Accounts Payable and Travel Notices
SOUTHWEST A-LIST PREFERRED TIER EXPERIENCE
September 15, 2025
Earn promotional A-List Preferred status on Southwest Airlines.
Read MoreACCEPTABLE DIGITAL SIGNATURES
June 23, 2025
Effective September 1, 2025, only certificate-based digital signatures will be accepted on Disbursement and Travel Services PDF documents.
Read MoreDISBURSEMENT AND TRAVEL SERVICES BUSINESS PROCESS GUIDELINE UPDATES
April 23, 2025
The UTEP Disbursement and Travel Services office has posted two new business process guidelines:
- Authorized Delivery Locations for Reimbursement and Non-PO Vouchers
- Restricted Vendors for Reimbursement and Non-PO Vouchers
The full Business Process Guidelines can be located on the webpages below:
SPRING TRAVEL PROMOTIONS
April 15, 2025
The UTEP Travel Services office invites the UTEP community to enjoy the promotions below from our approved travel vendors.
Read MoreSOUTHWEST AIRLINE BAGGAGE CHANGES
April 14, 2025
For reservations booked and ticketed or changed on or after May 28, 2025, checked baggage fees will apply.
Southwest Airlines has announced that any customer with a valid Group Ticket ticketed on ore before January 5, 2026, will be able to check two (2) pieces of baggage free of charge. Please note, each piece will need to meet the size and weight limits outlined in Southwest Airlines Contract of Carriage. Groups of ten or more travelers qualify for Group Tickets. Please make every effort to book group tickets, if applicable, through the rest of the year to minimize travel costs.
Read MoreREAL ID REQUIREMENTS AND PREPARATION
December 19, 2024
Beginning May 7, 2025, U.S. travelers will be required to have a REAL ID-compliant license or another acceptable form of identification to board domestic flights and access certain federal facilities.
Read MoreUK ELECTRONIC TRAVEL AUTHORISATION (ETA) REQUIREMENTS BY END OF 2024
November 5, 2024
By the end of 2024, certain travelers planning to enter United Kingdom will need to obtain an Electronic Travel Authorisation (ETA) before their visit.
Read MoreUS PASSPORT RENEWAL OPTIONS
November 5, 2024
The U.S. Department of State now offers the convenience of online passport renewal.
Read MoreSTUDENT TRAVEL APPROVALS
May 17, 2024
A PeopleSoft Travel Authorization is no longer required for UTEP students on official travel.
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