MineTracker 101
MineTracker 101 are virtual sessions that are open for all student organizations. Members, leaders, and advisors are invited to connect with the SOS team via Zoom, to learn more on tips and tools that can be utilized through MineTracker. Below is our summer schedule, RSVP on MineTracker.utep.edu today!
- Elections
- Thursday, June 18 | 11 AM - 12 PM
- Virtual Events
- Thursday, July 2 | 11 AM - 12 PM
- Roster Organization & Management
- Thursday, July 16 | 11 AM - 12 PM
- Involvement & Connecting with Members
- Thursday, July 30 | 11 AM - 12 PM
The SOS team is available to consult with you virtually on a variety of topics related to MineTracker and your organizations success. Contact our team at sos@utep.edu for questions or assistance.
How to register a new student organization
Gather the following:
- THREE students, minimum, to serve as officers
- Required information: name, @miners email address, and phone number.
- ONE faculty/staff member, to serve as advisor
- This faculty/staff member must be a FULL-TIME employee of the University
- Required information: name, @UTEP email address, phone number and OFFICE address, position title, faculty or staff designation.
- Officers and advisor must complete the SOLmodule and save a photo/download of the certificates to upload during registration
- Complete a UTEP RSO Roster
- Create a constitution for your organization that includes the following
- Non-Discrimination Policy
- Non-Hazing Policy
- Title IX Policy
- Risk Management Policies
When you have all of the necessary materials and are prepared to register your new student organization, click here!
How to re-register your student organization
Gather the following:
- SIX students, minimum, to serve as officers
- Required information: name, @miners email address, and phone number.
- ONE faculty/staff member, to serve as advisor
- This faculty/staff member must be a FULL-TIME employee of the University
- Required information: name, @UTEP email address, phone number and OFFICE address, position title, faculty or staff designation.
- Officers and advisor must complete the SOLmodule and save a photo/download of the certificates to upload during registration
- Complete a UTEP RSO Roster
- Create a constitution for your organization that includes the following
- Non-Discrimination Policy
- Non-Hazing Policy
- Title IX Policy
- Risk Management Policies
Sample Constitution and Bylaws
When you have all the information above you will login to MineTracker and complete your RSO Re-Registration directly from your organizations page.
- Login to MineTracker and go to your organizations page
- Click on the "Manage Organization" button in the top right corner
- On the next page that appears, you will see a blue button that says "Re-Register this organization".
How to submit an event request
- Login to MineTracker
- Navigate to the Action Center for your organization by clicking "Manage Organization" in the top right hand corner of the organization page
- Access the side tool bar panel and click the "Events" tab
- In the next screen, click the blue +Createt Event button
- Complete the questions and information
- When done, hit Submit
How to submit a virtual event request
- Login to MineTracker
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Navigate to the Action Center for your organization by clicking "Manage Organization" in the top right hand corner of the organization page
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Access the side tool bar panel and click “Events”
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Click the blue +Create Event button to get started
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Complete the questions and information
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Click Online Location and input the program you will be using for your event
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Under Event Categories choose Virtual Event
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You have the option for people to RSVP and ask questions about their attendance
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Option for an Event Rating that attendees can complete after the event
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Option to upload image for your event
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Fill out additional information
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When done, hit Ssubmit
Updating your RSO "About" page
- Go to their organizations “Action Center”
- Click “Manage Organization”
- Once there, click on the bars in the top left to open a menu
- Click on “About,” where a page will open that will allow you to edit the following: Name, summary description that is displayed on the organization directory, a full description of your organization, contact information, external websites, social media, and your organization’s president and advisor contact information
Updating your officers and advisor contact information
- Go to their organizations “Action Center”
- Click “Manage Organization”
- Once there, click on the bars in the top left to open a menu
- Click on “About,” where a page will open that will allow you to edit the following: Name, summary description that is displayed on the organization directory, a full description of your organization, contact information, external websites, social media, and your organization’s president and advisor contact information
Option 1 for organization officers
- Go to their organizations “Action Center”
- Click “Manage Organization”
- Once there, click on the bars in the top left to open a menu
- Click on “Roster”
- Click on “Invite People”
- List the e-mail addresses of people that will be added to the roster
- After listing the e-mail addresses, click “Add E-mail Addresses” and specify in the drop down menu if you will be inviting them as a: Member, President, Vice President, etc.
- They should receive an email and should then accept the pending invitation
Option 2 for new members:
- Go to their student organization page
- Click “Join”
- *Organization officers will need to accept this request, in order to make it official*
