Traveling to a Foreign Country
Review the foreign travel procedures which all University faculty, staff and student must comply with.Learn More
International S.O.S: International Emergency Assistance Program
Make sure you will have access to the best possible treatment options and proof of payment in the event that you need health care abroad.Learn More
International Oversight Committee
Committee responsible for assessing the risk of travel requested for countries where the U.S. Department of State has issued a current Travel WarningLearn More